:: 2004 County Commission Minutes ::

2004 RANDOLPH COUNTY COMMISSION MINUTES

RANDOLPH COUNTY COMMISSION MINUTES
January 5, 2004
The Honorable Commission opened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner and Deputy Clerk, Dora May Craven. Rick Thornburg,
Western District Commissioner was absent due to a leg injury.
10:10 AM—Presiding Commissioner Jim Myles opened the meeting in the Chambers. Commissioner
Franklin made a motion to approve the tentative agenda; Commissioner Myles seconded the motion and the
motion carried.
Commissioner Myles made a motion to approve the December 22nd and 23rd minutes as written;
Commissioner Franklin seconded the motion and motion carried.
10:30 AM--Russ Freed and Susan Arment were present as Orscheln Representatives to provide the J.C.
update. The following Justice Center floor plan items were discussed: video visitation procedures in case
of equipment problems, adequacy and access to restrooms, location of holding rooms for prisoners, size of
evidence room and the Sheriff’s Dept. Clerk work area. The commission requested George Esser to contact
Dennis Kimmie or another jail consultant to sigh off on all changes made on the new justice center plans.
Russ Freed reported that on-site work had progressed last week during the warm weather. The Company
making the pre-cast cells is planning to have cells at the work site during the 1st week of February. Freed
reported that everything is in readiness for the January 7th closing on the bond sales, but he will check on
the need for the Commission to hold the scheduled 11:00 AM meeting on that date.
The Commission recessed until the scheduled 11:30 AM Public Hearing on the 2004 Budget.
11:30 AM—Presiding Commissioner Myles opened the Public Hearing on the 2004 Budget; there was
one visitor present without an issue of discussion and there was no correspondence. The Public Hearing
was adjourned by the Commission.
A telephone call was received from Russ Freed, who reported on the bond sale closing issue and the
Commission does not need to hold a meeting on January 7.
12:00 Noon—Commissioner Myles made a motion to adjourn; Commissioner Franklin seconded the
motion and motion carried.
The Commission will meet at 1:30 PM for a work session on the 2004 Budget.
Visitors present: Merl Riley and Terry Fusselman.

RANDOLPH COUNTY COMMISSION MINUTES

January 6, 2004
The Honorable Cmmission opened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner and Deputy Clerk, Dora May Craven. Rick Thornburg,
Western District Commissioner was absent due to a leg injury.
10:15 AM—Presiding Commissioner Jim Myles opened the meeting in the Chambers.
Bill Dougherty, Road & Bridge Supervisor, was present to request a new furnace for the R&B shop (note:
furnace is old and was recently repaired and is not working). The Commissioners agreed that Bill could
expedite the process by calling the local heating companies with his specifications and if less than $4500
report back to the Commission rather than taking bids.
Commissioner Myles made a motion to approve the tentative agenda; Commissioner Franklin seconded
the motion and the motion carried.
Old Business: Commissioner Franklin made a motion to accept the proposal from Van’s Nursery to
provide lawn care for the Huntsville Courthouse for 2004; Commissioner Myles seconded the motion and
motion carried.
10:50 AM—Commissioner Myles made a motion to adjourn; Commissioner Franklin seconded the
motion and the motion carried.
The Commission went into work session on the 2004 Budget.
Visitors present: Merl Riley and Kyle Boyer representing the League of Women Voters.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

January 12, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner and Deputy Clerk, Dora May Craven. Rick Thornburg,
Western District Commissioner was absent due to a leg injury.
10:07 AM—Presiding Commissioner Jim Myles opened the meeting in the chambers.
Commissioner Franklin made a motion to approve the tentative agenda with the removal of the 10:15 AM
item (payment of submitted invoices); Commissioner Myles seconded the motion and the motion carried.
Commissioner Franklin made a motion to approve the minutes of the January 5th and 6th with a minor
change on the minutes of the 5th; Commissioner Myles seconded the motion and the motion carried.
10:30 AM—Russ Freed and Susan Arment, Orscheln Representatives, were present to provide an
Update on the Justice Center. (Also present were: Wade Horn, from PC&E; George Esser, Architect,
Roger Garmon, Construction Project Forman, Sheriff Don Ancell and Deputy Jeff Vogan.)
Russ Freed reported the following: freezing weather has stopped the progress of the masons; Septagon
Construction has set the door frames and Russ presented several change orders. Change orders include:
• Concrete work had excluded winter additives---$1173. for additives
• City of Huntsville water line installation---$690.; $1500.; $1750. (Wade Horn thought the
$690. and $1500 had already been paid by the County and would be reimbursed by City of
Huntsville).
• Triple B Doors---$8300. Confusion on commercial doors and security doors—no security had
been included on commercial doors.
• Two bids were let for the same item giving a $2700. (credit)
• Window supplier—color tint of windows not a match---$4800. (George Esser recommended
the change due to aesthetics.)
Russ Freed said all general condition invoices will be sent to Commerce Bank for payment. Russ is
working on a spread sheet to show change orders and the effect of changes on total project.
George Esser spoke concerning a security door that has been removed from the plans, but will be in the
plan. He said the administrative area or bull pen is a secure area and that some of the recent changes have
made the facility more secure. Commissioner Franklin (and Commissioner Thornburg—by speaker phone)
asked of George Esser “has Dennis Kimmie, Jail Consultant, seen the plans and would he sign off on the
changes”?
George Esser said “Dennis Kimmie wrote the regulations”. George Esser was requested to get the
expertise of a Jail Consultant.
11:00 AM—The following items were added to the agenda for Tuesday, January 13, 2004: 11:30 AM—
Approve change orders to the Justice Center and 11:45 AM—Approve proposed changes in layout of J.C.
11:15 AM—Bids were opened for Bridge Materials.
Bids for guardrails, steel & decking and bridge materials were received from Oden Enterprises of Vahoo,
NE and from Viebrock Construction & Equipment of Sedalia, MO. Representatives were present from both
companies.
Bids were received for concrete from Land Concrete of Moberly and Moberly Ready Mix; and a bid for
reinforcement steel from Rebarco of Moberly.
Commissioner Franklin made a motion that John Mann tab bids out and award to lowest bidder;
Commissioner Myles seconded the motion and motion carried.
John Mann tabbed the bids and awarded the bids to the low bidders: Viebrock Construction &
Equipment, Inc (piling & bridge steel) Oden (guardrails); Moberly Ready Mix (concrete) and Rebarco,
Inc.(reinforcement steel).
County Clerk, Jim Sears reported the repair to the Courtroom roof has been completed.
11:55 AM—The Commission recessed until 1:30 PM.
1:30 PM—The Commission reconvened for a Work Session on 2004 Budget.
Sheriff Don Ancell and Deputy Jeff Vogan were present to discuss Sheriff’s Department Budget.
The Commissioners said “they were looking for ways to make realistic cuts”.
The following were discussed: Sheriff’s donation fund, cost of boarding prisoners out, home detention, the
need to get prisoners through the court system quickly, number of necessary (bare bones) deputies, grant
monies which are “drying up”, salaries, holiday pay, insurance, patrol cars, sick leave and use of comp
time. The Commission said they might have to request that 2 deputies be cut—Sheriff Ancell said “he
didn’t agree, but he would live with the situation”. Sheriff Ancell requested that “salary cuts be in dollars,
not people”.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

January 13, 2004
The Honorable Commission opened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner and Deputy Clerk, Dora May Craven. Rick Thornburg,
Western District Commissioner was absent due to a leg injury.
10:34 AM—Presiding Commissioner Jim Myles opened the meeting in the Chambers.
Commissioner Franklin made a motion to approve the tentative agenda with the removal of payment of
invoices at; Commissioner Myles seconded the motion and the motion carried
Gail Davidson, citizen of the county, was present to request speed limit signs on County Road 2980,
which had earlier been approved by the Commission and the Commissioners were not aware that signs had
not been placed on both roads at the same time. Davidson expressed appreciation for the signs, which had
been placed on County Road 2990, and reported that the situation has greatly improved. The
Commissioners said they would check with Bill Dougherty on the speed limit signs. Commissioner Myles
said he would go to Macon to the MoDot Office and check on the TEAP application for stop signs.
Correspondence—A Memo was received from the 14th Judicial Circuit Court notifying the Commission
of the resignation of Assistant Prosecuting Attorney Jack Cope. Commissioner Franklin requested that
Prosecuting Attorney Mike Fusselman be contacted to see what plans are being made on this issue.
Correspondence was received from Jim Caldwell, Gilmore Bell, P.C., concerning necessary signatures
and paperwork for Commerce Bank being designated authorized representative for the County. Proper
papers were signed.
The Commission discussed the need for repair on the back hall ceiling and courtroom walls and ceiling
at the Huntsville Courthouse.
11:00 AM—Commissioners held a Work Session on the 2004 Budget.
11:30 AM—Russ Freed, Orscheln Rep. and Roger Garmon, J.C. Project Forman, were present with
change orders for approval. Commissioner Myles made a motion to approve 4 change orders as listed
below; Commissioner Franklin seconded the motion and motion carried.
• Custom color on windows---$4849.40
• Shelving for bid package---$2775. (Credit)
• Revised door frames for security---$8343.
• Water line extension---$1500. & $690.
Russ Freed had contacted George Esser concerning the Jail Consultant and George had been in touch
with Dr. Allen Beck of Justice Concepts, Inc of Kansas City; George is expecting a fax on this issue.
Commissioners decided to place consideration of floor plan changes on an agenda for Wednesday, January
14th, 1:00 p.m.
11:55 AM—Commission recessed until Work Session at 1:30 PM.
Visitors Present: Kyle Boyer representing League of Women Voters.

