2003 RANDOLPH COUNTY COMMISSION MINUTES
August 18, 2003
The Honorable Commission convened with the following present: Jim Myles, Presiding
Commissioner; Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western
District Commissioner and Chief Deputy Clerk, Eve Bagby. Presiding Commissioner,
Jim Myles, formally opened the Commission and the following business was addressed:
Approval of agenda: All approved with exception of 11:15 a.m. item – only discuss 2 yr
audit with exclusion of items in pending lawsuit & 1:30 p.m. item will be moved to
August 25th meeting. Jack Franklin made motion to accept agenda as such, Rick
Thornburg 2nd motion; vote – Franklin – yes, Thornburg – yes, Myles – yes.
Approval of August 11 & 12th, 2003 minutes. Rick Thornburg made motion to approve,
Jack Franklin 2nd motion; vote – Franklin – yes, Thornburg – yes, Myles – yes.
Approval of submitted invoices for payment: Rinker Materials – confirm bid price &
prepare for payment.
Approval of weekly warrants: Franklin – yes, Thornburg – yes, Myles – yes.
Discussion of phone conversations: Dennis McKeown discontentment over Marceline
Mapping not contacting him (Century 21) about advertising in current 2003 plat book –
remember for next plat book planning; Norma Prange – will start collecting $2 fee for
biometric identification system as of August 28th; needs Commission to pass resolution to
okay – will fax information (this will be similar to L.E. Training Fund).
Discussion on auto storage – To avoid auto storage costs, will keep seized cars and
impound on county farm with Road & Bridge dept. unless this is not satisfactory & then
will rent storage facility. Will need letter typed as such & send to Mike Fussleman. Rick
Thornburg made motion to accept decision; vote – Franklin – yes; Thornburg – yes;
Myles – yes.
Adjourned for lunch – 11:30 a.m.
Discussion with Chief Deputy Sheriff Mark Nichols about $2 fee collection for biometric
identification system in Circuit Clerk office & seized auto storage at county farm.
Discussion of annual budget process – will discuss further in September.
Adjourned @ 3:00 p.m.
Visitors: Harry Hall, Merl Lee Riley
_________________________________________________
Presiding Commissioner
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Eastern Commissioner
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Western Commissioner
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Clerk
RANDOLPH COUNTY COMMISSION MINUTES
September 2, 2003
The Honorable Commission convened with the following present: Jack Franklin, Eastern District
Commissioner; Rick Thornburg, Western District Commissioner and County Clerk, Jim Sears.
Commissioner Myles was absent due to illness. Commission Franklin formally opened the Commission at
10:05 AM and the following business was addressed:
At 10:05 AM-Commissioner Thornburg made the motion to accept the tentative agenda as posted. Vote
on this motion was: Franklin-yes; Thornburg-yes; Myles-absent.
At 10:20 AM-Commission Thornburg made the motion to accept the minutes dated August 25, 2003
and August 26, 2003. Vote on this motion was: Franklin –yes; Thornburg-yes; Myles-absent.
At 10:30 AM-Commission Thornburg made the motion to approve the submitted invoices for payment.
Vote of this motion was: Franklin-yes; Thornburg-yes; Myles-absent. Checks 7129-7158 were signed for
payment of invoices from the following funds: General Revenue $6,968.79; LE Trng $308.50; Assessment
$295.90; Road & Bridge $53,951.92; User $60.50; E911 $34.81; JC $189.89. Total: $61,810.31.
At 10:40 AM – The Commission went into work session to read all correspondence received during the
week.
At 12:00 Noon- Commissioner Thornburg made the motion to adjourn. Voter on this motion was:
Franklin-yes; Thornburg-yes; Myles- absent.
Visitors present: Harry Hall.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved
RANDOLPH COUNTY COMMISSION MINUTES
September 3, 2003
The Honorable Commission convened with the following present: Jack Franklin, Eastern District
Commissioner; Rick Thornburg, Western District Commissioner and Deputy Clerk, Carol Summers.
Commissioner Myles was absent due to illness. Commission Thornburg formally opened the Commission
at 10:30 AM and the following business was addressed:
Visitors: Steve Smith (Williams Keepers), Charles Zitnik (Kirkpatrick-Pettis), John Mann, Mark Nichols,
Wade Horn (PC&E), Roger Garmon (PC&E), Jim Wise (KWIX/KRES), DiDi Tang (Columbia Dailey
Tribune), Don Ancell, Jeff Vogan, John Johnson.,Merl Riley, Harry Hall, Allen Kohler, Janice Petersen,
Howard Hils, Valinda Freed, Russ Freed and David Haley.
Prior to the meeting, Rick Thornburg was appointed by County Clerk, Jim Sears,
as acting Presiding Commissioner in Jim Myles’ absence.
Steve Smith reported that he has not had enough time to provide a complete independent opinion of the
Justice Center project, but did emphasize that his main focus would be on the construction fund and the
operating costs of the jail during a six-year period (2003-2008). He suggested that a task force be formed
to expedite the process. Those named to the task force are Jim Sears, Rick Thornburg, Jack Franklin, Jim
Myles, George Esser, Wade Horn, Mark Nichols and John Mann as Chairman. Mr. Smith expressed that
he thought the final draft of his report may be ready in a month or less.
Jack Franklin made a motion to adjourn. Rick Thornburg seconded the motion and it passed with two
“yes” votes.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved
RANDOLPH COUNTY COMMISSION MINUTES
August 26, 2003
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and
County Clerk, Jim Sears. Presiding Commissioner, Jim Myles, formally opened the Commission at 10:10
AM and the following business was addressed:
At 10:12 AM Commission Thornburg made a motion to approve the tentative agenda with the
exceptions of 10:10 AM – Citizens’ comments; 11:15 AM- Administer Oath of Office to John Mann as
Building Superintendent and 11:20 AM – Discuss John Mann’s duties as Building Superintendent. It was
decided that a legal opinion was needed before action on a building superintendent needed to be addressed.
Vote of this motion was: Franklin-yes; Thornburg-yes; Myles-yes.
At 10:35 AM Commissioner Franklin made a motion to table a request for information about the
county’s bond issuance from Harry Hall until our investment banker could input information needed. Vote
on this motion was: Franklin-yes; Thornburg-yes; Myles-No.
At 10:40 AM – Commissioner Myles made the motion to approve the submitted invoices for payment.
Vote on this motion was: Franklin –yes; Thornburg-yes; Myles-yes.
At 10:45 AM – John Mann updated the Commissioners on the Justice Center Project and the road and
bridge projects in the county. John stated ‘ that PCE was needing to rent a skid loaded for clean-up work.’
John reported the Department of Natural Resources had inspected the job site. They were informed that we
would add some additional slit fencing since the dry weather had delayed our mulching and seeding of the
area. The DNR told John they had no problem with this plan. John informed the Commission, that PCE had
their own compliance specialist and that he would be working with Roger on all safety issues concerning
the construction site. Janet Murray with the Health Department attended this part of the meeting and asked
John about plans for the kitchen for her inspection. John told Janet ‘ he would get her a set of updated plans
for her to look at.’ John reported that he had received an insurance quote from Valentine Insurance for
work on RR bridge 357040 on county road 2635 but he had not heard anything further from the KC
Southern RR on the schedule of this project.
At 11:00 AM – Commissioner Myles made a motion to recess until 1:30 PM. Vote on this motion was:
Franklin-yes; Thornburg-yes; Myles-yes.
At 1:30 PM – John Cochran and Dee Riffel with Valentine Insurance meet with the Commissioners
about the county’s property insurance. John stated ‘ they had received a quote on property insurance from
Moperm that reflected a considerable savings for the county over the present carrier’. John explained some
of the differences in the coverage of the two companies. The Commissioners told John to proceed with
getting a policy in place with Moperm and report back to them when completed.
At 2:15 PM – Checks 6938-7001 were signed for payment of invoices from the following funds:
General Revenue $25,120.86; Assessment $131.84; Road & Bridge $16,184.92; User $4,178.10; Sheriff
$2,407.94; LEPC $86.05; E911 $442.49 and JC $228,915.29. Total checks: $277,467.49.
At 2:30 PM – Commissioner Myles made the motion to adjourn until September 2, 2003. The vote on
this motion was: Franklin-yes; Thornburg-yes; Myles-yes.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved
RANDOLPH COUNTY COMMISSION MINUTES
August 25, 2003
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and
County Clerk, Jim Sears. Presiding Commissioner, Jim Myles, formally opened the Commission at 1:40
PM and the following business was addressed:
Commissioner, Franklin made a motion to approve the tentative agenda with the exceptions of the 1:40
PM –Citizen Comment; 3:20 PM- Explore ways to categorize expenditures into project budget categories
and the3: 45PM-Request legal opinion from PA for proper procedure for documentation of interfund
transfers. Thornburg stated ‘ that the citizens should be able to voice their comments anytime and not be
limited to just 10 minutes each Monday and Tuesday.’ Franklin commented ‘ that with the threaten law suit
against the county by Terry Fusselman, any items concerning these threats should not be addressed at this
time.’ Vote on this motion was: Franklin-yes; Thornburg-yes; Myles-yes.
At 1:43 PM – the Commissioners read and discussed this week’s correspondence.
At 2:20 PM – Commissioner Myles made the motion to approve the minutes for August 18, 2003 and
August 19, 2003 with a few minor corrections to be made. Vote on this motion was: Franklin –yes;
Thornburg-yes; Myles-yes.
At 2:45 PM – Commissioner Franklin made the motion to approve the invoices submitted for payment.
Vote of this motion was: Franklin-yes; Thornburg-yes; Myles-yes.
At 2:47 PM- Commissioner Franklin made the motion to reject court order 2003-18. This court order
would establish a two-dollar surcharge on court cases for the development of a biometric ID system. The
Commission had contacted Sheriff, Don Ancell and Don had recommended not setting this system up. Vote
of this motion was: Franklin-yes; Thornburg-yes; Myles-yes.
At 2:55 PM – Commissioner Franklin made the motion to approve court order 2003-19 for the payment
of mowing the Johnson Cemetery. Vote on this motion was: Franklin-yes; Thornburg-yes; Myles-yes.
At 3:00 PM – Commissioner Franklin made a motion to adjourn. Vote on this motion was: Franklin-yes;
Thornburg-yes; Myles-yes.
Visitors present were: Merl Riley, Bob Bauer.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved
RANDOLPH COUNTY COMMISSION MINUTES
September 2, 2003
The Honorable Commission convened with the following present: Jack Franklin, Eastern District
Commissioner; Rick Thornburg, Western District Commissioner and County Clerk, Jim Sears.
Commissioner Myles was absent due to illness. Commission Franklin formally opened the Commission at
10:05 AM and the following business was addressed:
At 10:05 AM-Commissioner Thornburg made the motion to accept the tentative agenda as posted. Vote
on this motion was: Franklin-yes; Thornburg-yes; Myles-absent.
At 10:20 AM-Commission Thornburg made the motion to accept the minutes dated August 25, 2003
and August 26, 2003. Vote on this motion was: Franklin –yes; Thornburg-yes; Myles-absent.
At 10:30 AM-Commission Thornburg made the motion to approve the submitted invoices for payment.
