:: 2005 County Commission Minutes ::

2005 Randolph County Commission Minutes

Randolph County Commission Minutes
January 4, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Chuck Bankhead, Western District Commissioner; Doug Galaske, Eastern District Commissioner and
Deputy Clerk, Dora May Craven.
9:55 AM—Presiding Commissioner Myles called the meeting to order in the Chambers. The
Commission dispensed with regular agenda items to discuss Commission’s responsibility concerning
emergency operation plans for the County. Bill Dougherty, R&B Supervisor and Sheriff Mark Nichols
were present for the discussion. Presiding Commissioner Myles presented each Commissioner, the Sheriff,
R&B Dept. and County Clerk with a CD containing Emergency Plans for the County. The following items
were discussed:
• Snow/ice removal on county roads (R&B Dept. won’t use grader unless 3” or drifting snow and
try not to get into gravel)
• Use of Sheriff’s Dept. vehicles when roads are bad (Sheriff has 3 or 4 four-wheel drive vehicles)
• Sheriff’s Dept. checks for stranded vehicles
• Sheriff’s Dept. cars need either sandbags or cement blocks for traction
• Cinder trucks used by County R&B
• Ambulance service has chains on all vehicles
• Power outages and back-up services to prevent freezing pipes in Courthouses
Bill Dougherty reported he has a 1999 truck to sell. Bill Dougherty brought to the attention of the
Commission that the Bridge Crew has uniforms furnished by the county, and now that most bridge work is
complete what should be done about uniforms—continue with the practice and all have uniforms or no one
have uniforms. (Note: Randolph County has 18 employees in the R&B Dept. and 5 on the Bridge Crew
have uniforms furnished by the County.) Bill Dougherty discussed grader barns being located in several
parts of the county—Commission made plans to meet with R&B Crew.
Sheriff Nichols reported his property inventory shows one pager missing (assigned to Don Ancell).
Sheriff Nichols also brought up the hiring of new jail staff and the Commission desires the Sheriff’s Dept.
to continue with this process. The Commission invited Sheriff Nichols to regularly attend Justice Center
Update sessions to keep informed and to help keep other employees informed.
10:30 AM—Justice Center Update—Russ Freed, Orscheln Rep; Wade Horn, PC&E; Roger Garmon,
PC&E; and George Esser, SBWE were present.
Commission signed change orders that were approved on December 28th relating to parking lot and
drains. (Discussed concrete vs. asphalt)
Huntsville water bill at J.C. was reported to be unnecessarily high—Roger Garmon said the meter has
been disconnected for 2 months.
Commissioner Myles made a motion to approve for payment the General Conditions invoices;
Commissioner Galaske seconded the motion and the vote was Myles-yes, Galaske-yes and Bankhead-yes.
Russ Freed presented the monthly financial register and reported that November taxes collected are
about 4.1% above those collected in 2003.
Closed Session—Commissioner Myles made a motion to go into Closed Session pursuant to RSMO
610.021 (1); Commissioner Bankhead seconded the motion and the motion carried. A telephone
conference was held with Attorney Paul Campo concerning SBWE Contract.
Commissioner Myles made a motion to close the Executive Session; Commissioner Bankhead seconded
the motion and the motion carried.
11:05—Open bids on Diesel Fuel—Matt Brownfield from Brownfield Oil was present to discuss bid
practices of Randolph County. Brownfield requested the Commission look into other government policies
and practices. Bids were received from Brownfield Oil and from MFA. Bids were as follows: Brownfield
Oil—5 ½ cents per gallon over Columbia rack price; MFA—4 cents per gallon over Columbia rack price.
The Commission agreed to table the decision of accepting a diesel fuel bid until later in the week.
Open bids on excess property—the following bids were received:
• Lot #1—James Carlton, $226.25; James Davis, $600; Steve Woods, $527; Robert Thorpe, $1400;
and Ron Ulrich, $1250.
• Lot #2—James Carlton, $226.26
• Lot #3—James Carlton, $226.26
• Lot #4—James Carlton, $126.26; and Cross Farms, $350
• Lot #5—James Carlton, $226,26
• Lot #6—James Carlton, $626.26; and Adams, $525.