RANDOLPH COUNTY COMMISSION MINUTES

January 14, 2003
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; and County Clerk, Jim Sears. Presiding Commissioner, Jim
Myles, formally opened the Commission at 1:00PM and the following business was addressed:
Russ Freed presented the Commission with a letter from Justice Concepts Inc approving the change to
the floor plan of the JC. A motion to approve this change order was made by Myles. Vote of this motion
was: Franklin-yes; Myles-yes; Thornburg-absent.
The remained of this session was spent in work session of the 2004 budget.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

January 20, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:13 AM—Presiding Commissioner Jim Myles opened the meeting in the Chambers.
Commissioner Thornburg made a motion to approve the tentative agenda; Commissioner Myles seconded
the motion and the vote was Thornburg-yes; Myles-yes and Franklin-yes.
Commissioner Myles made a motion to approve the minutes of January 12th, 13th and 14th with one
change to January 14th, to attach the letter from Allen Beck from Justice Concepts approving the changes
in the floor plan for the Justice Center. Commissioner Franklin seconded the motion and the vote on the
motion was Myles-yes, Franklin-yes and Thornburg-yes.
10:30 AM—Orscheln Representatives, Russ Freed and Susan Arment were present to provide a J.C.
Update. (Also present were Roger Garmon, Construction Foreman and Wade Horn of PC&E) Russ
Freed reported having visited on Monday, January 19th at Rinker Construction in Marshall, MO to inspect
the pre-cast cells. The pre-cast work looks good and is going according to schedule for a delivery on
February 16th.
Russ reported there had been a misunderstanding on bidding for security caulking and no bids were
requested. Commissioner Thornburg made a motion for Russ Freed to go ahead and seek bids on security
caulking; Commissioner Franklin seconded the motion and motion carried.
Commissioner Thornburg made a motion for Wade Horn to seek bids on sound system; Commissioner
Franklin seconded the motion and the motion carried.
Other issues discussed:
• Change Order—Work Package #11—Steel Materials & Erection in the amount of $2,056. for
additional delivery cost. Commissioners signed the change order.
• Tom Pierce with the city of Huntsville said his notes indicate there was an agreement that the
County would pay for the added cost of pipe and install the last part of water line to the
facility and the City would then maintain the line. He isn’t expecting any additional bills
from the contractor. Russ Freed said he would discuss this matter with John Mann.
• Dedication Plaque was discussed and several variations were provided as guides for the
Commission to consider.
• Detailed plan for change drawings: now that detailed floor plan changes have been
approved, drawings will be sent to appropriate contractors to generate change order amounts.
• Pay requisition recommendation: #2--$46,528. to PC&E, Construction Mgr.,
$9,850. to SBWE Architects, Inc, and $1,724. to SBWE Architects, Inc.
#3--$76,781. to Cunningham Plumbing Co., $11,623. to Dean Hathman
Masonry Co., $10,440. to Septagon Construction Co. and $17,464. to PC&E.
Commissioner Thornburg made a motion to approve payment of requisition #2; Commissioner Franklin
seconded the motion and the vote on the motion was Thornburg-yes, Franklin-yes and Myles-yes.
Commissioner Myles made a motion to approve payment of requisition #3; Commissioner Franklin
seconded the motion and the vote on the motion was Myles-yes, Franklin-yes and Thornburg-yes. These
requisitions would be signed and submitted to Commerce Bank. Commissioners requested that the top
page of requisitions be filed with minutes.
11:10 AM—The Commission recessed until 11:30 AM for Work Session on 2004 Budget.
Visitors present: Merl Riley and Kyle Boyer representing League of women Voters.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

January 26, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner and Deputy Clerk, Dora May Craven. Rick Thornburg,
Western District Commissioner, was absent due to a leg injury.
10:15 AM—Presiding Commissioner Jim Myles opened the meeting in the Chambers.
Commissioner Myles made a motion to approve the tentative agenda of which 3 items were canceled.
Commissioner Franklin seconded the motion and motion carried.
Commissioner Myles made a motion to pay Requisition #4; Commissioner Franklin seconded the motion
and the vote was Myles-yes and Franklin-yes. Requisition approval would be sent to Commerce Bank to
make payment. Copy of R #4 will be filed with minutes.
Russ Freed, Orscheln Representative, called and canceled the 10:30 item on the agenda, as they had no
update on Justice Center construction.
Commissioner Franklin made a motion to approve the January 20th minutes as written;
Commissioner Myles seconded the motion and motion carried.
County Clerk Jim Sears reported receiving a request from the Westran School District and from the
Radio concerning placement of the School’s radio antenna on the County tower and the repeater in the road
and bridge office. The Commissioners were in agreement that this would be satisfactory, and suggested that
the Westran School Board send a letter concerning this matter and it would be placed on the agenda.
The County Clerk’s office was notified that the Boone County Commission would be coming at 11:00
AM to present a Trophy to the Commission for Randolph County’s participation in the MO Show Me
Games.
10:45 AM—The Commission recessed until 11:00 AM.
11:00 AM—The Commission reconvened to accept a trophy presented to Randolph County for having
the most participation per capita in the MO Show Me Games for 2003. Randolph County has been the
recipient of this trophy for 200l, 2002 and now for the 3rd year; Moberly is a host city for the baseball
portion of Show Me Games. Members of the Boone County Commission present to make the presentation
were: Keith Schnarre, Presiding Commissioner; Karen Miller, District 1 Commissioner and Skip Elkin,
District 2 Commissioner.
11:20 AM—County Clerk Jim Sears presented and opened bids for excess property sale of 13 used
“Tank Cars” used for culverts. Bids were received from the following: Joe Wilkerson (bid on 10 cars—
wants l); Howard County (bid on 5 cars); John Ranch (bid on 5 cars); Monroe County (bid on 4 cars) and
Rick Ward (bid on 5 cars). Bidders would be contacted as to the number of tank cars they want. All tank
cars received bids except car #9.
11:30 AM—Prosecuting Attorney Mike Fusselman and P.A. office employee, Jennifer Fenton were
present to discuss the budget and the Victims Assistance Program. The following items were discussed:
• “Bad Check Fund” and items to be paid from this fund
• Grant Employees
• Overtime hours and reasons for overtime, i.e. need for Victims Assistants to be on call. Jennifer
said “ employees are being shifted and comp time used to allow employees only a 40 hr. week
unless there are emergency situations.” (note—85% of calls are from the city of Moberly) –over
1000 contacts were made in 2003.
• Prosecuting Attorney’s Grant Employee Fund—there is a coordinated effort with the Macon
County P.A to better utilize funds and employees.
• Prosecuting Attorney Fusselman said “he has no applicants for Assistant P.A., prospects are
scarce and he probably will not have anyone until April or later.”
Following the discussion of P.A. budget, the Commission requested a periodic summary report of
overtime, comp time, vacation and sick leave from the Prosecuting Attorney’s office. P.A Fusselman
suggested that a quarterly report would work the best.
12:15 PM—Commission dismissed until 1:30 PM to hold work session on 2004 Budget.
2:00 PM: Rebecca Coffman representing OATS met with the Commissioners and updated them on the
activities of her organization.
2:15 PM: Collector, Shiela Miller informed the Commissioners that she had received one bid from
Equitech for her Collectors’ Property Tax Software System. She stated, “Equitech was the only vendor she
had contacted that could furnish the requirements needed from this software package.” She will award the
bid to Equitech after the Prosecuting Attorney approved the contract.
2:30 PM – Commissioners voted to adjourn.
Visitors: Merl Riley and Kyle Boyer representing League of Women Voters. News media was present.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

January 27, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; and Chief Deputy Clerk, Eve Bagby. Western
Commissioner Thornburg was absent due to medical reasons.
Commissioner Myles presented two possibilities to balance the budget, citing validity of these items in
the state statutes. (1) Charge 3% administrative fee to the Justice Center Sales Tax money retroactively for
2003 ($34,592) plus 2% administrative fee for 2004 ($24,000 budgeted). The total budgeted revenue would
amount to $58,592.
Proposal two was for the sell of the county farm for budget revenue of $80,000.
Commissioner Franklin expressed concerns over the legality of this process and the voters’ opinion of
using Justice Center funds in this manner. He suggested to Commissioner Myles to contact bond attorney,
Jim Caldwell requesting letter stating his opinion as to whether we can lawfully take money from the
Justice Center sales tax monies.
Jack Franklin asked Jim Myles to telephone Commissioner Thornburg with his idea. Commissioner
Myles stated, “He would email Commissioner Thronburg the information.”
The Commissioners discussed equipment maintenance program with Thuan Truong of Specialty
Underwriters LLC. Decision to discuss with Jim Sears.
An attempt to make a motion by Commissioner Myles to charge administration fee to Justice Center and
sell the county farm, however Commissioner Myles left without completion of motion.
No motion to adjourn.
Visitors present: Merl Riley and Harry Hall

RANDOLPH COUNTY COMMISSION MINUTES

January 30, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; Western District Commissioner, Rick Thornburg and Jim
Sears, County Clerk.
At 10:00 AM the Public Hearing on the 2004 Budget was convened with the following business taking
place:
Commissioner Myles made the motion to sell excess land at the county farm in order to generate enough
revenue to maintain the present number of employees in the county’s sheriff department. (the 2004 budget
presently on the table for approve- call for the sheriff’s department to lose two employees).
This motion died for lack of a “second” (Franklin stated “ this was not seconded because; to sell a portion
of the county farm would be illegal”.)
Commissioner Thornburg (after receiving a legal opinion from Paul Campo and Jim Caldwell) made the
motion to transfer funds from the Justice Center sales tax revenue in 2004 to General Revenue to cover the
legal expenses paid to Paul Campo in 2003. This transfer would allow the General Revenue budget in 2004
to support the sheriff’s department personnel to remain at the level of that in 2003 and would avoid having
to lay off two employees. Commissioner, Franklin seconded this motion.
Vote on this motion was: Franklin-yes; Thornburg-yes; Myles-yes.
With the changes made to the 2004 budget dictated by the above motion, Commissioner Franklin made the
motion to approve the 2004 Randolph County Budget. Commissioner Myles seconded this motion.
Vote on this motion was: Franklin-yes; Thornburg-yes; Myles-yes
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

January 30, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; Western District Commissioner, Rick Thornburg and Jim
Sears, County Clerk.
At 10:00 AM the Public Hearing on the 2004 Budget was convened with the following business taking
place:
Commissioner Myles made the motion to sell excess land at the county farm in order to generate enough
revenue to maintain the present number of employees in the county’s sheriff department. (the 2004 budget
presently on the table for approve- call for the sheriff’s department to lose two employees).
This motion died for lack of a “second” (Franklin stated “ this was not seconded because to sell a portion of
the county farm would be illegal.)
Commissioner Thornburg (after receiving a legal opinion from Paul Campo and Jim Caldwell) made the
motion to transfer funds from the Justice Center sales tax revenue in 2004 to General Revenue to cover the
legal expenses paid to Paul Campo in 2003. This transfer would allow the General Revenue budget in 2004
to support the sheriff’s department personnel to remain at the level of that in 2003 and would avoid having
to lay off two employees. Commissioner, Franklin seconded this motion.
Vote on this motion was: Franklin-yes; Thornburg-yes; Myles-yes.
With the changes made to the 2004 budget dictated by the above motion, Commissioner Franklin made the
motion to approve the 2004 Randolph County Budget. Commissioner Myles seconded this motion.
Vote on this motion was: Franklin-yes; Thornburg-yes; Myles-yes
Commission adjourned.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk

RANDOLPH COUNTY COMMISSION MINUTES

February 2, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; and Deputy Clerk, Dora May Craven.
10:08 AM—Presiding Commissioner Jim Myles opened the meeting in the Chambers.
Commissioner Franklin made a motion to approve the tentative agenda; Commissioner Myles seconded the
motion and the motion carried.
10:12 AM—Rick Thornburg, Western District Commissioner arrived.
Commissioner Franklin made a motion to approve the minutes of the January 26th, 27th and 30th minutes
with one change on minutes of January 30th. Commissioner Thornburg seconded the motion and the vote
was Franklin-yes, Thornburg-yes and Myles-yes.
Discussion was heard concerning a “tank car” given by the Commission to a citizen of Randolph County
in exchange for dirt for fill on bridge building projects.
10:35 AM—Orscheln Construction Update:
• Russ Freed, Orscheln Rep., Wade Horn, Construction Engineer and Roger Garmon, Project
Foreman were present to provide an update. Russ Freed said he had been in contact with John
Mann concerning the change order related to the City of Huntsville water line work and said
the”$l720. fee for dirt work is still up in the air” and he will try to get definite decision on this
matter.
• Wade Horn reported there were no bids for the caulking and he had solicited bids and he would
recommend Willy’s Painting & Decorating bid for $20,000 for the caulking. Commissioner
Thornburg made a motion to accept the recommendation for Willy’s Painting & Decorating to be
awarded the bid for caulking at the Justice Center for $20,000. Commissioner Franklin seconded
motion and the vote on the motion was Thornburg-yes, Franklin-yes and Myles-yes. Wade Horn
reported having received one bid on the sound system and waiting on another.
• Russ Freed showed a spreadsheet he is working on to show projected balances of the J.C. Project.
He is using Williams/Keepers l% sales tax scenario as a base and according to the January budget
it is right on target with a little balance.
Commissioner Franklin made a motion to approve for payment all submitted invoices except one from
Allstate Imaging, which had a discrepancy on the billing amount. Commissioner Thornburg seconded the
motion and the vote was Franklin-yes, Thornburg-yes and Myles-yes.
Presiding Commissioner Myles said that previous to the meeting Bill Dougherty, Road and Bridge
Supervisor, had reported transmission repair to a road grader at an approximate cost of $15,000.
Discussion was heard concerning County Policy on Employment Selection, Orientation and Dismissal.
The Commission had been made aware of new employment in the Sheriff’s Dept. and there was concern as
to whether County Policy on the salary paid and the job posting regulations were followed. A phone call
was made to Sheriff Ancell concerning this matter and he said “the Sheriff’s Dept. can hire and set salary
as long as within the State law”.
Commissioner Franklin requested this item be on the agenda for next week and that the State Auditor be
contacted concerning this issue to learn what the Commission’s position would be.
12:00 noon—Commissioner Thornburg made a motion to adjourn; Commissioner Myles seconded the
motion and motion carried.
12:02 PM—The Commission reconvened to discuss 3 items from County Clerk Jim Sear’s office.
Commissioner Myles made a motion to approve for payment 4 more submitted invoices; Commissioner
Thornburg seconded the motion and the vote was Myles-yes, Thornburg-yes and Franklin-yes.
Commissioner Franklin made a motion to waive $7.00 copy fee from Sheriff Ancell’s office;
Commissioner Thornburg seconded the motion and the vote was Franklin-yes, Thornburg-yes and Mylesyes.
Commissioner Thornburg made a motion to approve the appointment of Ross McKinstry as Randolph
County Health Officer; Commissioner Myles seconded the motion and the vote on the motion was
Thornburg-yes, Myles-yes and Franklin-yes.
12:10 PM—Commissioner Myles made a motion to adjourn; Commissioner Thornburg seconded the
motion and motion carried.
Checks 8651-8779 were signed for payment of approved invoices from the following funds: General
Revenue $137,826.31; PA Trng.$139.83; Assessment $7,356.46; Road & Bridge $58,567.17; Moberly Sp
Rd $387,858.02; Moberly Sp Levy $122,765.11; E911 $6,132.53; PA Grant $350.00. Total checks
$720,995.43
Visitors present: Merl Riley and Kyle Boyer representing League of Women Voters.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

February 9, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner and Deputy Clerk, Dora May Craven. Rick Thornburg,
Western District Commissioner was absent due to a leg injury.
10:08—Presiding Commissioner Myles opened the meeting in the Chambers. Commissioner Franklin
made a motion to approve the tentative agenda; Commissioner Myles seconded the motion and the motion
carried.
Dennis Brucks and Ron Perkins from MoDot came to present the standard agreement package between
the Mo Highways and Transportation Commission and Randolph County pertaining to the Route 63 four
lane expansion project from Moberly to Jacksonville. Six copies need to be signed. Bids are to be let in
June and contractors will probably begin in August or September and this will be probably a two-year
project. The Commissioners agreed to study the agreement package and this item will appear on the
February 17th agenda.
Randolph County citizen, Craig Poulin came with an inquiry concerning County Road #2680, which is
very short, has no inhabitants and is surrounded by land owned by his family and another individual who
wants to sell some land. His inquiry was if the Commission would sell this County Road. The response of
the Commission was “the Commission can’t sell County Roads”.
10:35 AM—Russ Freed, Orscheln was present for a J.C. construction update. (Also present were Wade
Horn, Construction Engineer and Roger Garmon, Project Foreman).
The following were discussed:
• Video arraignment possibilities if prisoners from other counties such as Boone County are housed
at the R.C. Justice Center. Russ Freed said he will get in touch with Comtech and see what is
necessary for transmission from this end, as Boone County currently has availability of video
arraignment.
• Steel that has been delivered is not in danger of weather as it has been primed.
• Pre-cast cell delivery has been re-scheduled for February 23rd.
• Russ will have spreadsheet ready to discuss on Tuesday, February 17th agenda.
Ann Weckenborg, representative from SBWE, presented a sample board of interior colors, tiles, wood
stains and carpet samples being recommended for the Justice Center.
Mohawk carpet sample comes with a 15-year warranty. Ceramic tiles were discussed and Russ Freed
pointed out that the ceramic tile has been taken out of the plans for the restrooms. VCT (vinyl composition
tile) was discussed as an alternative, though much less expensive, would not have the durability and life.
Commissioner Myles made a motion to approve all colors and materials as presented except the ceramic
tile in the restroom, but go with the ceramic tile if the budget would allow. Commissioner Franklin
seconded the motion and the motion carried.
11:25 AM—Recessed for 15 minutes.
11:45 AM—Commission reconvened. The following were present from the Macon office of MoDot:
Ron Watts, Mike Herleth and Mike Brimmer Ron Watts discussed the Bridge Rehabilitation Fund (BRO)
and the funds available to Randolph County. BRO projects are 80/20 matches with the State paying 80%
and the County 20%. Randolph County receives $59,000 per year from this fund. Randolph County has 7
or 8 bridges that are eligible for the Rehab. Project, but the R.R. owns the bridges. Ron Watts said he
would get a list of eligible bridges and a bridge map with numbers. Randolph County had bridge
inspection last year and the eligible bridges came from this inspection.
Mike Brimmer reported on the intersection of Hwy. P& B and Hwy 63 near Clark. All has been done to
engineer the project at the present time.
Ron Watts indicated the County Road Miles report will be available soon and this determines the State
funds to be received by Randolph County.
12:00 Noon—The Commissioners discussed the County Personnel Policies related to the Sheriff’s recent
approval of salary beyond the County Policy. The posting of vacancies and sick leave policies were also
discussed. The Commission decided these issues would be placed on the Agenda for February 17th.
12:15 PM—Recessed for lunch
1:45 PM—The Commission reconvened. Commissioner Thornburg came in following his visit to the
Doctor. Discussion was held concerning purchasing irregularities at the Sheriff’s Dept. The invoice
relating to this issue is being held and this item will be included on the agenda for February 17th.
County Clerk Jim Sears had the following items for the Commission:
• The Commission approved Paul Campo’s legal fees being paid from the General Conditions Fund
rather than the General Fund.
• Tank Car bids were awarded as follows: #10 and #16 to Joe Wilkerson; #8 and #14 to John
Ranch; #9, #13, #15 and #20 to Rick Ward; #3 to Howard County; and #5, #11, #17 and #19 to
Monroe County.
• The Commissioners were told about the optical scan equipment for elections that will soon be
time to bid.
Commissioner Franklin made a motion to approve the February 2nd minutes; Commissioner Myles
seconded the motion and the vote on the motion was Franklin-yes, Myles-yes and Thornburg-yes.
Discussion was heard concerning repair of back wall of Huntsville Courtroom where it was water
damaged. It was decided to have Bill Dougherty, R&B Supervisor, to look at the wall and ceiling where
replacement tiles are needed. Commissioners thought best solution to wall problem would be scrape or
sand, use Kilz, and then paint.
John Mann presented Letters of Agreement for five bridge contracts which include projects on County
roads #1250-2 bridges; #2070-2 tank cars on curves; #2160; #2415 and #2635-R.R. bridge which is
currently being built. Commission signatures on this agreement states that all other letters and agreements
are terminated except for current unfinished bridges.
12:25 PM—Commissioner Myles made a motion to adjourn; Commissioner Thornburg seconded the
motion and the motion carried.
Checks 8998-9049 were signed for payment of approved invoices from the following funds: General
Revenue $32,287.40; PA Trng.$115.00; LE Trng. $420.00; Assessment $1,102.32; Road & Bridge
$37,814.09; Sheriff-$239.00; LEPC $96.61; E911 $292.64. Total checks $72,367.46.
Visitors present: Merl Riley, Harry Hall and Kyle Boyer representing the League of Women Voters
RANDOLPH COUNTY COMMISSION MINUTES February 10, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; and Deputy Clerk, Dora May Craven. Rick Thornburg,
Western District Commissioner was absent due to a leg injury.
10:09 AM—Presiding Commissioner Jim Myles opened the meeting in the Chambers.
Commissioner Myles made a motion to approve the tentative agenda; Commissioner Franklin seconded the
motion and the motion carried.
A Legislative Alert was received from NACO requesting the Commission to contact their legislators
concerning items such as; 2 lane bridges, rural area bridges, and local technical assistance programs.
10:25 AM—The Commission reviewed a letter and proposed legislation sent out by 22nd District
Representative, Therese Sander concerning the repeal of “emergency” law of 26th of February, 1885. The
Commissioners agreed to go on record as opposing the legislation proposed by Rep. Sander. A letter will
be drafted and signed by the
Commission and sent to 22nd District Representative; this will be on next week’s agenda.
10:50 AM—Recessed for 10 minutes
11:00 AM—Commission reconvened to meet with John Poindexter, Excavating Co in Martinsburg,
concerning County taking over maintenance of road #2901 in sub-division near Higbee. Sub-division
consists of 11 lots, 3 homes have been built and one more planned. Two-year maintenance period will
expire in July. Commission asked Bill Dougherty, R&B Supervisor, to check the roads and he
recommended the following be done before the county take over maintenance: 1) drive-ways of homes
have culverts in place and other lots should have culverts for future development, 2) ditches cleaned out,
and 3) roads graded and 1” surface rocked. Commission told John Poindexter the sub-division roads would
be looked at in July 2004, and if approved, the County would take over maintenance.
Bill Dougherty reported to the Commission about private road #1624 near Cairo and the 2-year
maintenance period will expire in October 2004; and he will check on the conditions of this road.
While Bill Dougherty was present they discussed taking bids on a tractor & boom mower, which will be
needed soon.
11:30 AM—Tammy Wilcoxson, Huntsville Post Mistress, visited with the Commission concerning
assignment of Suite #’s to each office in the Courthouse; the postal machines read numbers, but not names
and this change would save time and money for the Post Office. Joan Joseph, 911 Officer was present, and
said these changes would affect the 911 addresses also. Tammy said these changes would all probably take
a year to be in place. Commission Myles said he would speak to all the offices in the Courthouse so
everyone would be aware of this change.
Commissioner Franklin said he thought the Justice Center offices and addresses should be considered
while in the process of assigning numbers.
11:45 AM—Commissioner Myles made a motion to adjourn; Commissioner Franklin seconded the
motion and motion carried.
Visitors present: Merl Riley, Harry Hall and Kyle Boyer representing the League of Women voters.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