Vote of this motion was: Franklin-yes; Thornburg-yes; Myles-absent. Checks 7129-7158 were signed for
payment of invoices from the following funds: General Revenue $6,968.79; LE Trng $308.50; Assessment
$295.90; Road & Bridge $53,951.92; User $60.50; E911 $34.81; JC $189.89. Total: $61,810.31.
At 10:40 AM – The Commission went into work session to read all correspondence received during the
week.
At 12:00 Noon- Commissioner Thornburg made the motion to adjourn. Voter on this motion was:
Franklin-yes; Thornburg-yes; Myles- absent.
Visitors present: Harry Hall.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved
RANDOLPH COUNTY COMMISSION MINUTES
September 3, 2003
The Honorable Commission convened with the following present: Jack Franklin, Eastern District
Commissioner; Rick Thornburg, Western District Commissioner and Deputy Clerk, Carol Summers.
Commissioner Myles was absent due to illness. Commission Thornburg formally opened the Commission
at 10:30 AM and the following business was addressed:
Visitors: Steve Smith (Williams Keepers), Charles Zitnik (Kirkpatrick-Pettis), John Mann, Mark Nichols,
Wade Horn (PC&E), Roger Garmon (PC&E), Jim Wise (KWIX/KRES), DiDi Tang (Columbia Dailey
Tribune), Don Ancell, Jeff Vogan, John Johnson.,Merl Riley, Harry Hall, Allen Kohler, Janice Petersen,
Howard Hils, Valinda Freed, Russ Freed and David Haley.
Prior to the meeting, Rick Thornburg was
by County Clerk, Jim Sears,
as acting Presiding Commissioner in Jim Myles’ absence.
Steve Smith reported that he has not had enough time to provide a complete independent opinion of the
Justice Center project, but did emphasize that his main focus would be on the construction fund and the
operating costs of the jail during a six-year period (2003-2008). He suggested that a task force be formed
to expedite the process. Those named to the task force are Jim Sears, Rick Thornburg, Jack Franklin, Jim
Myles, George Esser, Wade Horn, Mark Nichols and John Mann as Chairman. Mr. Smith expressed that
he thought the final draft of his report may be ready in a month or less.
Jack Franklin made a motion to adjourn. Rick Thornburg seconded the motion and it passed with two
“yes” votes.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved
RANDOLPH COUNTY COMMISSION MINUTES
September 8, 2003
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and
County Clerk, Jim Sears. Presiding Commissioner, Jim Myles, formally opened the Commission at 10:10
AM and the following business was addressed:
At 10:15 AM Commissioner Myles made a motion to approve the tentative agenda as written. Second –
Commissioner Franklin. Vote on this motion was: Franklin-yes; Thornburg-yes; Myles-yes.
At 10:45 AM Commissioner Myles made a motion to approve the minutes for September 2, 2003 and
September 3, 2003 with minor corrections. Second – Commissioner Franklin – Vote on this motion was:
Franklin- yes; Thornburg-yes; Myles-yes.
At 10:50 AM Commissioner Franklin made a motion to approve Court Order 2003-20 to Treasurer,
Becky Brown to pay the amount of $55.00 from the Trinity Cemetery Fund to Charles Belcher, Huntsville
for mowing services on September 4, 2003.
At 10:51 AM Commissioner Franklin made a motion not to approve the payment of the invoice
submitted from Governmental Services. Thornburg-second. Vote on this motion was: Franklin-yes;
Thornburg-yes; Myles-no.
At 10:52 AM Commissioner Myles made a motion to approve the invoices submitted for payment with
the exceptions of the invoices to: Governmental Services; John Mann LLC, Onyx and Engineering
Surveys. Second- Commissioner Franklin. Vote on this motion: Franklin-yes; Thornburg-yes; Myles-yes.
At 10:55 AM – Commissioner Myles stated he had received a suggestion from Hal Dulle to name the
county road going into the Veterans’ Cemetery after Senator John Cauthorn. Commissioner Thornburg
stated ‘the Commission had received numerous requests in the past to name county roads after individuals
– which had all be denied.’ Commissioner Franklin stated ‘he did not think this would be fair to all the
other individuals that devoted so much time and work to see that Randolph County got the cemetery built
here in the county.’ Commission Myles stated ‘ he thought this was a good idea but would drop the issue
for lack of support.’
At 11:00 AM Dirk Miller with the Holiday Acres Lake Association presented the Commissioners three
estimates for work to be done on County Road 1660. This would be a joint effort between the Association
and the County to improve County Road 1660, which goes into the Holiday Acre Lake area. The
Commissioners tabled a decision on this issue until further study could be made. Dirk will follow up with
the Commissioners on which plan the association would agree to also.
At 11:30 AM – The Commissioners met with Collector, Shiela Miller, to discuss cost estimates and cost
savings for the Collector’s office for the remainder of 2003.
At 11:55 AM – The Commission voter to recess until 1:30 PM
At 1:30 PM – The Commissioners met with Treasurer, Becky Brown, to discuss cost estimates and cost
savings for the Treasurer’s office for the remainder of 2003.
At 1:45 PM – The Commissioners met with Recorder, Mark Price, to discuss cost estimates and cost
savings for the Recorder’s office for the remainder of 2003.
At 2:45 PM – Commissioner Franklin made a motion to approve the submitted invoices of John Mann
LLC, Onyx and Engineering Surveys for payment. Second – Commissioner Thornburg. Vote on this
motion was Franklin –yes; Thornburg-yes; Myles-no.
At 2:46 PM – Commissioner Myles made a motion to adjourn. Second – Commissioner Thornburg.
Voter on this motion was: Franklin-yes; Thornburg-yes; Myles-yes.
Visitors present: Harry Hall, Merl Riley, and Bob Bauer.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved
RANDOLPH COUNTY COMMISSION MINUTES
September 9, 2003
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and
County Clerk, Jim Sears. Presiding Commissioner, Jim Myles, formally opened the Commission at 10:10
AM and the following business was addressed:
At 10:12 AM Commissioner Myles made a motion to approve the tentative agenda as written. Second –
Commissioner Franklin. Vote on this motion was: Franklin-yes; Thornburg-yes; Myles-yes.
At 10:15 AM Commissioner Myles made a motion to approve all the invoices submitted for payment.
Second- Commissioner Franklin. Vote on the motion was: Franklin-yes; Thornburg-yes; Myles-yes.
At 10:25 PM the Commissioners signed a change order to Darren Woods Excavation for installation of a
water line at the justice center project.
At 10:30 PM The Commission met with County Clerk, Jim Sears, to discuss cost estimates and cost
savings for the County Clerk’s office and Elections for the remainder of 2003.
At 11:15 AM The Commissioners met with Road & Bridge Superintendent, Bill Dougherty, to discuss
equipment needs and other cost projections for 2004.
At 11:35 AM The Commission voted to recess until 1:00 PM.
At 1:00 PM – The Commissioners met with Sheriff Don Ancell, Chief Deputy Sheriff, Mark Nichols
and Head Jailer, David Warren to discuss cost estimates and cost savings for the Sheriff’s Department and
Jail for the remainder of 2003.
At 2:10 PM – The Commissioners met with Public Administrator, Martha Creed, to discuss cost
estimates for the Public Administrator’s office for the remainder of 2003.
At 3:00 PM – Commissioner Thornburg made the motion “to clarify that there exists no task force as
may have been suggested by Mr. Smith pertaining to the Justice Center, and to the extent that someone
perceives that such task force was created, either expressly or impliedly, such creation is hereby revoked.”
Second- Commissioner Franklin. Vote on this motion was: Franklin –yes; Thornburg-yes; Myles-yes.
Check numbers 7159-7215 were signed for payment of invoices from the following funds: General
Revenue $11,123.20; PA Trng. $144.00; Assessment $3,992.66; Road & Bridge $28,571.03; User $581.84;
E911 $270.00; JC $10,240.77. Total checks $54,923.59.
At 3:05 PM – The Commission adjourned until September 15, 2003.
Visitors present: Harry Hall, Merl Riley, and Bob Bauer.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved
RANDOLPH COUNTY COMMISSION MINUTES
September 15, 2003
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and
County Clerk, Jim Sears. Presiding Commissioner, Jim Myles, formally opened the Commission at 10:10
AM and the following business was addressed:
At 10:12 AM Commissioner Franklin made a motion to approve the tentative agenda as written. Second
– Commissioner Thornburg. Vote on this motion was: Franklin-yes; Thornburg-yes; Myles-yes.
At 10:22 AM – Commissioner Myles made a motion to approve the minutes dated September 8, 2003 &
September 9, 2003, with a minor revision made by Commissioner Franklin. Second – Commissioner
Franklin. Vote on this motion was: Franklin – yes; Thornburg-yes; Myles-yes.
At 10:45 AM – Commissioner Thornburg made a motion to approve the invoices submitted for
payment. Second-Commissioner Franklin. Vote on this motion was: Franklin-yes, Thornburg-yes, Mylesyes.
At 11:00 AM – The following bids for bridge material were opened:
Road 2160: Concrete-Land Concrete and Moberly Ready Mix; Reinforcement steel – Rebarco; Double tee
girders- Rinker Material.
Road 2415: Concrete- Land Concrete and Moberly Ready Mix; Reinforcement steel- Rebarco; Double tee
girders-Rinker Material.
Road 2070: Concrete – Land Concrete and Moberly Ready Mix; Reinforcement steel- Rebarco; Bridge
steel- Oden Enterprise and Viebrock Construction.
At 11:10 AM – The Commissioners signed change orders for the Justice Center to Com Tec Inc and
Richard Howerton Electric.
At 11:15 AM – The Commissioners instructed John Mann to have Wade Horn get pricing from a couple
of vendors for the caulking at the Justice Center. The contract for chalking has been bid two times without
receiving any bids to do the work.
At 11:20 AM – Commissioner Thornburg made a motion to award the bids for bridge material to the
low bidders as follows: Concrete: Moberly Ready Mix; Reinforcement steel: Rebarco; Double tee girders
for roads 2160 and 2415- Rinker Material and Bridge steel for road 2070 – Oden Enterprises. Second-
Commissioner Myles. Voter on this motion: Franklin-yes; Thornburg-yes; Myles-yes.
At 11:30 AM – Commissioner Thornburg made a motion to instructed John Mann not to spend anymore
county funds on the bridge and road improvement project on county road 2270 (seven bridges road) at this
time. Second/ Commissioners Franklin. Vote of this motion was: Franklin-yes; Thornburg-yes; Myles-yes.
At 11:40 AM – The Commission recessed until 1:00 PM.
At 1:00 PM – Brent Waggoner and Kathy McCoy with Henry Adkins & Sons demonstrated the
Diebold Election System ( AccuVote OS and AccuVote touch screen) for the Commissioners.
At 2:30 PM – The Commission adjourned until September 16, 2003.
Visitors present: Kyle Boyer and Merl Riley.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved
RANDOLPH COUNTY COMMISSION MINUTES
September 16, 2003
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Rick Thornburg, Western District Commissioner and County Clerk, Jim Sears. Eastern District
Commissioner, Jack Franklin was absent. Presiding Commissioner, Jim Myles, formally opened the
Commission at 10:10 AM and the following business was addressed:
At 10:12 AM – Commissioners Myles made a motion to approved the tentative agenda with the
exceptions of the 10:45 AM meeting with John Mann and Wade Horn and the 3:30 PM contract discussion
and bid decision. Second- Commissioner Thornburg. Vote on this motion was: Franklin – absent;
Thornburg-yes; Myles-yes.