• Lot #7—James Carlton, $126,26
• Lot #8—James Carlton, $126.26
• Lot #9—James Carlton, $126.26
• Lot #10—James Carlton, $226.26
• Lot #11—James Carlton, $226.26
Commission will announce accepted bids later in the week.
11:25 AM—George Hurt with MECO Engineering Firm out of Hannibal, MO presented MECO
Engineering’s statement of qualifications. He discussed BRO (Bridge Replacement Off-system) with the
Commission. The off-system refers to Federal Highway Adm.- 80/20-match program for county road
bridges.
11:45 AM—Public Hearing concerning the proposed budgeting of County Funds for 2005. Mark Price,
Recorder and Richard Tregnago, Assessor were present. Budget requests should be presented to the
Commission by January 14, 2005. Mark Price discussed his need for a full-time employee and it was
suggested that he check with the State Employment Office. Mark told the Commission that All-State
Consultants in Columbia have some drafting tables for sale for $200.
11:50 AM—Larry Abernathy, a R.C. property owner, was present to discuss a property dispute with
Coolie Callahan on County Road #1920. The Commission agreed they would contact Mike Fusselman,
Prosecuting Attorney, for legal advice on this issue and invite Coolie Callahan to the meeting on Friday.
12:10 PM—Commissioner Myles made a motion to adjourn for lunch; Commissioner Bankhead
seconded the motion and the motion carried.
1:30 PM—The Commission reconvened. Richard Tregnago, County Assessor was present to give some
details on a property dispute in Roanoke in regard to Roanoke residents Blair/Goff in the case where some
property had been deeded by the County Commission to the Goff Residents (Note: Roanoke no longer has
a city government—by law, the County Commission has authority to made quick claim deeds and deed
unused alleys & streets to appropriate property owners). Assessor Tregnago said these issues should be
researched before making decisions.
Donald Blair Jr. and his wife, residents of Roanoke, were present to discuss their situation, where legally
they cannot get into their property. According to Terry Goessling at the Abstract office there is no
documentation of ownership of 3rd Street and an adjoining alley. The Commission decided they would
contact the P.A. and get legal advice on this issue and get back to the Blair family.
Tentative agenda approval—Commissioner Myles made a motion to approve the tentative agenda;
Commissioner Bankhead seconded the motion and the motion carried.
Minutes—Commissioner Bankhead made a motion to approve the minutes from December 28th as
written; Commissioner Galaske seconded the motion and the motion carried.
Commissioner assignments for county town liaison—Assignments as follows:
• Bankhead: Cairo, Huntsville and Clifton Hill
• Galaske: Part of Moberly, Renick and Clark
• Myles: Part of Moberly, Higbee and Jacksonville
Division of Board/Committee Assignments—Assignments as follows:
• Bankhead: Health Department and Chamber of Commerce
• Galaske: NECAC and Extension Services
• Myles: Work Force and Fair Board
(Note: Purpose of assigned town liaison and committees are for sharing of assets within Randolph County
and for joint dispatch within the County)
Wiley Ferguson Scholarship—Following some discussion, Commissioner Myles made a motion to
start the process of transferring the Wiley Ferguson Scholarship to the Living Memorial Scholarship, Inc as
soon as the appropriate paperwork is presented.
Discussion was held concerning the recording of commission meetings.
2:45 PM—Consider a resolution to implement Auditor’s recommendation from two audits in
2003. Commission agreed to table this item until later in the week.
Governor Blunt’s Inauguration—The Commission agreed to put out notice to County Officers and
employees that County offices would not be closed for the inauguration.
Invoice for Prosecuting Attorney’s laptop computer—Commission was in agreement that
reimbursement needs to be made, and the P.A. needs to put this item in his proposed budget.