February 17, 2004
The Honorable Commission convened with the following present: Jim Myles,
Presiding Commissioner, Rick Thornburg, Western District Commissioner and Deputy
Clerk, Dora May Craven. Jack Franklin, Eastern District Commissioner called in and
would be a few minutes late.
10:13 AM—Presiding Commissioner Myles opened the meeting in the Chambers.
Commissioner Franklin made a motion to approve the tentative agenda; Commissioner
Myles seconded the motion and the vote was Franklin-yes, Myles-yes and Thornburgyes.
Commissioner Thornburg made a motion to amend the County Personnel Policy
and come to an agreement with the Sheriff’s Department; Commissioner Myles seconded
the motion and the vote was Thornburg-yes, Myles-yes and Franklin-yes.
Discussion was heard concerning an invoice to Allstate Imaging, Inc. concerning
printer cartridges purchased by the Sheriff’s Dept. from an out of state company at a cost
to the county of 2-1/2 times more cost than if purchased locally and a gift certificate and
camera was given to county employee from the company. Sheriff Ancell was present and
said the cartridges are in use and the only gift item was a cardboard type camera. He
suggested the County consider having a purchasing agent. Commissioner Thornburg
made a motion not to pay the invoice for the cartridges; Commissioner Franklin seconded
the motion and the vote on the motion was Thornburg-yes, Franklin-yes and Myles-no.
Commissioner Myles said “it may be that the Sheriff’s Department paid too much, we
want to be sure we get the best value for every dollar we spend- we have the product and
the vendor is not to blame.”
10:40 AM—Russ Freed and Susan Arment, Orscheln Representatives, were present for
a J.C. construction update. (Also present were Wade Horn and Roger Garmon of PC&E).
The following were discussed:
• Pre-cast cells—crane will come on Friday, February 20th, prep work will begin on
Monday 23rd and cells should arrive on Wednesday, 25th. Masons will be
working this week as temperature forecast looks good.
• Three payment requisitions were presented for signatures: Req. #5 for SBWE for
Architect in amounts $1,130.00 and $4,042.00; Req. #6 for Work Pkg. 29,
Richard A. Howerton, Inc, amount of $10,05l.20; Work Pkg. 28, Cunningham
Plumbing, amount of $13,722.39; Work Pkg. 2, Rinker Materials, amount of
$224,166.90; Construction Mgmt., PC&E, amount of
$23,692.02; and Req. #7 for Work Pkg. 10 for Dean Hathman Masonry Co.,
amount of $34,870.09; Construction Mgmt., PC&E, amount of $1,549.78.
• Video arraignment concerns: Russ had contacted Boone County Commissioner
Elkin concerning video requirements and Russ will be checking on fiber optic
cable availability and the need for State approval.
• Russ Freed presented a Randolph County Justice Center Income/Cost spreadsheet,
based on Williams Keepers Financial Study, which he reviewed with the
Commission. Russ Freed commented that even though the sales tax is a variable
there is no question that the project is on track.
• Russ Freed was requested by the Commission to check on J.C. office
identification (signs) by Postal Department.
Wade Horn presented 13 change orders: 7 orders are credits, 4 are increases and 2 were
approved earlier, but paperwork was lost and needs to be signed. Commissioner Myles
made a motion to approve all change orders; Commissioner Franklin seconded the
motion and the vote was Myles-yes, Franklin-yes and Thornburg-yes. Copies of change
orders are on file.
Jim Harlan, Assistant Program Director, Geographic Resources Center at UMC, was
present to discuss the Prototype Development of GIS(Geographic Information systems)
for Rural Missouri Counties. (County Assessor, Richard Tregnago and 911 Director, Joan
Joseph were also present.) Three counties have been selected for this project and they are:
Audrain, Hickory and Randolph. Harlan discussed the goals, benefits, who should be
involved and the county information needed. Information will be needed very soon, as
this project is to be done by the end of the summer of 2004.
Commissioner Thornburg made a motion to disband the Justice Center Financial
Advisory Committee; Commissioner Myles seconded the motion and the motion carried.
12:30 PM—Presiding Commissioner Myles asked to be excused due to having to catch
a plane flight. Terrence Mack with Commerce Bank was present to discuss setting up
VISA cards for the county. (County Clerk Jim Sears was present for the discussion.)
Discussion items included: individual card limits, internal process for control, detailed
billing which allows more control, on-line tools for shutting down a card and the
County’s freedom to set billing cycle. This issue will be placed on the agenda for next
week. The County Clerk’s office will help decide on the limits.
1:10 PM—Commissioner Franklin made a motion to approve payment of submitted
invoices; Commissioner Thornburg seconded the motion and motion carried.
Commissioner Thornburg made a motion to approve the February 9th and 10th minutes;
Commissioner Franklin seconded the motion and motion carried.
Commissioner Thornburg made a motion to approve the letter in opposition to the
proposed legislation concerning the repeal of “emergency” law of 26th of February, 1885.
The letter being sent to 22nd District Representative Therese Sander included reasons the
Commission was in opposition. Commissioner Franklin seconded the motion and motion
carried. (Note: Commissioner Myles had signed the letter before being excused).
Copy of the letter is on file.
1:30 PM— Commissioner Franklin made a motion to adjourn; Commissioner
Thornburg seconded the motion.
Checks 9050-9082 were signed for payment of approved invoices from the following
funds: General Revenue $5,640.15; Assessment $170.50; Road & Bridge
$42,981.65;User $661.84; Sheriff-$332.87; E911 $355.32. Total checks $50,142.33.
Visitors present: Harry Hall, Merl Riley, John Milnes and Kyle Boyer, representing the
League of Women Voters. News Media was present.
RANDOLPH COUNTY COMMISSION MINUTES February 23, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:10 AM—Presiding Commissioner Myles opened the meeting in the Chambers.
Bill Dougherty, Road & Bridge Supervisor, reported having a lot of R.R. bridge lumber on hand and he
would recommend putting it out for bids. Dougherty provided pictures showing how he had separated and
indicated Lot #’s. Commissioner Thornburg made a motion to accept Bill Dougherty’s recommendation
and take bids on the R.R. Bridge lumber; Commissioner Myles seconded the motion and the motion
carried.
Bill Dougherty also reported that Mark Warren, a County Employee, had dirt available to be used for a
County Bridge fill. Commissioner Myles made a motion to use the dirt available from Mark Warren and
for the dirt to be taken in a manor to leave a pond and to leave the access drive in a satisfactory condition.
Commissioner Thornburg seconded the motion and the vote was Myles-yes; Thornburg-yes and Franklinyes.
Commissioner Franklin made a motion to approve the tentative agenda; Commissioner Myles seconded
the motion and the motion carried.
Correspondence-- Presiding Commissioner Myles provided copies of letters from Therese Sander, 22nd
District Representative, concerning HB1010 and reductions to the Health Dept.; she reported there is
activity on this issue, but no results. A letter was also received concerning HB1260 on the Randolph
County Courthouse issue; this bill has formally been withdrawn.
Presiding Commissioner Myles provided copies of a letter from Claire C. McCaskill, Missouri State
Auditor, concerning the implementation of recommendations contained in Audit Report No. 2003-79, titled
Randolph County Justice Center, and issued on August 6, 2003. Commissioner Franklin suggested this
letter be faxed to Attorney Paul Campo and add this item to the agenda for next week.
10:35 AM—Russ Freed and Susan Arment, Orscheln Representatives, were present to provide an update
on construction at the Justice Center. (Wade Horn and Roger Garmon of PC&E were also present.) Russ
Freed reported the pre-cast cells are to begin being delivered today, but are a little behind due to the need
for Hwy permits. A press conference was scheduled for Tuesday, February 24 at the J.C. site.
Wade Horn presented a Change Order from Work Pkg. #29; adding $6,000 for electrical wiring for
security locks. Commission Myles made a motion to approve change order for Work Pkg. # 29.
Commission Thornburg- seconded the motion. Vote on this motion was: Franklin-yes; Thornburg-yes;
Myles –yes.
Russ Freed reported that Commerce Bank would like to have direct deposits for contractors and this is in
the process.
Russ Freed presented the following requisition:
• Req. #8 for Ameren UE, $A105.58; Apollo Porta Potties, $110.00; Chariton Valley Telephone,
$127.94; Engr. Surveys & Services, $52.00; City of Huntsville, $25.59; Septagon Construction,
$118.54; and Stinson Morrison Hecker, $387.35.
Commissioner Thornburg made a motion to approve Req. # 8 to be paid from the General Conditions
fund; Commissioner Franklin seconded the motion and the vote on the motion was Thornburg-yes;
Franklin-yes and Myles-yes.
Commissioner Myles made a motion to approve payment of submitted invoices; Commissioner
Thornburg seconded the motion and the vote was Myles-yes; Thornburg-yes and Franklin-yes.
Commissioner Thornburg made a motion to approve the February 17th minutes with corrections;
Commissioner Myles seconded the motion and the vote on the motion was Thornburg-yes, Myles-yes and
Franklin-yes.
The GIS (Geographic Information Systems) for Missouri rural counties was discussed with concerns as
to who needs to be involved in the project. Joan Joseph, 911 Supervisor, and Richard Tregnago, County
Assessor, are willing to be involved in the project
Sheila Miller was present with a concern about not having received a timely response from Prosecuting
Attorney Mike Fusselman on the approval of Software for the County Collector’s Office. Presiding
Commissioner Myles said he would contact the P.A. concerning this matter.
11:50—Recessed for 10 minutes.
12:00 PM—Commission reconvened. Jim Sears, County Clerk, presented a change on the accrual rate
of sick pay. The following statement to be added to the current policy on page 33 of the County Policy
Manual: *Employees using sick days will have the used number of hours deducted from their accrued total
and will not accrue the number of sick hours taken for that month. It was decided this item would be
presented to the P.A for an opinion and then a letter be sent to the Sheriff’s office for agreement and
signing.
12:15 PM—Commissioner Myles made a motion to adjourn; Commissioner Thornburg seconded the
motion and the motion carried
Visitors present: Merl Riley, Kyle Boyer, representing the League of Women Voters and the news media.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk

RANDOLPH COUNTY COMMISSION MINUTES

February 24, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Rick Thornburg, Western District Commissioner; Jack Franklin, Eastern District Commissioner and
Deputy Clerk, Dora May Craven.
10:10 AM—Presiding Commissioner Myles opened the meeting in the Chambers.
Commissioner Thornburg made a motion to approve the tentative agenda; Commissioner Franklin
seconded the motion and the motion carried.
Old Business—Commissioner Myles made a motion to approve for payment two invoices;
Commissioner Franklin seconded the motion and the motion carried.
Speed limit signs on County roads were discussed and it was decided to place this on next week’s
agenda.
Commissioner Franklin reported having received a complaint from a county citizen concerning a
Sheriff’s Dept. employee using a county vehicle to transport children to and from school. The Commission
agreed to invite Sheriff Ancell to be on next week’s agenda to discuss County vehicle use.
Commissioner Myles had a citizen voice concern about the condition of the flag being flown at the
County Jail and the absence of the flag at the Huntsville Courthouse. It was noted that the Courthouse flag
came down during an ice storm and the broken cord needed to be replaced and would need a boom truck.
The flagpole at the old Jail was discussed and since it is relatively new and a large one, it would be
suggested to be moved to the Justice Center site.
Commissioner Thornburg reported having talked with Bill Dougherty concerning work to be done on the
Courtroom wall at the Huntsville Courthouse.
Commissioner Myles requested that any comments to politicize be avoided during Orscheln
Representative, Russ Freed’s weekly construction update.
Discussion was continued on the GIS proposal as presented by Jim Harlan last week
Commissioner Thornburg had contacted a person from Boonville Public Works concerning their GIS
system and Commissioner Thornburg has concerns and feels more information is needed before making
decisions. Joan Joseph, 911 Coordinator, voiced concern of many unknowns, but feels this program will be
compulsory in the future and that the Commission should take advantage of the University offer.
Commissioner Thornburg voiced concern as to what it will cost Randolph County and he agreed to contact
the MAC office. It was agreed to call Jim Harlan, Assistant Program Director, Geographic Resources
Center at UMC, back and include this issue on next week’s agenda.
11:00 AM—County Clerk Jim Sears presented a bid from Henry M. Adkins & Son, Inc. of Clinton, MO,
for Accuvote Optical Scan Ballot Tabulation System. Kathy McCoy was present from the Henry M. Adkins
Co and the bid was in the amount of $97,680.00 for 16 machines; l each for 14 precincts, l for absentees
and 1 for back-up. The county will receive approx. $45,000 from the federal government for our “punch
card buyout” payment. The balance of funding hopefully will come as promised from additional federal
funding through the Help America Vote Act. The equipment will be on a lease type basis for the April
election. The contract includes a guarantee for the first 2 elections and after that it will be necessary to
have a maintenance agreement.
11:15 AM—Commissioner Myles made a motion to adjourn; Commissioner Thornburg seconded the
motion and the motion carried. The Commissioners would be attending a press conference at the J.C site at
11:30 AM.
Checks 9089-9157 were signed for payment of approved invoices from the following funds: General
Revenue $39,415.30; LE Trng. $450.00; Assessment $562.61; Road & Bridge $2,104.47; Sheriff-$20.45;
E911 $5,250.80. Total amount of checks $47,806.63.
Visitors attending were: Harry Hall, Merl Riley, Kyle Boyer representing the League of Women Voters
and Bob Bauer.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

March 1, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:15 AM—Presiding Commissioner Myles opened the meeting in the Chambers. Commissioner Myles
made a motion to approve the tentative agenda; Commissioner Franklin seconded the motion and the vote
on the motion was Myles-yes, Franklin-yes and Thornburg-yes.
Reading and discussion of correspondence: A letter of support to approve applying for Housing
Preservation Grant was signed and returned to NECAC.
A letter of approval was signed for Valentine Insurance Agency concerning R.R. Protective Liability
Policy for construction of Randolph County Bridge #377040 on County Road 2635 and with an invoice in
the amount of $5,043.
10:30 AM—Russ Freed and Susan Arment, Orscheln Representatives, were present to provide an update
on construction at the Justice Center. Roger Garmon, Construction foreman from PC&E was also present.
Russ Freed reported the following:
• Pre-cast cells were set last week.
• Masons, plumbers and electricians are now working.
• PC&E would like to thank the City of Huntsville for willing assistance in providing parking space
and other assistance with setting of pre-cast cells.
(Note: Commission will send letter of appreciation to the City of Huntsville)
• Huntsville Post Office had been contacted concerning the 911 addresses at the Justice Center;
outside address should be posted at the front and interior offices to be designated by suite #’s at
each door.
• An updated financial sheet was presented and will be presented monthly. A copy of financial
sheet will be filed in the County Clerk’s office. Freed said, “currently the finances appear to be a
little above schedule”.
• Flagpoles are in the J.C. contract; Russ Freed said he would check on the flagpole currently at the
old Jail and whether it might be moved to J.C.
• Discussion was heard concerning where public information should be available; it was agreed
that anyone seeking information and data provided to the county by Orscheln personnel should go
through the County Clerk’s office.
Bill Dougherty reported that his employee working on repairs to the Courtroom wall has been detained
by Court being held there, but will complete as soon as possible.
Commissioner Thornburg made a motion to approve payment of submitted invoices; Commissioner
Myles seconded the motion and the vote on the motion was Thornburg-yes, Myles-yes and Franklin-yes.
Commissioner Myles made a motion to retroactively approve change order on Work Sheet #29 as noted
on the February 23rd minutes; Commissioner Thornburg seconded the motion and the vote on the motion
was Myles-yes, Thornburg-yes and Franklin-yes.
Commissioner Franklin made a motion to approve as changed the minutes from February 23rd and 24th;
Commissioner Thornburg seconded the motion and the vote was Franklin-yes, Thornburg-yes and Mylesyes.
GIS project was discussed concerning contacts with Cole County, Audrain County and Tom Sanders
with City of Moberly.
11:25 AM—Recessed
11:30 AM—Commission reconvened to consider revisions to the Personnel Manual in regard to Sick
Leave. Presiding Commissioner Myles reported that Prosecuting Attorney Fusselman recommended
sending a letter to all elected County Officials asking them to examine the proposed changes to the manual;
Commissioners agreed to send such letter.
Discussion was heard concerning bidding and purchase of new boom mower and tailgate spreader for
Road and Bridge Department. It was agreed to have specs ready for next Monday and ask Bill Dougherty,
R&B Supervisor, to check the specs. Commissioner Thornburg suggested that bids be taken on mower and
tractor together and also to bid them separate.
11:45 AM—Reply to State Auditor addressing implementation of recommendations from Justice Center
Audit was discussed. Commissioner Thornburg agreed to contact Attorney Paul Campo. Commissioner
Franklin made a motion to table this issue until an answer was received from Attorney Campo;
Commissioner Thornburg seconded the motion and the vote was Franklin-yes, Thornburg-yes and Mylesyes.
Cathy McCoy from Henry M. Adkins and Son, Inc, and County Clerk Sears were present for approval or
rejection of bid for election equipment. Commissioner Thornburg made a motion to approve bid from
Henry M. Adkins and Son, Inc for Accuvote Optical Scan Ballot Tabulation System; Commissioner Myles
seconded the motion and the vote was Thornburg-yes, Myles-yes and Franklin-yes. County Clerk Sears
said the equipment should be here for the April Election and that next year the County will have to consider
handicapped scan screen.
11:55 AM—Commissioner Myles made a motion to adjourn; Commissioner Thornburg seconded the
motion and motion carried.
Note: Commissioner Franklin reported having attended FEMA meeting in Moberly on February 27th.
Visitors present: Harry Hall, Kyle Boyer representing League of Women Voters, Merl Riley and news
media.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
Clerk_______________________________

Approved

RANDOLPH COUNTY COMMISSION MINUTES

March 2, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Jack Franklin, Eastern District Commissioner, Rick Thornburg, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:07 AM—Presiding Commissioner Myles opened the meeting in the Chambers.
Commissioner Franklin made a motion to approve the tentative agenda with the removal of the 11:30
discussion item; Commissioner Myles seconded the motion and the vote was Franklin-yes, Myles-yes and
Thornburg-yes. (Note: item removed due to report having been brought to Commission on yesterday’s
agenda)
Discussion was heard concerning dissatisfaction of payment of Juvenile Office bills sent to Howard
County. The Commission and County Clerk Jim Sears agreed to invite Tina Houston from the R.C.
Juvenile Office to meet with the Commission and discuss this issue.
Old Business—Commissioners agreed to place MoDot on the agenda for next week.
A letter was received from Sheriff’s office concerning a book bill from InfoMatika that County
employee did not authorize. Commission agreed to send a letter to InfoMatika stating the County
employee did not authorize the purchase and payment would not be made.
Sheila Miller, County Collector, was present with a positive response from P.A. Fusselman concerning
software contract with Equitech. Commissioner Myles made a motion to approve the contract with
Equitech for software for the Collector’s Office; Commissioner Thornburg seconded the motion and the
motion carried.
Commissioner Myles made a motion to approve payment of submitted invoices; Commissioner
Thornburg seconded the motion and the vote was Myles-yes, Thornburg-yes and Franklin-yes.
An invoice from the Sheriff’s Department for gloves was discussed. Commissioner Myles reported
having spoken to Deputy Mark Nichols about this invoice; Mark said, “ he thought Lisa at the Jail had
made the purchase, but the gloves had been returned”. Commission agreed to have Deputy Nichols contact
the County Clerk’s office to request no payment on this invoice.
Commissioner Myles presented a draft of letter to be sent to all R.C. elected officials concerning
calculation of sick days for purposes of clarification. The Commission was in agreement.
Discussion and decision on speed limit signs—Commissioners Thornburg and Franklin indicated there
are many problems with putting up speed limit signs, i.e. cost, everyone will want them, etc.
Commissioner Myles suggested the signs should be considered on a case-by-case basis with guidelines set
to determine the need, such as counters placed on roads to determine amount of traffic, etc. Condition of
County bridges was discussed and it was agreed there aren’t any dangerous bridges except some R.R.
bridges; one of which is currently being built.
Bill Dougherty, Road and Bridge Supervisor, also voiced concerns on additional speed limit signs being
placed. His concerns were: problem to mow around, no one to enforce, and stealing is a problem.
Commissioner Thornburg suggested that the 8 Mile Road District be involved in making decisions about
speed limit signs. It was agreed to invite a representative from the 8 Mile Road District to be on agenda
next week.
Bill Dougherty presented an agreement for Commission signatures in regard to obtaining dirt (no charge)
from Darwin Woods to be used for bridge fill. The agreement for area on Co. Road 1234 that Randolph
County will leave dirt removal area seeded and on Co. Road 2660 will leave a place to pile brush.
Discussion was held on specs for tractor and boom mower and decision was to take local bids and then
compare with State Bids.
Presiding Commissioner Myles presented a draft of letter to be sent to Sheriff Ancell concerning use of
Sheriff’s Dept. automobiles; to allow Sheriff Ancell to be aware of complaint and to take care of the
problem. Commission agreed to send the letter.
11:20 AM—Recessed until 1:30 PM
1:30 PM—Commission reconvened with the following present: Presiding Commissioner Myles;
Commissioner Thornburg; Assessor Richard Tregnago; 911 Supervisor, Joan Joseph and Jim Harlan from
UMC with the GIS proposal. Tom Sanders from the City of Moberly came in later. Commissioner Franklin
was absent due to another commitment. Discussion included the following:
• Cost to the County?—Jim Harlan said primary cost would be for hardware (computer/printerdispatch/
plotter) and personnel to do input. Discussed costs other Counties have incurred.
• Would be a cost savings for the County from the Assessor’s use of Mylars, which
have to be replaced due to friction in use. GIS vs. Mylars is about half.
• Aerials can be updated by use of GPS.
• Sewer and water lines may be included in system.
• Fire hydrants and volume of flow could be included
• Roads & bridges will be in the system, but the County will want to prioritize conditions. Will
include maps, county photography, parcel maps, and 911 roads.
• Harlan will be creating a database and the grant applications will be done by UMC/GIS.
• Direct and indirect benefits to taxpayers: saves tax dollars, taxpayers can get information from
home, great use for realtors, savings for personnel of County in answering questions, etc.
• Who will be involved? Probably the following will be included: Assessor, Treasurer, Collector,
Clerk, Recorder and 911 Supervisor. Jim Harlan said, “the most important ‘cog’ of GIS is the
people involved”.
• Looked at map in Clerk’s Office and program in Assessor’s Office. Discussed program to be
used, ArcView, from ESRI (Environmental Systems Research Institute)
Commissioners Myles and Thornburg are in consensus that they want to be involved in the pilot GIS
project. Commissioner Thornburg will contact Commissioner Franklin and if he is in agreement will touch
base with Commissioner Myles and Jim Harlan.
Sick Leave Issue—Collector Miller, Assessor Tregnago, Treasurer Brown and Recorder Price were
present with concerns about the proposed sick leave policy and requested this issue be revisited.
4:20 PM—Commissioner Myles made a motion to adjourn; Commissioner Thornburg seconded the
motion and motion carried.
Checks 9251-9297 were signed for payment of approved invoices from the following funds: General
Revenue $13,405.93; PA Trng. $40.12; LE Trng. $235.00: Assessment $285.16; Road & Bridge
$32,781.46; Sheriff-$119.99; Sheriff donation $24.72. Total amount of checks $46,892.38.
Visitors Present: Harry Hall, Merl Riley, Bob Bauer and Leo Howard.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