At 10:20 AM – Commissioner Thornburg made a motion to approve the invoices submitted for
payment. Second – Commissioner Myles. Vote of this motion was: Franklin –absent; Thornburg- yes;
Myles-yes.
At 10:30 AM – Gail Davidson met with the Commissioners about safety concerns at the intersection on
county roads 2980,2790 and 2795. After talking with Steve Bartow with MoDOT and Dick Burke with the
Missouri Association of Counties, it was determined that it was legal for the county to post speed limit
signs but not stop signs. Steve Bartow with MoDOT also stated ‘ the counties could take advantage of
MoDOT’s TEAP plan that would provide an engineering study to establish a proper speed limit on these
roads.’ Commissioner Myles made a motion –To get a legal opinion from the county’s Prosecuting
Attorney and if legal, the county will post temporary speed limit signs where needed until an engineering
study can be completed to establish a permanent speed limit to be posted. Second –Commissioner
Thornburg. Vote on this motion was: Franklin – absent; Thornburg-yes; Myles – yes.
At 11:10 AM – Dirk Miller reported to the Commissioners that the road improve plan presented to the
Commissioners by the Lake Association for the road coming into the Holiday Acre Lake area would be
rescheduled to next spring or summer. At that time Dirk will meet with the Commissioners to review this
plan.
At 11:15 AM – Commission Thornburg made a motion to approve Court Order 2003-21 to Treasurer
Becky Brown to pay the amount $95.00 from the Trinity Cemetery Fund to Charles Belcher, Huntsville for
mowing services on September 14, 2003.
At 11:20 AM- a letter from MoDOT concerning the procedure used for BRO federal grant money was
read for the commission records. MoDOT’s letter stated they had recommended the responses and plan for
corrective action provided by the county is accepted as resolution of the audit findings.
At 11:20 AM – The Commission agreed to recess until 2:30 PM.
At 2:30 PM – The Commissioner met with Prosecuting Attorney, Mike Fusselman and Chief Deputy
Clerk, Lynda Davis, to discuss cost estimates and cost savings for the PA office for the remainder of 2003.
Mike was also asked to get legal opinions for the Commissioners on the following items: (1) the separation
of grant employees from the GR fund of the county and the county’s legal responsibility for payment to
these employees after the grants would expire. (2) The placement of speed limit and stop signs by the
county on county roads (3) the payment of checks that would create a negative balance in that fund and also
a legal procedure if needed for the transferring of funds.
Check numbers 7216-7263 were signed for payment of invoices from the following funds: General
Revenue $14,709.02; Assessment $846.69; Road & Bridge $11,201.84; E911 $119.00 and JC $161,662.39.
Total checks $188,538.94.
Commissioner Myles stated that ‘the checks written today for payment due to contractors working on
the Justice Center would be held until the legal opinion is received back from the Prosecuting Attorney.’
Visitors present: Kyle Boyer, Merl Riley, Bob Bauer, and Leo Howard
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved
RANDOLPH COUNTY COMMISSION MINUTES
September 22, 2003
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin Eastern District Commissioner;Rick Thornburg, Western District Commissioner and County
Clerk, Jim Sears. Presiding Commissioner, Jim Myles, formally opened the Commission at 10:15 AM and
the following business was addressed:
At 10:30 AM – Commissioners Myles Franklin made a motion to approve the tentative agenda with the
exceptions of the the 11:15 AM- consider imposing an administration service fee of the justice center fund
and the 2:15 PM- consider requiring PC&E to submit a one page update to the Commission on the JC
progress each week. Second- Commissioner Thornburg. Vote on this motion was: Franklin –yes;
Thornburg-yes; Myles-no.
At 10:45 AM- Commissioner Myles made a motion to approve the minutes for September 15, 2003 and
September 16, 2003 with minor changes as noted. Second – Commissioner Thornburg. Vote on this motion
was: Franklin-yes; Thornburg-yes; Myles-yes.
At 10:46 AM- Commissioner Franklin made a motion to approve Court Order 2003-22 to Treasurer,
Becky Brown, to pay the amount of $75.00 from the Thomas Hill Cemetery Fund to Pete Raney, Clifton
Hill, for mowing services on September 19, 2003.
At 10:50 AM – Commissioner Myles made a motion to approve the invoices submitted for payment.
Second- Commissioner Franklin. Vote on this motion was: Franklin –yes; Thornburg-yes; Myles-yes.
At 11:00 AM – Assessor, Richard Tregnago reviewed a proposed joint venture with the City of Moberly
for aerial photos of the city and county.
At 11:10 AM – Ideas on ways to increase the county’s general fund were discussed. Some of the
suggestions were: future proposal for additional tax revenues; setting the county’s sales tax on utilities and
the sale of excess acreage at the county farm. Pros and Cons of all ideas were discussed. This was to be an
exchange of ideas with no decisions or votes to be made or taken.
At 11:35 AM – The Commission recessed until 1:30 PM
At 1:45 PM – Commissioner Myles made a motion to approve Williams Keeper to expand their cost
study of the JC project as needed. Second- Commissioner Franklin. Vote on this motion was: Franklin –
yes; Thornburg-absent; Myles-yes..
Check numbers 7264-7313 were signed for payment of invoices from the following funds: General
Revenue $26,112.89; PA Trng. $20.65; Assessment $25.08; Road & Bridge $877.38; E911-$5,250.80.
Total checks $32,286.80.
At 1:46 PM – Commission adjourned until September 23, 2003.
Visitors present: Kyle Boyer, Merl Riley and Harry Hall.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved
RANDOLPH COUNTY COMMISSION MINUTES
September 23, 2003
The Honorable Commission convened at the Huntsville Courthouse with the following present: Jim
Myles, Presiding Commissioner; Rick Thornburg, Western District Commissioner; Jack Franklin, Eastern
District Commissioner and Chief Deputy Clerk, Eve Bagby. Presiding Commissioner Jim Myles formally
opened the Commission at 10:07 AM and the following business was addressed:
• Approval of agenda
• Discussion of email sent from Kirkpatrick Pettis
• Old Business – discussion of payment of Justice Center bills approved and signed last week
• Recess till 10:45 a.m.
• Reconvened @ 10:45 a.m.
• Discussion of joint law enforcement & emergency dispatch – clarification by Presiding
Commissioner Myles – all dispatch to be done by Moberly emergency dispatch instead of hiring
five new people
• Discussion with John Mann concerning whether Sheriff Dept will get paid/ progress of Justice Ctr
• Discussion re: fax from George Esser
• Continued discussion to pay Justice Center bills previously approved last week – send out today
• Presiding Commissioner Myles made motion to adjourn: Myles-yes; Thornburg-yes; Franklin-yes
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved
RANDOLPH COUNTY COMMISSION MINUTES
September 29, 2003
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin Eastern District Commissioner; Rick Thornburg, Western District Commissioner and County
Clerk, Jim Sears. Presiding Commissioner, Jim Myles, formally opened the Commission at 10:15 AM and
the following business was addressed:
At 10:30 AM – Commissioner Franklin made a motion to approve the tentative agenda except for the
11:00 AM meeting with Dave Rasmussen, which had been canceled by Dave. Second- Commissioner
Thornburg. Vote on this motion was: Franklin-yes; Thornburg-yes; Myles-yes.
At 10:35 AM – Commissioner Myles made a motion to approve all submitted invoices for payment
except for the invoice to Naught-Naught for builder’s risk insurance for the justice center project. This
motion failed to receive a second.
At 10:36 AM – Commissioner Franklin made a motion to approve all submitted invoices for payment.
Second- Commissioner Thornburg. Voter on this motion was: Franklin-yes; Thornburg-yes; Mylesabstain.
At 11:00 AM – Discussion was held on a proposal for an ordinance to ban concealed weapons in the
courthouses and other county owned buildings. The Commission received a sample ordinace form from the
Missouri Association of Counties, which was will be distributed to the Circuit Judge and Sheriff for
comment and the Prosecuting Attorney for a legal opinion and to address questions of the Commission.
This proposal will be brought up at a later date for adoption.
At 11:50 AM – Commissioner Franklin made a motion to adjourn until September 30, 2003. Second-
Commissioner Thornburg. Vote on this motion was: Franklin –yes; Thornburg-yes; Myles- yes.
Visitors present: Kyle Boyer representing the League of Women Voters, Merl Riley and Harry Hall.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved
RANDOLPH COUNTY COMMISSION MINUTES
September 30, 2003
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin Eastern District Commissioner; Rick Thornburg, Western District Commissioner and County
Clerk, Jim Sears. Presiding Commissioner, Jim Myles, formally opened the Commission at 10:14 AM and
the following business was addressed:
At 10:15 AM – Commissioner Franklin made a motion to approve the tentative agenda as posted.
Second- Commissioner Thornburg. Vote on this motion was: Franklin –yes; Thornburg-yes; Myles-yes.
At 10:16 AM – Commissioner Franklin made a motion that vacation time will accrue as normal for any
county employee called into active military duty. Second- Commissioner Thornburg. Vote on this motion
was: Franklin –yes; Thornburg-yes; Myles-yes.
At 10:18 AM- Gail Davidson asked about his prior request for speed limit signs on county roads:
2980,2790, and 2795. Gail was informed the Commission was still waiting on a legal opinion from the
prosecuting attorney before any final decision will be made.
At 10:31 AM – Commissioner Myles made a motion to approve all submitted invoices for payment.
Second- Commissioner Franklin. Vote on this motion was: Franklin-yes; Thornburg-yes; Myles-yes.
At 10:32 AM – The Commission recessed until 11:15 AM.
At 11:15 AM – John Mann updated the Commission of the following items:
1. Asphalt project south of Renick – this project has been completed at a cost less than
the budgeted amount. The Commissioners signed a change order and pay request for
this project.
2 RR bridge south of Renick- This project to remove the bridge over the tracks will be
hired out. Before this project is started all liability insurance will be in place and the
county will get a legal opinion on the agreement.
3. RR crossing at Higbee- John briefly updated the Commission on various aspects of
this project.
4. Justice Center Project – John reported and showed pictures of the first set of cells
being poured by Rinker.
Checks numbers 7314-7353 were signed for payment of invoices from the following funds: General
Revenue $12,019.09; PA Trng $99.71; Assessment $473.39; Road & Bridge $908.33; E911 $33.98; JC
$7,979.35. Total checks $21,513.85.
At 11:55 AM – Commissioner Thornburg made the motion to adjourn until October 6, 2003.
Visitors present: Kyle Boyer representing the League of Women Voters, Bob Berg, Merl Riley and
Harry Hall.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Unapproved
RANDOLPH COUNTY COMMISSION MINUTES
October 6, 2003
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and
Deputy Clerk, Dora May Craven. Presiding Commissioner, Jim Myles, formally opened the Commission
at 10:09 AM and the following business was addressed:
Commissioner Myles made a motion to approve the tentative agenda with the addition of Old Business.
Commissioner Franklin seconded the motion. Vote on the motion was: Myles-yes, Franklin-yes and
Thornburg-yes.
10:12 AM—County Road and Bridge Supervisor, Bill Dougherty, was present to request a transfer of a
county employee from one department to the R&B Department.
Following some discussion, all three commissioners were in agreement that the change can be made if the
employee and all departments are in agreement.