Discuss and vote on revisions/updates to Randolph County Sunshine Policy—Commissioner Bankhead
made a motion to adopt rules of Section 6-Rules of Order and add to the Randolph County Sunshine
Policy; Commissioner Myles seconded the motion and the vote was Bankhead-yes, Myles-yes and
Galaske-yes. (Rules of Order #6 reads as follows:
A. In small boards where there are not more than about a dozen members present, some of the
formality that is necessary in a large assembly would hinder business. The rules governing such
meetings are different in the following respects:
• Members are not required to obtain the floor while making motions or speaking, which
they can do while seated.
• Motions need not be seconded.
• Debate should not be limited to the frequency or duration of speeches.
• Informal discussion of a subject is permitted while no motion is pending.
• The chair need not rise while putting questions to vote.
• The chairman can speak in discussion without rising or leaving the chair, and can made
motions and vote on all questions.
Electronic communications were discussed and the Commission was reminded that any electronic
communication relating public business sent to each other should also be sent to the County Clerk.
3:00 PM—Meeting with Moberly Special Road District Commission—Ted Sander, Jerry Jeffery and
Larry White, Road District Superintendent were present. The following items were discussed:
• Funding of Special Road District
• 107 miles of roads are maintained within the Moberly S.R.D.
• Increased number of homes and increased amount of traffic (counter showed up to 305 cars per
day on one road)
• Special Road District bridges that need work—one on road #1330 by Sugar Creek School
• 7 or 8 box culverts are in need of widening due to amount of traffic
• 7- Bridges Road and water problem close to property of Terry Fusselman—solution is probably
raising the road and the Special Road District doesn’t have the resources to do this. It was agreed
that the Road District should get together with City of Moberly.
• Need for an ordinance concerning new home owners putting in culvert pipe at end of driveway
• Yard problems where homeowners don’t want any of yard considered as road shoulder.
Commissioner Myles said he would work with Terry Fusselman on the 7-Bridges Road issue.
3:50 PM—Commissioner Myles made a motion to adjourn; Commissioner Galaske seconded the motion
and the motion carried.
Visitors: Terry Fusselman
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________Clerk

Randolph County Commission Minutes
January 6, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Doug Galaske, Eastern District Commissioner; and Chuck Bankhead, Western District.
Presiding Commissioner Myles opened the meeting in the Chambers. Due to an emergency situation,
Bill Dougherty, R&B Supervisor, presented an estimate of $12,000 to rebuild a diesel engine in a 1999
International truck. Commissioner Myles made a motion to approve rebuilding of engine in the 1999 truck;
Commissioner Bankhead seconded the motion and the vote was; Myles-yes, Bankhead-yes and Galaskeyes.
The Commission held a work session on the 2005 budget.

Randolph County Commission Minutes
January 7, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Doug Galaske, Eastern District Commissioner; Chuck Bankhead, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:00 AM—Presiding Commissioner Myles opened the meeting in the chambers.
Bill Dougherty, R&B Supervisor, was present to provide report on roads &s bridges. Discussed winter
road problems in the county.
Telephone call received from Donna Ragsdale of Moberly Housing Authority. Commission decided to
schedule a meeting at the Moberly Tours with Donna Ragsdale on January 11th at 9:00 a.m.
Old Business—Commissioner Galaske reported as per his call to the State Auditors office the
Commission does not have to have an audit this year.
Commissioner Bankhead reported a meeting of the Mark Twain Regional Council of Governments will
be meeting on January 19th at 6:30 p.m. at Madison and he plans to attend
10:30 AM—Gail Davidson, a Boone County resident living on the county line, and Gary Winn, a
Randolph County resident, were present to discuss having speed limit signs posted on several county roads.
The following items were discussed:
• 2004 legislation passed concerning counties being able to post county wide speed limit signs
• Road width and grader ditch problems
• Randolph County has 900 miles of ditches and the Commission has agreed to work on the
improvement of County Roads
• TEAP (Transportation Engineering Assistance Program, a state grant program through MoDot.
• The need for 3-way Stop signs and speed limit signs at the intersection at C.R. #2990, #2980 and
#2995. Davidson requested stop signs at the intersection of#2990 and #2995; and at #2990and
#2980
Gail Davidson present the Commission with a copy of a petition with 30 signatures requesting speed
limit signs be posted on the above listed county roads.