March 8, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Rick Thornburg, Western District Commissioner and Deputy Clerk, Dora May Craven. Jack Franklin,
Eastern District Commissioner was absent due to an emergency dental appointment.
10:12 AM—Presiding Commissioner Myles opened the meeting in the Chambers.
Commissioner Myles made a motion to approve the tentative agenda; Commissioner Thornburg seconded
the motion and the motion carried.
Commissioner Myles made a motion to approve for payment the submitted invoices, with the exception
of one to Tech Medical, Inc for gloves; Commissioner Thornburg seconded the motion and motion carried.
Commissioner Myles made a motion to approve the March 1st and 2nd minutes as written; Commissioner
Thornburg seconded the motion and motion carried.
Presiding Commissioner Myles reported the back wall of the Huntsville Courtroom has been repaired
and the work was very well done, “Thanks” to employees of the R&B Dept. (was suggested that a letter of
appreciation be sent to R&B employees). Commissioner Myles reported having contacted the State office
concerning tractor & boom mowers and learned the State doesn’t have bids on tractors and mowers.
10:50 AM—Recessed
11:00 AM—Reconvened with all Commissioners present (Commissioner Franklin arrived at 10:55 AM).
The Tech Medical invoice was discussed. Commissioner Thornburg made a motion to approve payment of
invoice for gloves for Sheriff’s Dept., as the merchandise could not be returned; Commissioner Franklin
seconded the motion and the vote on the motion was Thornburg-yes, Franklin-yes and Myles-yes.
Personnel Manual “clarification” of sick leave policy was discussed. Commissioner Myles made a
motion to add to the policy manual the following statement: Employees using sick days will have the used
number of hours deducted from their accrued total and will not accrue the number of sick hours taken for
that month; Commissioner Thornburg seconded the motion and the vote on the motion was Myles-yes,
Thornburg-yes and Franklin-yes. Commissioner Franklin suggested sending a letter to the Sheriff’s Dept.
concerning this item of clarification and that the Commission expects all county departments to follow the
Policy Manual.
The 11:30 AM agenda item, reply to letter from State Auditor, was tabled to receive a response from
Attorney, Paul Campo.
Bidding and purchasing specs for boom mower/tractor was discussed. Commissioner Myles said he
would deliver the discussed specs to Bill Dougherty at lunch and maybe he would get them back during
afternoon session.
11:30 AM—Recessed
1:35 PM—Reconvened
The MoDot agreement papers for the 63 four-lane expansion project from Moberly to Jacksonville were
considered for signing. Several questions and unknowns were discussed and it was decided to request a
representative from the MoDot office come and place this item on the agenda for next week.
Bill Dougherty, R&B Supervisor, presented pictures of tractor/boom mower for bidding purposes.
2:00 PM—Commission met with Jerry Jeffries, Ted Sander and Larry White of the 8-mile Road District
and Bill Dougherty concerning speed limit policy. Gail Davidson, county citizen, was also present. Gail
Davidson reported Callaway County has recently set 35 mph speed limit for all gravel roads in Calloway
County. This information was publicized in the papers and on TV.
The 8-mile Road District representatives, Bill Dougherty and the Commission agreed that 35 mph speed
limit unless otherwise posted could be publicized and would become the set speed limit for all gravel roads
in Randolph County. The decision to draft a legal document and secure advise from Burk, MoDot;
Burkamper; Road Dist. Attorney from Brookfield and P.A. Fusselman. The 8-mile Road District
representatives would sign off on this too.
The Commission received a letter from Sheriff Ancell concerning use of county vehicles for personal
use. Commissioner Franklin voiced concern about county insurance and the liability of the County. A
phone conference was held with John Cochran of Valentine Insurance concerning this issue. John Cochran
said, “the County insurance follows the vehicle”. The Commission has concerns that the Sheriff’s Dept. has
no written policy and the Commission agreed to get in touch with Attorney Paul Campo before the next
meeting.
2:50 PM—Commissioner Myles made a motion to adjourn; Commissioner Thornburg seconded the
motion and the motion carried.
Checks 9341-9370 were signed for payment of approved invoices from the following funds: General
Revenue $7,505.50; Assessment $575.86; Road & Bridge $4,672.22; User $2,436.06; Election Service
$75.00; E911 $164.80. Total amount of checks $15,429.44.
The Tuesday, March 9 agenda items were marked off the list due to Commissioner Myles being out of
town and there being no other necessary old business.
Visitors present: Merl Riley, Harry Hall and Kyle Boyer representing the League of Women Voters.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

March 15, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Rick Thornburg, Western District Commissioner; Jack Franklin, Eastern District Commissioner and
Deputy Clerk, Dora May Craven.
10:18 AM—Presiding Commissioner Myles opened the meeting in the Chambers. Commissioner
Thornburg made a motion to approve the tentative agenda; Commissioner Myles seconded the motion and
the vote was Thornburg-yes, Myles-yes and Franklin-yes.
Bill Dougherty, R&B Supervisor, presented pictures of a road entry in the Northeast part of the county
that a Citizen wants reopened (road was closed 5-10 years ago).
Five applications were received for the Wiley Ferguson Scholarship.
10:35 AM—Orscheln Representatives; Russ Freed and Susan Arment were present to provide a
construction update. Wade Horn and Roger Garmon from PC&E were also present. Russ Freed presented
the following information:
• Pre-cast cells are being readied for utilities
• Masons have completed the structural block walls and are working on cast stone.
• Septagon is working on the interior of the jail area
• Video arraignment w/Boone County: Chariton Valley verified the fiber-optic cable will be
satisfactory for video arraignment. Bob Perry with Boone County would like a separate private
room with video capability in the future. Russ said it will be possible to use an existing room,
• Steel roofing will be coming in soon and will be stored at the Orscheln Bldg. in Moberly—
insurance company will be notified.
• Russ Freed had pictures of the completed J.C. showing recommended white blocks that will be
used in place of the decorative columns which were eliminated earlier to save about $94,300. The
cost of the white blocks will add approximately $5,800.
• The original Rinker Materials contract had one page which had not been signed and is being
submitted for signatures today.
• Pay /Requisitions were submitted for work completed in February from various contractors.
Commissioner Thornburg made a motion to approve a Change Order to add white blocks at a cost of
$5800. to replace the decorative columns; Commissioner Myles seconded the motion and the vote was;
Thornburg-yes, Myles-yes and Franklin-yes.
Commissioner Myles made a motion to approve the following Requisitions: (# 9) $260. and $3,182. to
SBWE Architect; (#10) Work Pkg. 17—Butterfield Millworks, L.C., $42,366.96; Work Pkg. 11—The
Bratton Corp., $3,920.40; Work Pkg. 28—Cunningham Plumbing, $28,521; Work Pkg. 10—Dean
Hathman Masonry Co., $46,493.46; Work Pkg. 2—Rinker Materials Prestress Div. $59,382.43; Work Pkg.
27—Ozark Fire Protection, $17,216.50; Work Pkg. 12—Septagon Const. Co; $4,860. and PC&E
Construction Mgt., $25,522.29. Commissioner Franklin seconded the motion and the vote was Myles-yes,
Franklin-yes and Thornburg-yes.
Wade Horn reported he has 2 bids for the sound system; Instrumental Influence out of Sedalia is being
considered as the bid is within budget.
Motorized blinds for the windows on 29 foot wall were discussed and earlier there were 2 bids at
approximate cost of $12,000. Wade Horn will check to see if bid price is still the same.
SBWE is working on drawings for courtroom furnishings and telephone system.
Old Business—Commissioner Myles reported having received a phone call from Informatica demanding
payment for a book which was said to have been ordered by a county employee; the county employee says
this year’s book was not ordered. County Clerk Sears said he had spoken with Deputy Jeff Vogan, who
said the tape was not dated.
The specs for tractor and boom mower were reviewed and were signed for approval.
The Policy Manual was discussed concerning clarification of sick leave and Commissioner Myles will
draft a letter to be sent to Sheriff’s Dept. concerning this issue.
Speed limits for county gravel roads were discussed—no decision made.
Richard and Jan Palliser, eastern Randolph County residents, were present to request advise and
questions concerning any County Ordinances pertaining to fences on private property. The Commission
listened and advised the property owners there are no ordinances and suggested the property owners might
want to secure legal counsel.
The Commission received a Communicable Disease Report from the Randolph County Health
Department.
Commissioner Thornburg made a motion to approve the March 8th minutes as written; Commissioner
Myles seconded the motion and the vote on the motion was; Thornburg-yes, Myles-yes and Franklin-yes.
12:00 PM—Commissioner Myles made a motion to adjourn; Commissioner Franklin seconded the
motion and the motion carried.
Visitors present: Merl Riley and Kyle Boyer representing the League of Women Voters.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