10:25 AM—During the reading of correspondence the Ordinance on Firearms in County Buildings was
discussed and it was decided to make that an item under old business on Tuesday, October 7, 2003.
10:40 AM—Commissioner Thornburg made a motion to approve the minutes of September 29 and 30,
2003 with a minor correction. Motion seconded by Commissioner Myles. The vote was: Thornburg-yes;
Myles-yes and Franklin-yes.
A request was received from the Randolph County Extension Council to be on the agenda on October
7—this item would be heard at l0: 30 AM on that day.
11:00 AM—Commissioner Thornburg made a motion to approve payment of submitted invoice, motion
seconded by Commissioner Franklin and the vote was as follows: Thornburg-yes; Franklin-yes and Mylesyes.
11:20 AM—Commissioner Thornburg made a motion to adjourn; second by Commissioner Franklin and
motion carried.
Visitors present: Kyle Boyer representing the League of Women Voters, Harry Hall and Merle Riley.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved
RANDOLPH COUNTY COMMISSION MINUTES
October 7, 2003
The Honorable Commission convened with the following present: Jim Myles,
Presiding Commissioner; Jack Franklin Eastern District Commissioner; Rick Thornburg,
Western District Commissioner and Deputy Clerk, Dora May Craven. Presiding
Commissioner, Jim Myles, formally opened the Commission at 10:05 AM and the
following business was addressed:
Commissioner Myles made a motion to approve the tentative agenda except for the
10:30 AM Extension Council session which had been canceled. Second was made by
Commissioner Franklin. The vote on motion was Myles-yes; Franklin-yes; and
Thornburg-yes.
10:15 AM—Commissioner Thornburg made a motion to approve the submitted
invoices and second was made by Commissioner Franklin. Vote on motion was
Thornburg-yes; Franklin-yes; and Myles-yes.
10:26 AM—Old Business:
The Ordinance on Firearms in County Buildings was reviewed and looked at closely to
insure that property leased for county business was included in the wordage.
Commissioner Franklin made a motion to adopt the Ordinance on Firearms in County
Buildings as written; second by Commissioner Thornburg. The vote on the motion was
Franklin-yes; Thornburg-yes and Myles-yes.
The request by MACC to allow County Farm land for a firing range for conceal/carry
class was brought to the table. Following discussion, the consensus of the Commission
was to allow the firing range use upon receipt of a letter from MACC showing evidence
of liability coverage which would include a letter from the insurance company.
10:45 AM—Presiding Commissioner, Jim Myles, declared a 15 minute recess.
11:00 AM—Presiding Commissioner, Jim Myles, reopened the meeting of the
Commission, and welcomed Sheriff Don Ancell, Chief Deputy Mark Nichols and Jail
Supervisor David Warren. Sheriff Ancell requested information concerning the progress
of the Justice Center and was told by the Commission, due to the pending circumstances
of construction, that information would be made available to his department in a timely
manner. Sheriff Ancell stated that the conditions of the jail, both safety and structural;
along with the pending completion date of the Justice Center might necessitate the
transfer of prisoners to other county facilities. Miller County Jail is under capacity and
would be a possibility if the need for transfer is necessary in the future.
Chief Deputy Mark Nichols stated that he will be an instructor for the conceal/carry
firearms class which will be starting in December and he will check with Dr. Jorgensen at
MACC concerning the liability insurance letter.
Check number 7479 –7523 were signed for payment of invoices from the following
funds: General Revenue $8,286.46; Assessment $1,853.82; Road & Bridge $83,030.90;
E911 $4,095.23. Total checks $97,266.41,
11:25 AM—Presiding Commissioner, Jim Myles made a motion to adjourn and second
was made by Commissioner Franklin. Motion carried.
Visitors present: Kyle Boyer, representing the League of Women Voters; Harry Hall,
RANDOLPH COUNTY COMMISSION MINUTES
October 14, 2003
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and
Deputy Clerk, Dora May Craven.
At 10:08 AM Presiding Commissioner, Jim Myles, formally opened the Commission and the following
business was addressed:
Commissioner Myles made a motion to approve the tentative agenda with the addition of bid opening
and discussion with County Assessor, Richard Tregnago, at l:00 PM: second was made by Commissioner
Thornburg. The vote on the motion was Myles-yes,
Thornburg-yes and Franklin-yes.
10:30 AM—Commissioner Franklin made a motion to approve the minutes from October 6 and 7 as
written; motion seconded by Commissioner Thornburg. The vote on the motion was Franklin-yes,
Thornburg-yes and Myles-yes.
Commissioner Thornburg made a motion to approve the submitted invoices; motion seconded by
Commissioner Franklin. The vote on the motion was Thornburg-yes, Franklin-yes and Myles-yes.
10:50 AM—Steve Smith, from Williams Keepers, was present to provide the first draft of the Justice
Center Cost Study which was made to the Commissioners as a work copy. George Esser (Architect) was
also present for the Cost Study discussion. Steve Smith said he had used actual monthly expenses and
historical data to allow the study to project future costs. The study included a review of the l/2 cent sales
tax, operating expenses of the Justice Center, debt service expenditures and the continued need to have
support from the General Fund. The study gave a comparison of “old jail costs” vs “new jail costs” based
on 2002 expenses with the inclusion of kitchen usage, new employees and prisoner care. Steve Smith told
the Commissioners that the Cost Study provided them much information to review for areas where money
can be saved. Commissioner Franklin asked of Steve Smith “were the original figures reasonable that were
provided by the George K. Baum Co. in the early stages of the Justice Center project?” Steve Smith said,
“yes, even provided a cushion”. Steve Smith discussed the sales tax receipts during the past few months
and noted a considerable fluctuation between August and September of 2003 and stated this needs to be
discussed with the Department of Revenue. The next step was determined that the Commissioners have
time to review the Cost Study and look at all possibilities for future savings.
12:00 – Presiding Commissioner Myles adjourned the meeting for lunch.
1:15 PM—The Commissioners and County Clerk, Jim Sears, met with Richard Tregnago for the purpose
of opening bids on personal property software for the County Assessors office. Bids were received from
Equitech Information Systems and Vanguard Appraisals, Inc. The Commissioners asked that Richard
Tregnago evaluate the bids and report back on Monday, October 20 at l0:45 AM.
1:30 PM—Charles Zitnik of Kirkpatrick-Pettis and Paul Campo, County Attorney, were present to
discuss the sale of bonds. Charles Zitnik made the following comments:
due to the pending lawsuit the bonds cannot be sold and it is not reasonable to think the County will be able
to fund the project. The credit committee of the Bonding Co. reported that there is nothing they can do
until the issue is resolved.
Paul Campo presented the Commissioners with a Resolution Suspending Justice Center Construction
Work. Discussion was heard concerning demobilization and mobilization of construction work and the
costs to the County. Commissioner Thornburg questioned Paul Campo concerning the additional costs of
suspending construction and whether those who brought the lawsuit should pay these costs. Attorney
Campo’s response was “could be considered”. Commissioner Myles questioned Paul Campo concerning a
compromise and working together of the Commissioners and if this happened the possibility of the lawsuit
being dropped---“would the cost to the County be the same at this time?” Campo and Zitnik agreed that
litigation had caused problems with the sale of bonds and bonds could not be sold with a lawsuit pending.
Commissioner Franklin made a motion to accept the Resolution Suspending Justice Center Construction
Work; second by Commissioner Thornburg. Vote on motion was Franklin-yes, Thornburg-yes and Mylesno.
Commissioner Thornburg made a motion to take a recess. Commissioner Myles made a motion to take
all items off the agenda except the 2:30 PM meeting with Collector, Sheila Miller and the 3:00 PM job
interview; and to reconvene at 2:30 PM; second by Commissioner Thornburg. Vote on motion was Mylesyes,
Thornburg-yes and Franklin-yes.
2:30 PM—County Collector, Sheila Miller, was present with a letter of intent from the City of Moberly
concerning 15 pieces of property in Moberly which have been for 6 years or more on the list of delinquent
taxes. Sheila recommended that the county would be better off without these pieces of property.
Commissioner Franklin made a motion that the 15 pieces of property be given to the City of Moberly;
second by Commissioner Myles. Vote on motion was: Franklin-yes, Myles-yes and Thornburg-yes.
3:00 PM—Interview was held for employment with the county. Commissioner Franklin made a motion
to hire the candidate to fill a vacancy in the Road and Bridge Dept.; Commissioner Myles seconded the
motion. Vote on the motion was Franklin-yes, Myles-yes and Thornburg-yes.
3:05 PM—Presiding Commissioner Myles made a motion to adjourn until October 20, 2003. Motion
carried.
Checks numbers 7588-7629 were signed for payment of invoices from the following funds: General
Revenue $12,953.37; Assessment $2,774.42; Road & Bridge $32,245.25; LEPC $352.00 and Justice Center
$5,791.00. Total check $54,116.13
Visitors present: Elizabeth Sander, Kyle Boyer representing Women League of Voters, Harry Hall, Merle
Riley, Chuck Boyer, John Milnes, Robyn Myles, Bob Bauer, John Johnson, Jeff Vogan and various County
personnel and representatives of the media.
Approved
RANDOLPH COUNTY COMMISSION MINUTES
October 20, 2003
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western Commissioner and Deputy Clerk,
Dora May Craven.
10:08 AM—Presiding Commissioner, Jim Myles, formally opened the Commission and the following
business was conducted:
Commissioner Franklin made a motion to approve the tentative agenda with the following additions:
10:00 AM—County Attorney, Paul Campo, would be available for questions and would be attending the
1:30 PM meeting. David Haley, Coroner, requested being on the agenda at 11:30 AM on Tuesday.
Commissioner Thornburg seconded the motion and the vote was: Franklin-yes, Thornburg-yes and Mylesyes.
10:35 AM—Commissioner Thornburg made a motion to approve the minutes with additions to the
visitors list. Commissioner Franklin seconded the motion and the vote was: Thornburg-yes, Franklin-yes
and Myles-yes.
Commissioner Franklin made a motion to approve the submitted invoices; motion seconded by
Commissioner Thornburg and the vote was Franklin-yes, Thornburg-yes and Myles-yes.
10:45 AM—County Assessor, Richard Tregnago and County Collector, Sheila Miller, were present to
make recommendation on personal property software bids. The current software in the Assessors office
has been used for 10 years. Bid comparisons were made as well as the conversion potential to allow the
software to also work with the personal property in the Collectors office. Sheila Miller discussed possible
companies to provide her software and she had spoken with counties that are using Equitech. Richard
Tregnago’s recommendation would be to use Equitech for this software. Richard said the cost of the
software would be an Accessor’s budget item. All Commissioners were in agreement to purchase the
software from Equitech and would look at the contract following the review made by Prosecuting Attorney,
Mike Fusselman.
Old Business—Resolution No.03-3, to Prohibit Concealed Carry of Firearms in Randolph County
Buildings, was brought to the table for signing; however, the Commissioners unanimously agreed not to
sign until the courts release the final decision.
11:15 AM—Ruth Stone, representing the Naught-Naught Agency, was present to discuss the Builders
Risk Insurance bill. Stone discussed the process that would be necessary for the Agency to negotiate for
any possible refund and that because construction has ceased the County would probably need an Engineers
report at some later date to expedite getting Builders Risk Insurance at the point of restart of construction.