Gary Winn reported similar speeding problems on county road #2322 near Old Milton and he requested
the Commission to continue to work on this issue.
The Commissioners agreed that county residents should hear about speed limit signs being placed
throughout the county by holding public hearings. Commission discussed the possibility of holding
evening meetings in Moberly.
Commissioner Bankhead agreed to contact Steve Barteau at MoDot concerning the TEAP program.
11:00 AM—Richard Mayfield from Mallory Transfer was present to discuss the upcoming move from
the Moberly Courthouse and Jail to the new Justice Center. The Commission requested Mayfield to look at
the County Depts. located in Moberly Courthouse and provide an estimated cost to make the move.
11:15 AM—Discussion of meetings with elected officials. The Commission set January 12tth at l:00 PM
to start meeting with county elected officials; would allow 30 minutes for each department except possibly
a longer time for Sheriff’s Dept.
The Commission set January 12th at 7:00 AM to meet at R&B Dept. barn with that department.
The Commission discussed the future of the Huntsville Courthouse/County Administration offices.
11:40 AM—Commission adjourned for lunch.
1:30 PM—Commission reconvened with old business. The following high bids were listed for 11 lots
of excess property: Commissioner Bankhead made a motion to accept the following bids; Commissioner
Myles seconded the motion and the vote was Bankhead-yes, Myles-yes and Galaske-yes.
• Lot #1—Robert Thorpe for $1400.
• Lot #2—James Carlton for $226.26
• Lot #3—James Carlton for $226.26
• Lot #4—Cross-Farms for $350.
• Lot #5—James Carlton for $226.26
• Lot #6—James Carlton for $626.26
• Lot #7—James Carlton for $126.26
• Lot #8—James Carlton for $126.26
• Lot #9—James Carlton for $126.26
• Lot #10—James Carlton for $226.26
• Lot #11—James Carlton for $226.26
1:35 PM—Tina Houston, Juvenile Officer, Circuit Judge Ralph Jaynes and Secretary Paula Delaney
were present to discuss moving Juvenile office to Moberly Courthouse and the CASA Program. The
following items were discussed:
• Need 9 offices and 2 conference rooms (10 individuals work in Juvenile Office)
• Need offices with full walls for confidentiality
• Need satisfactory technology hook-ups—current Circuit Clerk’s office is satisfactory
• Floor plan was reviewed and available space
• Files and storage needed for files as all files are active
Tina Houston discussed the possibility of starting the CASA (Court Appointed Special Advocacy)
program again in Randolph County. This program would cost some, but in the long run the program would
cut down on Attorney’s fees; thus saving the county money. Tina discussed the need for a full-time service
coordinator and the advocates would be volunteers (about 10 would be needed). The Juvenile office had
over 1200 referrals in 2004, and currently has 78 youth in Foster Care.
Meeting was adjourned about 4:00 PM.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

Randolph County Commission Minutes
January 11, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Doug Galaske, Eastern District Commissioner; Chuck Bankhead, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:00 AM—Presiding Commissioner Myles opened the meeting in the Chambers.
Commissioners Myles and Bankhead reported having attended a meeting of the Moberly Housing
Authority at the Moberly Towers earlier this morning.
Commissioner Bankhead made a motion to approve the tentative agenda; Commissioner Myles seconded
the motion and the motion carried.
An emergency request was received from Mike Fusselman, P.A., for repair of printers in his office (2 HP
laser printers). Meals Copier Service will be contacted.
Old Business—Commissioner Bankhead made a motion to accept the legal services offered by MAC for
$1200.00 per year; Commissioner Galaske seconded the motion and the vote was Bankhead-yes, Galaskeyes
and Myles-yes.
Minutes—Commissioner Myles made a motion to approve the January 4th minutes with 3 minor
changes; Commissioner Bankhead seconded the motion and the motion carried. Commissioner Bankhead
made a motion to approve the minutes of January 6th and 7th as written; Commissioner Galaske seconded
the motion and motion carried. Commissioner Bankhead made a motion to approve the January 4th Closed
Session minutes as written; Commissioner Galaske seconded the motion and the motion carried.