March 16, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Jack Franklin, Eastern District Commissioner and Deputy Clerk Dora May Craven. Commissioner
Thornburg was detained.
10:20 AM—Presiding Commissioner Myles opened the meeting in the Chambers.
Commissioner Franklin made a motion to approve the tentative agenda; Commissioner Myles seconded the
motion and the motion carried.
Last years culvert bid list was reviewed and found that bids were not awarded. Presiding Commissioner
Myles called Bill Dougherty, R&B Supervisor, and asked him to pick up the list of bids and if approved
have the County Clerk let the bids again.
The following drafted letters were signed to be mailed:
• Appreciation letter to Anthony Dodd for work on Huntsville courtroom wall repair
• Appreciation letter to City of Huntsville for generous assistance when pre-cast cells at the J.C.
were being delivered and set
• Notification letter to Sheriff Don Ancell concerning revision of County Policy Manual related to
clarification of sick leave usage
10:25 AM—Commissioner Thornburg arrived.
Discussion was heard concerning use of county vehicles by the Sheriff’s Department. Commissioner
Franklin said he had spoken to John Cochran, County’s Insurance carrier, and John said the Sheriff’s Dept.
should have a policy on use of county vehicles.
10:30 AM—Consider reply to letter from State Auditor. County Clerk Jim Sears had received a
recommended draft from Attorney Paul Campo to be sent to the State Auditor. Commissioner Franklin
made a motion to approve and send the response letter to the State Auditor; Commissioner Thornburg
seconded the motion and the vote was; Franklin-yes, Thornburg-yes and Myles-yes. (copy of letter on file)
11:00 AM—Consider ordinance setting speed limits on all county roads. Phone call was made to
Callaway County Commission/County Clerk concerning this issue. The
Callaway Co. Commission has held 2 hearings and their signs are at the discretion of the Road
Superintendent; also Callaway County is going to become a 1st Class County. The Randolph County
Commissioners agreed that more investigation is needed before a decision is made.
Commissioner Franklin made a motion to approve payment of submitted invoices; Commissioner Myles
seconded the motion and the motion carried.
Commissioner Myles reported that Judge Jaynes and Judge Hayes are in the process of establishing a
“Drug Court”, which is to be in effect in Randolph County by December 2004.
Richard Tregnago, County Assessor, was present to get Commission approval for a written agreement
with Moberly concerning the sharing of information as related to the GIS Program. If the County goes
digital the Assessor’s office will not need mylars (cost about $2500.). If the County makes an agreement
with Moberly to share information the County would have access to Moberly’s aerial photography.
Commission agreed this would be advantageous for both Moberly and the County. Assessor Tregnago
wants the information to blend with Jim Harlan’s G.I.S. program.
Commissioner Franklin mentioned that Assessor Tregnago has the 2004-2005 Assessment Maintenance
Plan Agreement that needs signatures and approval by the Commission; paperwork was completed.
Robert Teacutter, Mayor of Cairo, was present requesting signatures to allow for a 20 acre annexation to
Cairo City Limits. Mayor Teacutter reported the land, located near Bond Mobile Home Park, has been
surveyed and the annexation papers have been approved by the Cairo City Attorney. The Randolph County
Commission signed 4 pages and a copy of the agreement has been filed.
The G.I.S. project was discussed with Mayor Teacutter and he indicated the City of Cairo would be
interested in participating. Mayor Teacutter was invited to stay and listen to the MoDOT discussion of the
Hwy. 63 project.
11:30 AM—Dennis Brucks, from MoDOT office in Macon, came to answer questions concerning the
Standard Agreement papers on Highway 63 project between Moberly and Jacksonville. The following
questions were addressed:
• Commissioner Franklin—Q. concerning personal driveways: Brucks—A. Public hearings have
been held and property owners have been contacted.
• Q. Whose responsibility is it to replace or relocate water lines? A. If off right-away MoDOT
pays; if on right-away Water Dept. pays; *at this time there is no responsibility of the County.
• Q. Will residents be cut off during project? A. Contractors cannot shut down 2 County roads at
the same time, thus residents will have a way out. There will be 2 at-grade crossings; one at
White’s Carpet and one other.
• Q. If roads are now concrete or asphalt will MoDOT provide an asphalt access connector? A.
Yes, Co. Road 1395 now has concrete to Hwy.; will have an asphalt connector. Yes, will have an
asphalt connector at south edge of Cairo.
• Q. What responsibility does County have for utility costs? A. Brucks is 99% sure that the county
will have no utility costs, if this is wrong he will report back to the Commission.
• Q. What is the width of the right-away? A. Most is 60’ and wider in places.
Dennis Brucks told the Commission that MoDOT Contracts are set for letting in June or July of 2004.
The Commission was told they will not be asked to take over any old Hwy. and they will be provided with
a Hwy. cross-section.
The Commissioners signed 6 copies of the Standard Agreement between the Missouri Highways and
Transportation Commission and the Randolph County Commission for Hwy. 63 from Moberly to
Jacksonville, MO.
The Commission requested that County Clerk Jim Sears prepare bid specs for 3 pieces of equipment and
will consider on next week’s agenda.
12:35 PM—Commissioner Franklin made a motion to adjourn; Commissioner Myles seconded the
motion and the motion carried.
Checks 9371-9411 were signed for payment of approved invoices from the following funds: General
Revenue $19,269.11; Assessment $3,975.14; Road & Bridge $43,102.62; Sheriff $555.46; E911 $613.31.
Total amount of checks $67,515.64.
Visitors Present: Harry Hall, Merl Riley, Bob Bauer and Monitor Index Reporter.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

March 22, 20004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Jack Franklin, Eastern District Commissioner, Rick Thornburg, Western District Commissioner and
Deputy Clerk Dora May Craven.
10:15 AM—Presiding Commissioner Myles opened the meeting in the Chambers.
Commissioner Franklin made a motion to approve the tentative agenda; Commissioner Thornburg
seconded the motion and the vote was Franklin-yes, Thornburg-yes and Myles-yes.
Commissioner Myles made a motion to approve for payment all submitted invoices with the exception of
one from Phelps County for housing and hospital bills for one prisoner. (Commission thought the bill was
extremely excessive and wanted more information.) Commissioner Thornburg seconded the motion and
the vote was Myles-yes, Thornburg-yes and Franklin-yes.
10:35 AM—Russ Freed and Susan Arment, Orscheln Representatives, were present to give a J.C.
construction update. (Wade Horn and Roger Garmon, PC&E and George Esser, Architect were also
present) Russ Freed gave the following report:
• Justice Center has cast stone on east side; windows are set in north and east walls, contractors are
working in the cell area and interior footers have been poured in about ½ of the jail area.
• Two bids were submitted for the Audio Package; one from Richard A. Howerton; $25,678.43 and
one from Instrumental Influence, Inc for $25,781.76. PC&E and Architect Esser recommended
the bid from Instrumental Influence, Inc, as the quality is better, it has more expandability and the
bid includes a lockable cabinet feature that will, in the long run, result in a $700-800. cost savings.
Commissioner Thornburg made a motion to accept the bid from Instrumental Influence, Inc. for
$25,781.76; Commissioner Franklin seconded the motion and the vote on the motion was Thornburg-yes,
Franklin-yes and Myles-yes.
The following Change Orders were signed for approval:
• Metal roofing Pkg.-----Credit of $1434.00
• Work Pkg. #27 fire protection; addition of pump----increase of $24,980.
• White stone on exterior (replacing white columns at front) increase of $40,000 over just a plain
front. (NOTE; this is less than cost of original white columns.)
• Work Pkg. #10, Masonry; increase of $6,078.32 and $27,200.
• Work Pkg. #23, Access flooring---increase of $1,237.
• Work Pkg. #29, Electrical-----------increase of $28,519.13.
• Work Pkg. #12, Carpentry credit---$192.50.
• Work Pkg. #16, Door, frames & hardware; credit---$534.
• Work Pkg. #11, Steel; increase of $4,489.
• Work Pkg. #13, Drywall and acoustical---credit of $336.
Work Pkg. #25, a previously approved C.O.(credit of $3,063.94) was presented for signing as it had been
misplaced.
Russ Freed reported they are working on the remote video arraignment; have spoken to the telephone
company and the monthly billings are extremely high; will continue to check all possibilities.
The Commission and Orscheln Representatives agreed that regular reports are necessary, but not always
necessary every week; Russ Freed will call and cancel being on the agenda when there is no report.
Old Business: Commissioner Franklin made a motion to approve the specs for metal and plastic pipe to
let bids; Commissioner Thornburg seconded the motion and the vote was Franklin-yes, Thornburg-yes and
Myles-yes.
Wiley Ferguson Scholarship applications were discussed as to the availability of money: there is a
$4,000. C.D. and $1200. in interest. Commissioner Franklin made a motion to award the scholarship this
year and the Commission would study the applications and place this on the agenda for next week.
Commissioner Myles seconded the motion and the vote was Franklin-yes, Myles-yes and Thornburg-yes.
Commissioner Thornburg said he would check with the Counselor at Westran High School in regard to the
financial needs of student applicants.
11:30 AM—Bids were opened on bridge lumber (7 Lots). One bid received; Shelly Shoemaker bid on
Lot #3--$35.00 and Lot #6--$30.00. Commissioner Franklin made a motion to accept the bids of Shelly
Shoemaker; Commissioner Thornburg seconded the motion and the vote was Franklin-yes, Thornburg-yes
and Myles-yes.
Commissioner Myles made a motion to approve the minutes of March 15th and March 16th as written;
Commissioner Thornburg seconded the motion and the vote was Myles-yes, Thornburg-yes and Myles-yes.
The following requisitions were signed to approve payment from General Conditions Account: Ameren
UE--$312.15; Apollo Porta Potties--$110.00; Chariton Valley Telephone--$117.00; Cuter Waters--$147.49;
City of Huntsville--$8.67; Norris Aggregate--$233.48; Septagon--$710.00; PC&E--$33.24; and Fastenal--
$39.72.
Discussed bidding on R&B equipment and culverts. Commissioner Thornburg made a motion to let bids
on all equipment; one pick-up truck, one tandem axle dump truck and one motor grader. Commissioner
Franklin seconded the motion and the vote was Thornburg-yes, Franklin-yes and Myles-yes.
12:00 PM—Commissioner Myles made a motion to adjourn; Commissioner Franklin seconded the
motion and the motion carried.
Checks 9435-9445 were signed for payment of approved invoices from the following funds: General
Revenue $15,600.00; Assessment $277.51; Road & Bridge $338.96; LEPC $125.00; E911 $50.58. Total
amount of checks $16,392.05.
Visitors present: Kyle Boyer representing the League of Women Voters and Harry Hall.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