She recommended that any materials currently on the grounds be moved to off-site storage.
11:30 AM—Presiding Commissioner Myles made a motion to adjourn until 1:30 PM; all were in
agreement.
1:30 PM—Presiding Commissioner Myles reconvened the meeting and requested a move to the Court
Room to allow space to meet with Justice Center contractors.
1:40 PM—Presiding Commissioner Myles formally opened the Commission in the Count Room and
introduced Architect, George Esser; Construction Manager, Wade Horn from PC &E; and County
Attorney, Paul Campo, who would lead the discussion of a two-fold meeting for contractors to learn the
status of suspension and for the Commissioners to learn about the shut-down costs.
Wade Horn asked of the Commission “ if last months pay requests would be met?”
Paul Campo stated that the Commissioners have agreed “timing of payment may not be as stated, but
payment will be made”.
Discussion was heard concerning shut-down costs and it was decided that October payment requests be
made separate from shut-down costs and George Esser said the shut-down process will provide a paper
trail. Esser also stated that winterization costs of the project should be kept separate. George Esser and
Wade Horn will work together to prepare a statement on storage and inventory of materials on site and
materials that are ready to be sent out. Also, for winterization it will be necessary to notify Ameren UE and
the City of Huntsville
Paul Campo requested demobilization and mobilization costs of the contractors in order for the
Commission to determine whether it is more prudent to remain under suspension or to terminate
construction. George Esser said it would probably take 2-3 weeks to come up with the necessary figures,
but contractors would proceed with invoices on costs up to the cut-off date in October. Esser said the onsite
structure in process is about 50% complete and he would make recommendations on properly
winterizing; which might mean completing part of walls that are currently under construction.
Equipment warranties were discussed and particularly equipment to be delivered would be in question as
to possibly having warranties extended.
2:10 PM—Presiding Commissioner Jim Myles dismissed meeting with Justice Center Contractors in the
Court Room and reconvened in Commissioner’s Office.
2:30 PM—Attorney Paul Campo reported on his telephone conversation with Naught-Naught Agency.
He said according to the policy “once work is stopped the insurance coverage is good for 60 days”. In
regard to a refund the policy is a “fully-earned premium”, meaning “all or nothing”; however, Ruth Stone
will negotiate for a refund at the end of the 60 days. Commissioner Myles said the Naught-Naught invoice
was approved last week and there are sufficient funds in the Justice Center account.
Matt Thornburg was present to ask a question concerning bills being paid and the
timing of the lawsuit against the Commissioners, County Clerk and County Treasurer. No definite answer
was provided.
2:40 PM—Commissioner Myles made a motion to adjourn—no second to motion.
Visitors present: Kyle Boyer representing the League of Women Voters, John Milnes, Merle Riley, Matt
Thornburg and Bob Berg. Media present: Moberly Monitor-Index, Columbia Tribune and KWIX-KRES
Radio
Approved
RANDOLPH COUNTY COMMISSION MINUTES
October 21, 2003
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:05 AM—Presiding Commissioner, Jim Myles formally opened the Commission and the following
business was addressed:
Commissioner Thornburg made a motion to approve the tentative agenda and Commissioner Franklin
seconded the motion. The vote on the motion was Thornburg-yes, Franklin-yes and Myles-yes.
10:10 AM—During the work session and reading of correspondence a change order came to the
attention of the Commission. Commissioner Franklin moved to table the change order and Commissioner
Thornburg seconded the motion. The vote on the motion was Franklin-yes, Thornburg-yes and Myles-yes.
Several invoices were submitted for payment and the Justice Center account would allow payments up
to $44,000. After reviewing the invoices, Presiding Commissioner Myles made a motion to pay five
invoices in the amount of $42,338. Commissioner Franklin seconded the motion and the vote on the
motion was Myles-yes, Franklin-yes and Thornburg-yes.
Commissioner Myles made a motion to add to the agenda the SBWE Architects contract and to amend
the existing contract to allow work during the suspension of project in an amount not to exceed $22,000;
Commissioner Franklin seconded the motion. The vote on the motion was Myles-yes, Franklin-yes and
Thornburg-yes.
*Note-item added to agenda due to receipt of a faxed letter (received on 10/21 in regard to meeting held
on 10/20) from SBWE. As per tele-conference, George Esser said he would fax additional paperwork.
County Attorney Paul Campo discussed issues and made recommendations related to suspension vs.
termination. Commissioner Thornburg made a motion to continue with suspension on an indefinite time
frame; motion seconded by Commissioner Franklin. Vote on motion was Thornburg-yes, Franklin-yes and
Myles-yes.
Paul Campo gave explanation and recommendations regarding Resolution No.03-2, “ Open Meetings”.
In relation to agenda changes an item can be added for discussion as long as final action takes place at a
later time when item is on the agenda. In case of emergency situation, action may take place as long as an
explanation is provided in the minutes. Posting agenda—put date/time when posting and date/time when
updating or amending.
Paul Campo suggested revising section 8, part B “public record fees”, of Resolution No. 03-2. County
Clerk Jim Sears had contacted other counties concerning fees for reproducing public information and Paul
Campo discussed cost & time for information search. Jim Sears recommended that 50 cents/page be
charged for photocopying and no hourly search fee be charged to conform with Sections 6l0.023 and
610.026, RSMo. Commissioner Myles made a motion to accept the recommendation as made by County
Clerk Sears as noted. Second by Commissioner Franklin and the vote on motion was Myles-yes, Franklinyes
and Thornburg-yes.
A recent letter from Paul Maguffee, Assistant Attorney General, was read by Paul Campo to gather
Commissioners response to several questions as follows:
Regarding paragraphs one through three; the County Commission’s response is “yes” to each respective
question. Regarding paragraph four, the answer to your first question in “no”, and the answer to your
second question is “yes”. Regarding paragraph five, the County Commission adopted earlier that day the
suggested revisions that you previously sent. Regarding paragraph six, the County Commission in
consultation with the County Clerk, eliminated the document search charge, and instead decided to just
have a charge of $0.50 per page. This amount was arrived at by taking the County Clerk’s annual salary
and estimated annual benefits and breaking it down to a per minute cost to the county ($0.40). Thus, the
$0.50 reasonably represents the County’s cost in responding to Sunshine Law requests in that it accounts
for the County Clerk’s time and the County’s duplication costs. Regarding paragraphs seven and eight, the
answer to your questions are “yes”, and a copy of the reply to your letter will be sent to John Mann as the
County Commission’s request that he deliver his copies of records concerning the Justice Center project to
the County Clerk.
Thank you for your cooperation in extending your originally desired response date. The County
Commission has now done everything you have asked of it.
Commissioner Franklin made a motion that Attorney Campo send a letter of response to Maguffee, and
such letter be attached to the minutes. Motion seconded by Commissioner Myles. Vote on motion was
Franklin-yes, Myles-yes and Thornburg-yes.
Paul Campo reviewed letter from SBWE Architect, George Esser, pertaining to Justice Center shutdown
and winterization and said “the proposal is reasonable”. Commissioner Franklin made a motion to accept
letter from George Esser and Commissioner Myles seconded the motion. The vote on motion was
Franklin-yes, Myles-yes and Thornburg-yes.
11:30 AM—Discussion was heard concerning Williams Keepers Audit/financial analysis. The
Commissioners agreed to request a stop order on any final drafts from Steve Smith.
11:45 AM—Presiding Commissioner Myles made a motion to adjourn; Commissioner Franklin
seconded and motion carried.
Checks numbers 7633-7691 were signed for payment of the approved invoices from the following funds:
General Revenue $28,844.59; Assessment $69.17; Road & Bridge $298.32; User $268.22; E911 $5,250.80
and JC $42,338.76. Total checks $77,069.86.
Visitors present were Kyle Boyer representing League of Women Voters and news media.
Approved
RANDOLPH COUNTY COMMISSION MINUTES
October 27, 2003
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western Commissioner and Deputy Clerk,
Dora May Craven.
10:19 AM—Presiding Commissioner, Jim Myles formally opened the Commission and the following
business was addressed:
Commissioner Franklin made a motion to approve the tentative agenda with the removal of the 10:45
AM meeting with David Haley who had not confirmed the visit; and removal of the 11:00 AM phone
conference with Wade Horn concerning Justice Center update. Commissioner Thornburg seconded the
motion and the vote on motion was Franklin-yes, Thornburg-yes and Myles-yes.
During the reading of correspondence Presiding Commissioner Myles called attention to a card from MO
Emergency Management regarding Homeland Security regulations and a book received from Missouri
Association of Counties concerning legislation that affects county government.
10:30 AM—Old Business
Discussion was heard concerning the need for repair of the Huntsville Courthouse roof and repair of the old
Jail roof. Commissioner Thornburg made a motion to repair both the Courthouse roof and the old Jail roof
and to get separate bids on each facility. Commissioner Myles seconded the motion and the vote on the
motion was Thornburg-yes; Myles-yes and Franklin-yes. (Note: Commissioners requested the Prosecuting
Attorney be contacted for recommendations on roof bid process.)
Gail Davidson was present to again request that speed limit signs be placed on County Roads 2990, 2995
and 2980, which involves a dangerous intersection. Following some discussion the Commissioners
unanimously agreed that 35 mph speed limit signs should be placed on these roads providing roads would
be patrolled. Commissioner Franklin made a motion to secure a written opinion from the Prosecuting
Attorney and to request the sheriff sign off on it. Motion seconded by Commissioner Thornburg and the
vote on the motion was Franklin-yes, Thornburg-yes and Myles-yes. (Note: Deputy Clerk was requested to
compose letter to P.A. for legal opinion and consultation with Sheriff Ancell.
Written response is needed by November 3, 2003.)
10:55 AM—Commissioner Thornburg made a motion to approve submitted invoices for payment;
second by Commissioner Franklin. The vote on the motion was Thornburg-yes, Franklin-yes and Mylesyes.
11;00 AM—Commissioner Franklin made a motion to adjourn; motion seconded by Commissioner
Myles and motion carried.
Visitors present: Merle Riley, Harry Hall, and News Media.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved
RANDOLPH COUNTY COMMISSION MINUTES
October 28, 2003
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Eastern District Commissioner, Jack Franklin; Rick Thornburg, Western District Commissioner and
County Clerk, Jim Sears. Eastern District Commissioner, Jim Myles, formally opened the Commission at
10:06 AM and the following business was addressed:
At 10:08 AM – Commissioner Franklin made the motion to approve the tentative agenda. Second was
made by Commissioner Thornburg. The vote on this motion was: Franklin-yes; Thornburg-yes; Myles-yes.
At 10:15 AM – Commissioner Franklin made a motion to approve the submitted invoices for payment.
Second was made by Commissioner Myles. The vote on this motion was: Franklin-yes; Thornburg-yes;
Myles-yes.
Commission Myles called for a recess until 10:35 AM.
At 10:35 AM – David Rasmussen requested that the bridge railing on county road 1250 be lowered from
the present height of 31.5” to accommodate farm equipment. The Commission will request a written
opinion from Prosecuting Attorney, Mike Fusselman, on this issue before any decision can be made.