10:30—Justice Center Update: Russ Freed, Orscheln Rep; Wade Horn, PC&E; Roger Garmon,
PC&E; George Esser, SBWE; Paula Delaney and Mary Ellen Creed from Circuit Judge Ralph Jaynes office
and Sheriff Mark Nichols were present.
Commissioner Myles made a motion to approve for payment the requisitions to contractors;
Commissioner Galaske seconded the motion and the vote was Myles-yes, Galaske-yes and Bankhead-yes.
List of requisitions are as follows:
• Work pkg. #14---All-Spec Metal Systems LLC-------$10,197.00
• Work pkg. #28---Cunningham Plumbing.--------------$16,290.00
• Work pkg. #34---Elliott’s Custom Cabinets------------ $18,000.00
• Work pkg. #33---Farris Decorating--------------------- $9,755.10
• Work pkg. #26---Grooms & Co. Const., Inc.---------- $24,523.02
• Work pkg. #29---Richard A. Howerton, Inc----------- $27,159.04
• Work pkg. #3----integrator.com------------------------- $118,260.00
• Work pkg. #13—L&W Construction------------------- $18,000.00
• Work pkg. #20---W.G. Samuels------------------------- $3,780.00
• Work pkg. #9 and #12---Septagon Const. Co.--------- $38,958.25
• Work pkg. #22 and 23---T&G Specialties------------- $13,087.80
• Work pkg. #16----Triple B Doors------------------------$850.50
• Const. Mgt.--------PC&E----------------------------------$26,504.03
The following change orders were presented:
• 003 WP # 21---Grooms & Co Painting--- increase of $24,024.00
• 002 WP #15---Willy’s Painting------------increase of $7,525.65
• 012 WP #11---Bratton Corp.---------------increase of $9,263.00
• 007 WP #9----Septagon Const.------------increase of $600.00
• 002 WP #2----Hydro Conduit/Rinker----decrease of $24,024.00
• 004 WP #10—Dean Hathman Masonry (omit colonnade)—decrease of $11,500.00
Commissioner Myles made a motion to accept change orders with a net affect of $4,682.00;
Commissioner Bankhead seconded the motion and the vote was Myles-yes, Bankhead-yes and Galaskeyes.
10:50 AM—Open telephone lease bids—The following three companies made bids: Tech Electronics
in Columbia, Towner Communications Systems in Columbia, and Intertel Technologies of Columbia. All
three companies had representatives present for bid opening, and each provided information on when they
could begin the project and the time frame for completion. Russ Freed and George Esser will review the
specs and the conditions of all 3 bidders and make a decision next week.
Payment of invoices—Commissioner Myles made a motion to approve payment of invoices to Willy’s
Painting & Decorating for $6,773.08 and to PC&E for $301.02; Commissioner Galaske seconded the
motion and the vote was Myles-yes, Galaske-yes and Bankhead-yes.
Commissioner Myles made a motion to approve payment of invoice for SBWE in the amount of
$3,440.00; Commissioner Galaske seconded the motion and the vote was Myles-yes, Galaske-yes and
Bankhead-yes.
Discussion was held concerning an invoice to Darren Woods Excavation which was an old change order
008 Work pkg. #4 (related to City of Huntsville and dirt work completed) Commissioner Myles made a
motion to approve this change order in an increased amount of $1720.00; Commissioner Bankhead
seconded the motion and the vote was Myles-yes, Bankhead-yes and Galaske-yes.
Paula Delaney and Mary Ellen Creed were present to discuss seating in the courtroom of the new J.C.
Boston benches had been ordered, but the Judges feel that pew type benches are better for security. In cost
comparison Russ Freed said the cost of the Boston benches totals $32,000 and Russ had contacted another
company about solid wood pews to seat the same number could be purchased for about $17,900.