September 13, 2004
The Honorable Commission convened with the following present: Jim Myles,
Presiding Commissioner, Jack Franklin, Eastern District Commissioner, Rick Thornburg,
Western District Commissioner and Chief Deputy Clerk, Eve Bagby.
At 12:01 PM – Commissioner Myles formally opened the Commission and the
following business was conducted.
Approval of tentative agenda (no vote taken)
At 12:15 PM – Circuit Judge Ralph Jaynes present to the Commissioners a
presentation from the 14th Judicial Circuit Court en banc addressing the following issues:
Security issues at judicial facilities; County Commission authority; Judiciary’s use of
county facilities; the county law enforcement restitution fund and pharmaceutical and
medical expenses. Circuit Judge Jaynes discussed each section of his presentation and
answered all questions.
At 1:15 PM – Meeting was adjourned
Visitors present: Judges: Ralph Jaynes, Scott Hayes and Gary Sprick; Norma Prange,
Don Ancell, Mike Fussellman, Peggy Boots, Paula Delaney, Mary Ellen Creed, Jeff
Vogan , commissioner candidates for the November 2004 election and Kyle Boyer with
the League of Woman Voters;
RANDOLPH COUNTY COMMISSION MINUTES March 29, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Jack Franklin, Eastern District Commissioner and Deputy Clerk Dora May Craven. Rick Thornburg,
Western District Commissioner, was absent due to a Dr.’s appointment
10:16 AM—Presiding Commissioner Myles opened the meeting in the Chambers. Commissioner
Franklin made a motion to approve the tentative agenda with the removal of the 11:30 AM item due to lack
of a citizen’s response concerning a county abandoned road. Commissioner Myles seconded the motion and
the motion carried.
Bill Dougherty, R&B Supervisor, was present to report the following issues:
• Judge Jaynes had reported a leaking problem over the Courtroom at the Moberly Courthouse—
(R&B crew had checked this and could not repair)
• A county citizen would take all of the remaining bridge lumber for $50. (Only one bid was
received for 2 of the 7 lots) Commission discussed possibility of Moberly Parks & Rec. needing
some of the lumber for the miniature R.R.
• Brace boards are needed for bridge work—needs l unit of 2x4’s, 16 “ long and a bundle of 5-ply
plywood.
Commission discussed the bridgework brace boards. Commissioner Franklin made a motion to bid the
lumber and get it ASAP; Commissioner Myles seconded the motion and the motion carried. (The
Commissioners noted that if the lumber is under $4500. Bill Dougherty could call area lumber yards and
get it at the best price—Commissioner Myles said he would check on the cost of this amount of lumber and
see if it falls in this range of cost then to let Bill know soon.)
Commissioner Franklin made a motion to contact J.W. Ballinger concerning the salvaged bridge lumber
that might be usable for the Moberly Parks & Rec. miniature train project; Commissioner Myles seconded
the motion and the motion carried.
A letter was received from Rebarco, Inc. concerning rebar pricing and time frame for which the prices
are good. This letter was tabled for discussion on the Tuesday agenda under old business.
Discussion was held concerning a requisition from Septagon for $710. to be paid from General
Conditions Fund. Commission thought this was a duplicate payment. Wade Horn, PC&E, was called and
asked for information. Following Wade Horn’s explanation, County Clerk Jim Sears was advised to send
this requisition for payment.
Commissioner Myles reported that Sheriff Don Ancell has agreed that the Sheriff’s Dept. will go along
with the recent sick leave clarification of the County Personnel Manual.
Phelps County bill for keeping a prisoner was discussed briefly.
10:55 AM—Commissioner Thornburg arrived.
Circuit Judge Ralph Jaynes was present with a letter requesting the Commission to support an
amendment to recent legislation concerning County Law Library funds—Judge Jaynes would like to see
that Howard and Randolph Counties are included in the list of 3rd Class Counties. The pending legislation
would allow Law Library funds to be used for technology as well as for books.
Commissioner Franklin made a motion to approve, as written, the minutes from March 22, 2004;
Commissioner Myles seconded the motion and the vote was, Franklin-yes, Myles-yes and Thornburg-yes.
Assessor Richard Tregnago and 911 Supervisor Joan Joseph reported on the GIS responses and
information to be sent to Jim Harlan, Instructor and Research Specialist at University of Mo/Columbia.
The Assessors Office, Election Office and 911 questions have all been answered and handouts were
provided for the Commission. Commissioner Myles made a motion to approve the Assessors and 911
responses and to forward this information along with a cover letter to Jim Harlan; Commissioner
Thornburg seconded the motion and the vote on the motion was Myles-yes, Thornburg-yes and Franklinyes.
Joan Joseph and Carol Summers were present to discuss a recent meeting they attended at Tan Tara. The
following information was discussed:
• SEMA Grant; $34 million is available in MO Grant Program. Grant guidelines were not
available, but will be out soon through the Emergency Mgt. Dept. Funds can be used for software,
wireless towers, generators, computers, printers, etc.
• Discussed dispatcher calls in emergency response situations.
• Discussed what other counties are doing with sales tax to support 911 projects.
• Discussed the benefits of a Users Committee.
Commissioner Franklin suggested that Joan and the County join MONENA (National Emergency
Numbers Association). Joan said she will keep the Commission informed on progress and the Commission
will probably be receiving information.
12:00 PM—Commissioner Thornburg made a motion to adjourn; Commissioner Myles seconded the
motion and the motion carried.
Visitors Present: Harry Hall, Merl Riley and Kyle Boyer representing the League of Women Voters.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

March 30, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Rick Thornburg, Western District Commissioner, and Deputy Clerk Dora May Craven. Jack Thornburg,
Eastern District Commissioner, was absent due to a family emergency.
10:07 AM—Presiding Commissioner Myles opened the meeting in the Chambers.
Commissioner Thornburg made a motion to approve the tentative agenda; Commissioner Myles seconded
the motion and the motion carried.
Old Business—Commissioner Myles reported having contacted Jones Lumber Co. concerning cost of
needed lumber for R&B Dept.; the cost for the needed materials was estimated to be under $4500. and the
Commissioners agreed that Bill Dougherty should go ahead and compare costs and purchase the materials.
Bill Dougherty reported receiving a phone call from a resident within the city limits of Cairo concerning
water drainage in her yard. Commissioner Myles would contact Mayor Teacutter about this issue since the
County has no responsibility within city limits.
Discussion was held concerning Courtroom roof at the Moberly Courthouse. Commissioner Myles
placed a call to Watkins Roofing Co. in Columbia and left a message for a return call.
10:15 AM—Commissioner Franklin arrived. Commissioner Myles reported having contacted
Representative Therese Sander concerning HB798 and the possibility of amending this bill as requested by
Judge Ralph Jaynes. Rep. Sander said this bill has been passed to the Senate. Commissioner Franklin
suggested calling Senator Ken Jacob and the call was placed to the Senator’s office with request from the
County Commission to amend the bill to include Randolph and Howard Counties.
10:40 AM—Commission recessed
11:00 AM—Commission reconvened to have a report from Judge Scott Hayes on the potential effects
and benefits to the County of the Drug Court. Judge Hayes discussed the following information:
• Traditional Court—when found guilty the offender will receive drug treatment or probation and
that is very minimal-- coming in once a month—may receive 30-120 days of treatment—
punishment is not very successful. Class C Felony for drugs is 7 years incarceration—due to
budget constraints offenders will probably only receive 6 months.
• Drug Court—same principle as AA (rewards and positive reinforcement). Super, intensive
probation; must have a job and they are brought before the judge weekly. Those on felony
convictions cannot associate with others on Felony Convictions. Cost of incarceration is high and
drug court is an option to cut costs; costs in the long haul will be cut. Implementation of Drug
Court is being planned for January 1, 2005. Adult Court (17-25 yrs.) will be up and running first
and then Juvenile Drug Court will be considered.
• There are currently 95 Drug Courts in Missouri. Boone County has both Drug and Mental Health
Court. Federal funds are available for training.
• Judge Hayes wants Drug Court to be perceived as more intensive and more honorable than
traditional Court.
A cameraman from KRCG-TV in Columbia was present to interview the Commission concerning
progress on the Justice Center. Presiding Commissioner Myles made a few statements.
Commissioner Myles presented handouts of composite rank of Randolph County from KIDS COUNT in
Missouri 2003. It was noted that the rank of Randolph County has come from l07th in 2002 to 92nd in
2003.
12:10 PM—John Mann was present for a review of Road and Bridge Contracts. Based on letter from
Rebarco, Inc. John Mann made the following recommendations on county bridge jobs:
• Bridge on Co. Rd. #2415---Terminate contract and re-bid at a later date.
• Bridge on Co. Rd. #2160---Terminate contract and re-bid at a later date.
• Bridge on Co. Rd. #2070---Rebid.
Explanation—John Mann said the metal yards many have enough on hand to supply for one
job, but all 3 jobs will be a problem.
Commissioner Thornburg made a motion to cancel contracts on Co. Rd. # 2415 and #2160;
Commissioner Franklin seconded the motion and the vote on the motion was Thornburg-yes, Franklin-yes
and Myles-yes.
Rinker Construction Co. bill was discussed---Commissioner Myles made a motion that due to contracts
being cancelled, Rinker may submit an invoice for $490. for drafting/engineering fee; if so, the
Commission will pay; Commissioner Thornburg seconded the motion and the vote was Myles-yes,
Thornburg-yes and Franklin-yes.
Modification letters of agreement were signed for bridges on Randolph County Roads 2150 and 2415.
It was decided that the bridge on County Road #2070 be discussed again in two months. Utilities
and bridge right-away was discussed
Highway repairs were discussed and John Mann described some of his recommendations.
Commissioner Thornburg requested John Mann to check with Rebarco as to the need for a letter from
the Commission and John to compose letter if needed.
The following correspondence was reviewed:
• Letter to Judge Jaynes from Boone County in regard to payment for a detention bed space at the
Boone County Juvenile Justice Center.
• The Missouri Tax Commission now approves the 2004-2005 Assessment Maintenance
Agreement and Approval.
• Emergency Management & Homeland Security grant applications were received.
(this information was passed on to Joan Joseph, 911 Coordinator, and to be sent on to Robert
Dutton)
12:40 PM—Commissioner Franklin made a motion to adjourn; Commissioner Thornburg seconded the
motion and the motion carried.
Visitors present: Harry Hall, Bob Bauer, Kyle Boyer representing the League of Women Voters and
Monitor Index Reporter.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approv