At 11:00 AM – Wade Horn and George Esser meet with the Commissioner concerning the suspension
of construction on the Justice Center. George stated the following problems with suspension at this time
will result in: walls will crack; foundation will heave and become unstable; anchor bolts and rebar will need
to have preventive maintenance to keep from rusting; area will need continual work to relief water
settlement; at least 20,000 sq foot of environment controlled storage will need to be provided; after 90 days
contractor will be lost and contractors will charge interest on material ordered and there will be a
tremendous security and liability problem with the area. George also noted that this list only began to
touch what problems would need to be addressed. Summarizing George stated ‘ It would be far more
economical and beneficial to finish the outer part of the building than to suspend the project at this time.’
The Commissioners told George and Wade that ‘ Because of the law suit filed and threats of numerous
law suits in the future, that legal opinions would have to be obtained before any decision to be finalized.’
George and Wade will be visiting with Attorney, Paul Campo next week for further guidance and opinions.
Checks numbers 7696-7731 were signed for payment of the approved invoices from the following
funds: General Revenue $19,682.24;PA Trng $168.55;Assessment $84.85; Road & Bridge $264.74; E911
$270.09. Total checks $20,470.47.
At 11:40 AM Commissioner Franklin made a motion to adjourn. Second was made by Commissioner
Myles. Vote on this motion was: Franklin – yes; Thornburg-yes; Myles-yes.
Visitors were: Merl Riley and Harry Hall.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved
RANDOLPH COUNTY COMMISSION MINUTES
November 18, 2003
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Jack Franklin, Eastern District Commissioner, Rick Thornburg,
Western District Commissioner and Deputy Clerk, Dora May Craven.
10:12 AM—Presiding Commissioner, Jim Myles formally opened the Commission in Commission
Chambers. Commissioner Franklin made a motion to approve the tentative agenda; Commissioner Myles
seconded the motion and the vote on the motion was Franklin-yes, Myles-yes and Thornburg-yes.
Commissioner Myles made a motion to approve payment of the submitted invoices; Commissioner
Franklin seconded the motion and the vote on the motion was Myles-yes, Franklin-yes and Thornburg-yes.
Gail Davidson was present to check on the progress of a request to have 35 mph speed limit signs placed
on a very busy county road. County road width regulations were questioned; Davidson had measured the
county roads in question and there was a range of l4’ to l7’ on hillcrests. Mr. Davidson suggested the
Sheriff might run a speed check on a number of cars on the road in question to determine what the speed
recommendation should be. Commissioner Myles suggested Gail Davidson come back next week and he
will be placed on the agenda; this was agreeable.
11:00AM--County Assessor, Richard Tregnago, was present to discuss a contract with Equitech for
Personal Property software. The software in question is compatible with that of the State Tax Commission,
provides for updating, has a 3-year lease at a cost of $9,000 per year, and has a maximum charge of $1500
for transfer of data from old to new (all charges would come from the Assessment Fund). Prosecuting
Attorney Fusselman supplied a letter stating he had reviewed the contract and found it to be acceptable.
Commissioner Myles made a motion to accept the contract between Equitech and Randolph County for
Personal Property Software for the Assessors office; Commissioner Franklin seconded the motion and the
vote on the motion was Myles-yes, Franklin-yes and Thornburg-yes.
A property tax appeal (from Moberly low-income apartments) was discussed with Assessor Tregnago.
Richard Tregnago recommends the Commission not spend any funds on legal services unless the case goes
to District Court. Assessor Tregnago said he would work with the tax appeals case until the State Tax
Commission has ruled.
The budget process was discussed as to time frame for beginning. County Clerk Sears told the
Commission “it isn’t too soon to begin”. Commissioner Myles suggested sending a letter to each
department that spends county money. Commissioner Franklin made a motion to table the budget process
issue until next week; Commissioner Thornburg seconded the motion and the vote on the motion was
Franklin-yes, Thornburg-yes and
Myles-yes.
Checks number 7899-7978 were signed for payment of the approved invoices from the following funds:
General Revenue $17,307.75; Assessment $2,667.21; Road & Bridge $42,544.70; User $320.72; E911
$686.42; JC $247.09. Total checks $63,773.89.
11:40 AM—The Commissioners agreed to adjourn until 1:00 p.m.
Work Session with Williams-Keepers, Orscheln Representatives, George Esser, Wade Horn and
Sheriff’s Department.
1:15 PM—Presiding Commissioner Jim Myles called Meeting to order. Linda Mustoe
provided a brief summary of the 9:30 AM meeting of the Financial Advisory Committee.
Mustoe said that representatives of banks couldn’t commit to buying bonds until an accurate account of
financial status is provided; which is expected when the Williams-Keepers Cost Study is completed. A
second condition needed is a consent agreement between plaintiffs and defendants that lawsuits will not
return. Paul Campo and Linda Mustoe will be contacting the attorneys involved with the lawsuits.
When, and if the Bond Council is satisfied Orscheln Industries has indicated they will buy $l million of
bonds.
Steve Smith of Williams-Keepers and Charles Zitnik have worked together and they have determined the
need for an independent CPA assurance for the bonds to be salable.
Steve Smith discussed his use of “forecasting” and “projecting” methods. Mustoe said “forecasts (so
options are available) are a preference of Orscheln.
Phil Lessley of the Orscheln group brought 2 draft letters for the Commission to consider: l. Letter to
Naught-Naught concerning Builders Risk Insurance (are now limited to 30 days to get construction out of
suspension.) 2. Letter to Wade Horn in regard to contractors and suppliers and their level of satisfaction.
Wade Horn has identified 5 key contractors to keep the project going—all want letters and, if satisfied,
will work if paid within 60 days. Septagon is a priority to be paid for October work completed. Wade
Horn will work with contractors and will indicate to the Commission the priority invoices to pay. Wade
Horns concerns are with the masonry and the importance of getting construction back on track.
Discussion was heard concerning needs for staffing, the building usage, and ways costs can be cut in
relation to staff and structure of the new jail. Sheriff Ancell said the dispatch room by the front door would
be better if located in the center with the control room, which would help to cut the number of needed staff.
Final estimation was 4 or 5 new staff rather than 9. Discussed locations of Juvenile office, Public
Administrators office and office of Public Defender, which are currently being rented. Discussed in-house
food preparation, catering (current cost is $2.65/meal), custodial and maintenance costs. Conclusions were
that the cost study should include several options in all areas; including the cost of concrete, blacktop and
gravel for jail parking areas
Steve Smith said “he can probably have a working study completed by end of the week” and if
agreements can be made contractors could be back to work in 2-3 days.
There were 16 alternates in the bid process and the cost study will be allowing $l00,000 for change orders.
The Orscheln group will be working on some figures and the next work session will be on Wednesday,
November 19 at 2:00 PM to continue with discussion of anticipated expenses of the Justice Center.
3:45 PM—The Commissioners adjourned the meeting.
Individuals participating in the work session: Steve Smith of Williams-Keepers, Orscheln team; Linda
Mustoe, Susan Arment, & Phil Lessley; Wade Horn, PCE, George Esser, Architect; Sheriff Ancell and Jeff
Vogan. Visitors present: Merl Riley, Harry Hall, Kyle Boyer representing League of Women Voters, and
Gail Davidson.
Approved
RANDOLPH COUNTY COMMISSION MINUTES
November 19,2003
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Jack Franklin, Eastern District Commissioner, Rick Thornburg, Western District Commissioner and
Deputy Clerk, Dora May Craven.
2:15 PM—Presiding Commissioner Myles formally opened the Commission in the Court Room at the
Huntsville Court House for a work session with Williams-Keepers, Orscheln Properties committee, Wade
Horn, George Esser and the Sheriff’s Dept. to procure information for the cost study analysis of the Justice
Center.
Steve Smith of Williams-Keepers provided information concerning the placement of the dispatch center
in the J.C. control room.. Smith said this move “has a big impact on the number of new staff members
needed” which, in turn, helps tremendously with the budget. His calculations now show a “0” balance at
the end of 18 years when the bonds
Mature.
Steve Smith pointed out several budget areas to investigate:
• Will continue to look at staffing.
• Judge Jayne’s office and his ideas relating to security
• Change orders in the study—booster pump in sprinkler system--$15,000; parking lot--
$40,000; video visitation--$75,600 (would affect staffing); exercise yard walls & cover--
$51,500;
E-mail was received from County Attorney, Paul Campo, about concerns he had on the pre-cast cells and
the cost if the project doesn’t continue. John Van Cleve said the pre-cast cells can be used else where if the
work doesn’t progress. It was also discussed that the architect has the responsibility of inspecting and
signing off on materials as they arrive.
Regular Session
Following a phone call to Attorney Campo, Commissioner Thornburg made a motion to go into regular
session. Motion seconded by Commissioner Myles and motion carried. Commissioner Thornburg made a
motion to send a letter to Naught-Naught concerning the builders risk insurance; Commissioner Myles
seconded the motion and the vote on the motion was Thornburg-yes, Myles-yes and Franklin-yes.
Commissioner Thornburg made a motion to send a letter to Rinker Materials on Friday or Monday,
providing a settlement agreement is made by that time: Commissioner Franklin seconded the motion and
the vote was Thornburg-yes, Franklin-yes and Myles-yes. Commissioner Thornburg made a motion to
return to the work session; Commissioner Franklin seconded the motion and the vote was Thornburg-yes,
Franklin-yes and Myles-yes.
Returned to Work Session
Steve Smith requested any other known expenses: (all figures are estimates)
• Salary increases (figure on 1-2 %)
• Cooks salaries
• Furnishings—estimated $120,000
• Moving--$50,000
John Mann provided some general conditions of concern for owners:
• Temporary heat during construction
• Miscellaneous—dumpster/toilets
• Water meter--$3,000
• Plumbing change order--$30,000
• Water
• Tower—radio communication--$5,000
• Ameren UE—l year agreement for electrical; was signed by Commission
• Ameren UE—gas line extension
• Not-for-profit organization was a line item for title insurance
Wade Horn said there is 1% per month interest added on unpaid invoices. Steve Smith said there is a
cushion now in the compilation and he will figure the cushion using l%, 11/2% and 2%.
4:00 PM—Work session adjourned until Friday, November 21 at 9:00 AM.
Team members present: Steve Smith, Williams Keepers; Susan Arment, Rus Freed, John VanCleve, Linda
Mustoe, and Phil Lessley, Orscheln Properties; Wade Horn, PC&E; Jim Sears, County Clerk; John Mann;
Sheriff Ancell and Deputy Jeff Vogan.
Visitors present: Harry Hall and Merl Riley
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved
RANDOLPH COUNTY COMMISSION MINUTES
November 25, 2003
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; Rick Thornburg,
Western District Commissioner and Deputy Clerk, Dora May Craven.
10:00 AM—Presiding Commissioner Jim Myles opened the Commission in the Chambers.
Commissioner Franklin made a motion to approve the tentative agenda; Commissioner Myles seconded and
the vote on the motion was Myles-yes, Franklin-yes and Thornburg-yes.
Commissioner Franklin made a motion to approve payment of submitted invoices; Commissioner Myles
seconded the motion and the vote on the motion was Franklin-yes, Myles-yes and Thornburg-yes.
Commissioner Thornburg made a motion to appoint Terry Goessling as Randolph County Trustee for
2004; Commissioner Myles seconded the motion and the vote on the motion was Thornburg-yes, Mylesyes
and Franklin-yes.
Old Business: Consideration of whether to close records pertaining to proposed security systems was
discussed. Commissioner Myles made a motion that Architect, George Esser’s plans that are part of the
J.C. security system be available for viewing by the public, but not copied. Commissioner Thornburg
seconded the motion and the vote on the motion was Myles-yes, Thornburg-yes and Franklin-yes.
10:15 AM—Presiding Commissioner Myles called for a recess while waiting for the 10:30 agenda
visitor.
10:30 AM—The Commission reconvened to address an emergency situation added to the agenda. A
county citizen, Homer Colley, was present requesting the procedure for installing a culvert allowing
entrance to an almost land locked field at the county line Southwest of Moberly. Mr. Colley was informed
that the county would install the culvert and the property owner purchases the culvert (probably 20’).
Commissioner Myles made a motion to have the culvert installed with Bill Dougherty’s approval.
Commissioner Franklin seconded the motion and the vote on the motion was Myles-yes, Franklin-yes and
Thornburg-yes.
10:40 AM—John Cochran and Jack Valentine, representatives of Valentine Insurance, were present to
provide recommendation for health insurance contract. The Blue Cross plan which the county is currently
carrying will have a 14.7% increase, but there are options. John Cochran recommended that the
Commission remain with the Blue Cross, but consider a PPO Alliance Plan which would be only 4.5%
increase over the current plan: all parts remaining the same except the co-insurance which is now 90/10
and the new plan would be 80/20. The Commission agreed to table this issue until the meeting next week
and requested John Cochran fax them the option sheet to allow county employees to consider this plan.
10:55 AM—Orscheln Properties representatives were present. Rus Freed presented the Commission an
information page, which summarized the recent Justice Center project changes and the April 2003 project
reductions. Most of the recent changes were made to increase the overall security of the facility and have
been endorsed by the Judiciary and Sheriff’s departments. The resulting manpower reduction for the J.C.
staffing provides savings in excess of $3,000,000 over the term of the bonds. Freed suggested that the
Commission review information and place on agenda for next week before publicizing.
Jesse Stephens was present representing Wade Horn and voiced concern about pre-cast cells by Rinker
Materials and the 60day hold up. He was told the Consent Agreement is holding up progress and until the
paperwork is out, they can’t go ahead. Discussion and approval of Rinkers letter will be on the agenda for
Monday, December 1 and Orscheln Representatives will be on the morning agenda every Monday.
11:20AM—Item tabled from yesterday was discussed. Commissioner Thornburg made a motion to
approve sending letter to all county elected Department Heads to hold December spending; Commissioner
Myles seconded the motion and the vote on the motion was Thornburg-yes, Myles-yes and Franklin-yes.
11:30 AM—Commissioner Myles made a motion to adjourn; Commissioner Franklin seconded the
motion and the vote was Myles-yes, Franklin-yes and Thornburg-yes.
Checks numbers 8025-8100 were signed for payment of the approved invoices from the following
funds: General Revenue $51,053.53; PA Trng $28.00; LE Trng. $165.00; Assessment $291.21; Road &
Bridge $534.40; Sheriff $14.97; LEPS $300.00; Election Service $187.02; E911 $5,250.80; JC $50,950.80.
Total checks $108,775.73.
Orscheln Representatives present: Rus Freed, John VanCleve and Susan Arment
Jesse Stephens was present representing Wade Horn of PC&E
Visitors present: Bob Bauer, Kyle Boyer representing League of Women Voters, Harry Hall, Merl Riley,
and Homer Colley.
_______________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved
RANDOLPH COUNTY COMMISSION MINUTES
November 21, 2003
Work Session
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Jack Franklin, Eastern District Commissioner, Rick Thornburg, Western District Commissioner and
Deputy Clerk, Dora May Craven.
9:08 AM—Presiding Commissioner Jim Myles opened the Commission in the Chambers for a work
session with Williams-Keepers, Orscheln, Wade Horn, George Esser, and the Sheriff’s Dept.
Steve Smith reported that with his current calculations “things are looking pretty good”. He also
indicated he will be doing several scenarios using different sales tax levels which will be provided for the
Financial Advisory Committee at their meeting on Monday.
Rus Freed reported having met with Sheriff Ancell and Jeff Vogan. A floor plan of the J.C. was
projected on the wall and a walk through was done to check on the 3 shifts of staff and where they would
be at various times and the number of staff required Ten staff are currently being used and with the new
facility 15 will be needed. Sheriff Ancell is very satisfied with the floor plan and 5 new staff members.
Contact was made with Audrain County and these figures are in line.
Rus Freed also reported “building costs haven’t changed”. Moving dispatch to the Control Room has
allowed for using only one entry (front) for public use. West entry will remain, but will not be used for
public entry; no need for metal detector. Sheriff Ancell and George Esser are very satisfied with plan.
Wade Horn commented that changes are needed soon.
Other items discussed:
• Outside exercise area—plan now has chain link fence---to add block wall & roof without fence
will cost about $30,000; Commissioners want this added to plan.
• Boarding prisoners
• Health care; whether nurse on staff or contracted out
• Repairs to jail are very difficult to predict
• Food costs—(using $1.50 per meal)
• Need to decide on Court Room costs for furnishings—seems to be varying amounts from
$50,000 to $200,000: Wade Horn recommended allowing $70,000. Barry Orscheln suggested
that Susan Arment would look into this matter and make a recommendation
• Commissioner Franklin suggested contacting Judge Jayne concerning the number of staff he sees
as necessary for his department
Wade Horn pointed out that Owners Representatives fee would be lessened by about $25,000.
Steve Smith and Charles Zitnik had discussed interest on bonds and thought probably would be about
5.5%. Barry Orscheln said he had two lending companies inquiring about buying bonds and one company
is committed.
Linda Mustoe said, “There are 2 outstanding issues”
• Cost study
• Bond Council needs assurance that the lawsuits will not reappear. Mike Berry is making an
agreement document. Mustoe said, “ There must be a give and take situation”. Commissioner
Myles said, “Mr. Cronan is waiting for an agreement”.
Wade Horn told the Commission that John Mann’s contract should be terminated.
Steve smith presented an engagement letter from Williams-Keepers to define the job he is doing, that of,
“issuing a set of projection figures for management of the county and for lending agencies to use”.
Steve Smith will put together “ a marked draft with narrative assumptions” using 3 scenarios, for the
2:00 PM meeting of the Financial Advisory Committee on Monday, November 24.
10:40 AM--Commissioner Myles made a motion to adjourn; Commissioner Franklin seconded the motion
and the vote on the motion was Myles-yes, Franklin-yes and Thornburg-yes.
Team members present: John VanCleve, Barry Orscheln, Phil Lessley, Susan Arment, Rus Freed, Linda
Mustoe, Steve Smith, Wade Horn, and Jim Sears.
Visitors present: Merl Riley, Harry Hall and Media.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved
RANDOLPH COUNTY COMMISSION MINUTES
November 24, 2003
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; Rick Thornburg,
Western District Commissioner; and Deputy Clerk, Dora May Craven.
10:05 AM—Presiding Commissioner Jim Myles opened the meeting in the Chambers.
Commissioner Myles made a motion to approve the tentative agenda with a minor change; public
comments would be placed at the top to reflect public recognition at any time. Commissioner Franklin
seconded motion and the vote on the motion was Myles-yes, Franklin-yes and Thornburg-yes. Due to a
death in the family, Gail Davidson requested to be taken off the 10:30 AM Tuesday agenda.
Communication was received from Valentine Insurance and the addition of discussion and approval of
Health Insurance contracts would be added at 10:00 AM on the Tuesday agenda.
Commissioner Thornburg made a motion to approve the minutes of November 17, 18, 19 and 21 with
one addition on November 18 minutes. Commissioner Franklin seconded the motion and the vote on the
motion was Thornburg-yes, Franklin-yes and Myles-yes.
Commissioner Myles made a motion to approve payment of the submitted invoices except for those
related to Justice Center for which the account should be checked; Commissioner Thornburg seconded the
motion and the vote on the motion was Myles-yes, Thornburg-yes and Franklin-yes.
Commissioner Myles made a motion to table the 10:55 agenda item until the Tuesday morning meeting;
Commissioner Thornburg seconded the motion and the motion carried.
Commissioner Thornburg made a motion to send a letter to all county elected Department Heads to
complete a preliminary budget and return to the Commission by December 12, 2003. Commissioner Myles
seconded the motion and the vote on the motion was Thornburg-yes, Myles-yes and Franklin-yes.
11:05 AM—John Mann presented a letter of mutual termination of contract to the Commission.
Commissioner Thornburg made a motion to accept John Mann’s letter of mutual termination of contract so
Orscheln Properties group can go forward. Commissioner Franklin seconded the motion and the vote on
the motion was Thornburg-yes, Franklin-yes and Myles-yes.
Commissioner Thornburg made a motion to approve payment of 4 submitted invoices including that of
Rinker Materials and of John Mann; total of the four invoices being $50,950.80. Commissioner Myles
seconded the motion and the vote on the motion was Thornburg-yes, Myles-yes and Franklin-yes.
Draft copies of the proposed Justice Center Budget as prepared by Williams-Keepers were distributed to
the Commission for discussion and approval. Russ Freed informed the Commission of the meeting with
Judge Jaynes, and his satisfaction with changes made and was very pleased with the video visitation and
video arraignment plans as this will cut down space for visitation and allow more space for Sheriff’s clerks.
Multi-purpose room was discussed and the Sheriff and Judge had agreed that this room could be scheduled
by each for 2 or 3 days a week and would be very satisfactory. It was noted that the bathrooms might need
to be changed or swapped. The exercise area was changed from chain-link fence to an enclosed area.
Linda Mustoe suggested “if the Commission approves the Cost Study Draft” she would present it to the
Financial Advisory Committee at the Monday afternoon meeting and to the Bond Council. Commissioner
Franklin made a motion to approve the Cost Study Draft as presented by Steve Smith; Commissioner
Thornburg seconded the motion and the vote on the motion was Franklin-yes, Thornburg-yes and Mylesyes.
Linda Mustoe also reported that a Consent Agreement is in the process.
Norval Spotts was present with a request that the Commission make a public statement about the Justice
Center and what the taxpayers are getting. Linda Mustoe suggested that Orscheln Properties summarize and
write up all changes made during the last week and the last year and bring back to the Commission to
approve before publicizing. This suggestion was accepted and all were in agreement. Mr. Spotts thanked
the Orscheln Group for volunteering their assistance with this project.
11:40 AM—Commissioner Franklin made a motion to adjourn; Commissioner Myles seconded the
motion and the vote was Franklin-yes, Myles-yes and Thornburg-yes.
Orscheln Properties representatives present: Rus Freed and Linda Mustoe.
Visitors present: Bob Bauer, Merl Riley, Kyle Boyer representing League of Women Voters, Norval
Spotts, Richard Minor and Mike Massey
_______________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved
RANDOLPH COUNTY COMMISSION MINUTES
November 17, 2003
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Jack Franklin, Eastern District Commissioner, Rick Thornburg, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:08 AM—Presiding Commissioner, Jim Myles formally opened the Commission in Commission
Chambers.
Commissioner Franklin made a motion to approve the tentative agenda; second by Commissioner
Thornburg and the vote was Franklin-yes, Thornburg-yes and Myles-yes.
Work session & Correspondence: a phone call was received concerning a boiler problem at the jail
resulting with no heat in parts of the jail—the Jailor had checked with Solomon Boiler Works and the cost
for repair would be about $l900. Presiding Commissioner Myles made a motion, due to the emergency
situation of lack of heat at the jail, to add boiler at the jail to the tentative agenda. Commissioner Franklin
seconded the motion and the vote on motion was Myles-yes, Franklin-yes and Thornburg-yes.
Commissioner Myles made a motion that the Jailor call Solomon Boiler Works and get the heat on;
Commissioner Franklin seconded the motion and the vote on the motion was Myles-yes, Franklin-yes and
Thornburg-yes.
11:00 AM—Commissioner Franklin made a motion to approve, as written, the November 3, 4 and 13
minutes. Commissioner Thornburg seconded the motion and the vote on the motion was Franklin-yes,
Thornburg-yes and Myles-yes.
Commissioner Thornburg made a motion to approve submitted invoices; second by Commissioner
Franklin and the vote on the motion was Thornburg-yes, Franklin-yes and Myles-yes.
Commissioner Myles made a motion to table the 11:00 AM agenda item until after the l:30 PM session
to allow time to contact Sheriff Ancell and Architect, George Esser for their recommendation on the
closing of records pertaining to existing and proposed security systems. Commissioner Thornburg
seconded the motion and the vote on the motion was Myles-yes, Thornburg-yes and Franklin-yes.
11:20 AM—Old Business: Dave Rasmussen was present to make a citizens request for possible
lowering railings on a bridge to allow combines to cross. Issue was discussed concerning state regulations
on bridge railings and the Commissions legal rights to lower railings. Commissioner Myles made a motion
to contact MoDot at Macon (County Bridge Inspectors) and Prosecuting Attorney Fusselman pertaining to
liability. Commissioner Thornburg seconded the motion and the vote on the motion was Myles-yes,
Thornburg-yes and Franklin-yes. This issue will be discussed after 1:30 meeting.
Speed limit signs were discussed and a letter from P.A. Fusselman informed the Commission of State
Law allowing the Commission to set speed limits. This issue will also be discussed in the afternoon session.
Roof repairs were discussed. Letter from P.A. Fusselman stated the bids in question do not fall within
Prevailing Wage Law. Commissioner Myles made a motion that the proposed bids for repair of
Courthouse roof and Jail roof be let. Commissioner Franklin seconded the motion and the vote on the
motion was Myles-yes, Franklin-yes and Thornburg-yes.
A request was received to add a 1:00 PM item to the Tuesday, November 18 agenda: a work session
with Williams-Keepers, Orscheln group, Wade Horn, George Esser and Sheriffs Dept.
11:45 AM—Commissioner Myles made a motion to adjourn for lunch; second was made by
Commissioner Franklin and motion carried.
1:30 PM—Presiding Commissioner Myles reconvened the Commission in the Court Room to discuss
Justice Center project with the Orscheln Industries Team. Orscheln representatives included JohnVan
Cleve, Rus Freed, Linda Mustoe, Susan Arment, and Phil Lessley. Wade Horn, construction manager from
PC&E, was also present. John Van Cleve opened the discussion by stating “the committee is present in
good faith, that, they and the Commission can work together to get the J.C. project back in operation.” Van
Cleve said, Orscheln attorneys are writing up an agreement to be signed by the defendants and plaintiffs,
the cost study analysis needs to be completed and the committee needs to know the cost to operate through
the end of January 2004 (this is considering the outstanding invoices that are due to contractors and how
this will be paid). The suggested course of action was determined as:
l. Work sessions involving Steve Smith of Williams-Keepers, Orscheln Team, George Esser, Architect,
Wade Horn, Contract Manager of PC&E and representatives from the Sheriffs Dept.
2. Contract Manager, Wade Horn, would prioritize invoices of contractors and keep in touch with
contractors.
3. If Corporation is in place for a 501©(3) organization it should meet before Bond Council meets.
Other items discussed were: a standard lease document (no charge) supplied by Orscheln and copy was
sent to Paul Campo, County Attorney, for examination; builders risk insurance by Naught-Naught; and precast
cells by Rinker Materials. Wade Horn said he would work with Rinker and he felt Rinker would work
with the Commission.
2:00 PM—Meeting adjourned from the Court Room to resume in Commission Chambers.
2:05 PM—Presiding Commissioner Myles reconvened the Commission. Commissioner Thornburg
attempted to call Paul Campo concerning closed records related to existing or proposed security system and
structural plans, but the Attorney wasn’t available. Commissioner Myles made a motion to table the
security systems record issue until Tuesday when George Esser and Sheriff Ancell would be present to
discuss the issue. Commissioner Franklin seconded the motion and the vote on the motion was Myles-yes,
Franklin-yes and Thornburg-yes.
2:20 PM—Commissioner Myles made a motion to adjourn; Commissioner Franklin seconded the
motion and the motion carried.
Visitors present: Merl Riley, Kyle Boyer representing League of Women Voters, Harry Hall and Dave
Rasmussen.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
________________________________________________
Clerk Approved
RANDOLPH COUNTY COMMISSION MINUTES
November 13, 2003
The Honorable Commission convened with the following present: Jim Myles,
Presiding Commissioner, Jack Franklin, Eastern District Commissioner, Rick Thornburg,
Western Commissioner and Deputy Clerk, Dora May Craven.
10:25 AM—Presiding Commissioner, Jim Myles formally opened the Commission in
Commission Chambers and announced that due to the size of the crowd the meeting
would be held in the Court Room.
10:42 AM—Presiding Commissioner Jim Myles opened the Commission.
Commissioner Franklin made a motion to approve the tentative agenda; second by
Commissioner Thornburg and the motion carried.
George Esser, Architect for the Randolph Co. Justice Center, was present to provide
costs and options for winterizing the suspended J.C. project. Esser presented a summary
of invoices, payments made and payments currently due for the Justice Center, which are:
$46,528.29 due now for contracted work done in October; job-to-date summary for PCE
subcontractor & supplier costs is $1,395,572.55; and $687,753.39 currently due for
subcontractor/supplier detail. Five options for winterizing were given as follows:
Option l: Take delivery of items manufactured and “walk away” and the estimated cost
to be $50,000 with a time frame of 2 months.
Option 2: Need about l0,000 square feet of storage to store materials, set pre-cast in
place, set steel on parking area , leave masonry as is, cover, store HVAC, store pre-cast
detention equipment and winterize with antifreeze, and cover structure with plastic;
fence project and post signs: at a est. cost of $120,000 and about 3 months.
Option 3: Needs about l5,000 sq. ft. of storage Includes all of option 2 with the addition
of finishing slab on grades in jail area, finish Courtroom walls existing height , paint
block and frames, store structural steel, add rock where water is standing and store
materials off site. Est. cost to be $190,000 and about 4 months.
Option 3A: Complete 6 more cell units to attach slabs that are produced already. This
will complete 50% of precast. Est. cost to be $l50,000 and about 2 months.
Option 4: Construct building shell and provide temporary heat—cost about 1,500,000
and a time frame of about 6-8 months.
Option 5: Finish the project—cost about 7,000,000 and the time frame about 12-14
months. (Note: All options do not include cost of insurance, storage, utilities and
maintenance.--hand-out sheets from George Esser are attached to minutes.)
George Esser presented a waiver with the following language to be attached as an
addendum to the contract between SBWE Architects, Inc. and Randolph County. (Copy
of waiver attached.)
Wade Horn told the Commission that without a decision materials will be delivered
and he can only stall until the end of next week.
Commissioner Franklin asked if the decision is made to go with Option #5, “can the
facility be completed at this time of year with unknown weather conditions”? Wade
Horn answered “yes, the main contractors are ready to go”.
Commissioner Thornburg made a motion to accept and cooperate with the Orscheln
Proposal, with no strings attached, to complete the Justice Center facility as the people of
Randolph County voted to be done. Second was made by Commissioner Franklin.
Presiding Commissioner Myles said “the motion is premature in the light of Judge
Campbell’s hearing on the lawsuit to be held this afternoon”. Vote on the motion was
Thornburg-yes, Franklin-yes and Myles abstained
Commissioner Franklin made a motion to form a finance committee in an advisory
capacity with the committee to include Barry Orscheln, Linda Mustoe, a representative
from each of the five financial institutions in Moberly, and Charles Zitnik. Motion was
seconded by Commissioner Myles and the vote on the motion was Franklin-yes, Mylesyes
and Thornburg-yes.
Commissioner Myles made a motion to have Williams-Keepers finalize the cost
study analysis; second by Commissioner Franklin and the vote on the motion was Mylesyes,
Franklin-yes and Thornburg-yes.
Commissioner Thornburg made a motion to encourage Jim Myles to made a strong
attempt to make the lawsuits go away and not come back; second by Commissioner
Franklin and the vote was Thornburg-yes, Franklin-yes and Myles abstained.
Commissioner Myles asked Barry Orscheln if his requirements are that the lawsuits be
dropped with no conditions---Barry Orscheln said, “yes, there must be no conditions”.
Paul Campo discussed his understanding of the necessary conditions when he met with
the other attorneys and Judge Campbell and his understanding was that for the lawsuits to
be dropped there must be common ground and the Orscheln proposal is the “common
ground”.
Commissioner Franklin requested that these minutes be taken to the afternoon hearing
with Judge Campbell—all Commissioners agreed.
A visitor, Bob Gibson, asked questions of the contractors pertaining to their obligations
to winterize. Wade Horn answered “winterizing would not be a big expense if the project
is started up immediately”. John Van Cleve, representative from Orscheln, said “we are
ready to start tomorrow”.
11:40 AM—Commissioner Thornburg made a motion to adjourn; second by
Commissioner Franklin and the vote on the motion was Thornburg-yes, Franklin-yes and
Myles-yes.
RANDOLPH COUNTY COMMISSION MINUTES
December 1, 2003
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:17 AM—Presiding Commissioner Jim Myles opened the Commission in the Chambers.
Commissioner Franklin made a motion to approve the tentative agenda; Commissioner Myles seconded the
motion and the vote on the motion was Franklin-yes, Myles-yes and Thornburg-yes.
Commissioner Myles made a motion to approve the minutes of November 24 and 25 with a minor
change. Commissioner Franklin seconded the motion and the vote on the motion was Myles-yes, Franklinyes
and Thornburg-yes.
Commissioner Thornburg made a motion to approve payment of submitted invoices; Commissioner
Franklin seconded the motion and the vote was Thornburg-yes, Franklin-yes and Myles-yes.
Rus Freed was present to give a Justice Center update. Freed presented a written report, which reflected
a savings of $523,216.due to several items having been taken out of plans earlier. Discussion was heard
concerning release of this report to the media. The Commission agreed that George Esser, Project
Architect, and Dennis Kimme, a consulting Architect with Jail expertise, should sign off on the changes
before releasing. Commissioner Myles made a motion to table this issue until Rus Freed could
communicate with the Architects. Commissioner Thornburg seconded the motion and motion carried.
Commissioner Thornburg requested that Rus Freed also check with the architects on security issues of the
jail.
10:50 AM—Presiding Commissioner Myles declared a recess until Steve Smith from Williams-Keepers
arrived.
11:30 AM—Presiding Commissioner Myles reconvened the Commission to hear the cost study report
from Steve Smith. Steve Smith presented a Proposed Final Draft dated November 26, 2003, which
included a summary of changes made from November 21, 2003 draft. Three scenarios, based on annual
sales t