Commissioner Myles made a motion that we delete the Boston Benches from the KI Company bid and
check with the KI Company for a pew type bench or to put out bids for courtroom pews; Commissioner
Galaske seconded the motion and the motion carried. Paula Delaney said that Judge Jayne’s office staff do
not want to make a move until the courtroom is finished.
The delayed work/contract of Pat’s Cabinets was discussed and Commissioner Myles said he would call
Attorney Campo concerning this issue.
Meeting with Sheriff Mark Nichols—the following items were discussed:
• Sheriff’s office is ready to move at anytime
• Custodian/maintenance person for J.C
• Petro 24-MFA Credit Cards for deputies—Sheriff explained how misuse of cards is checked and
avoided
• Recently wrecked patrol car that may be available for a parts car
• Difficulty of patrolling all roads if county wide speed limit signs are placed
• Catered meals for jail and possibility of letting bids for catered meals (currently Regional Catering
provides the meals at $2.95 per person)
12:00 PM—adjourned for lunch
1:00 PM—Commission reconvened to meet with the Boone County Commission. Skip Elkin and
Karen Miller presented the Show Me Game Challenge Trophy to Randolph County for the 4th time (this
award was presented to the county with the most per capita participants) The two Commissions discussed
prison care, out of county boarding, drug use and # of cases.
2:00 PM—Sheriff Nichols was present to discuss implementation of Law Enforcement Restitution Fund.
Sheriff Nichols said that if records of prisoner’s bills are kept that Judge Jaynes will go through court
procedures to take out of each prisoner’s cash before returning the funds. Sheriff Nichols will check with
Callaway County concerning prisoners’ payment of $45.00 fee for Dr. or hospital visits. The Commission
will speak with P.A. Fusselman concerning this issue.
2:10 PM—Approve proposal from Miller’s Flooring to repair hallway in Huntsville Courthouse.
Commissioner Galaske voiced reservations on spending $1200.00 for flooring due to the financial
conditions of the county. All commissioners voiced reservations, but due to the safety issue of the cracked
floor the Commission felt it necessary to repair. One other bid for $6500.00 was received from Wade Horn
of PC&E. Commissioner Galaske made a motion to accept the bid from Miller’s Flooring to repair &
carpet the front hall of the Huntsville Courthouse (back to the public telephone); Commissioner Bankhead
seconded the motion and the vote was Galaske-yes, Bankhead-yes and Myles-yes. Miller’s Flooring was
contacted to see when they could do the work on the Courthouse floor and they would be available to do
the work on January 14-16.
Commissioner Bankhead made a motion to approve the listed 2005 Holidays for Randolph County
Offices; Commissioner Galaske seconded the motion and the motion carried.
Huntsville Courthouse repairs were discussed. Commissioner Galaske suggested that each County
Officer in the Huntsville Courthouse be asked to list items that need maintenance/upkeep as they make
their budget requests.
2:45 PM—Commissioner Myles made a motion to adjourn; Commissioner Bankhead seconded the
motion and the motion carried.
Visitors: Kyle Boyer, representing the League of Women Voters
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

Randolph County Commission Minutes
January 13, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Doug Galaske, Eastern District Commissioner; Chuck Bankhead, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:05 AM—Presiding Commissioner Myles opened the meeting in the Chambers. Commissioner Myles
reported having heard from Russ Freed concerning a message received from Architect Esser and Esser
requiring more monies in regard to changes in furniture and millwork for the J.C. Courtroom. A phone call
was made to Attorney Paul Campo and Campo’s legal opinion was for Russ Freed to make a courtesy call
to Architect Esser and then go on with the project. Phone call was made to Russ Freed, Orscheln
Representative and Russ said he and Susan Arment would get together and get back to the Commission.
The Commissioners were in agreement that Orscheln Representatives should proceed with the courtroom
furnishings in order to get the job done. Attorney Paul Campo would contact the key company in relation
to the J.C. security system.
Commissioner Myles made a motion to approve and sign the Corporate Authorization Resolution with
City Bank; Commissioner Galaske seconded the motion and the motion carried.
11:00 AM—Meeting with Assessor Richard Tregnago concerning budget request for 2005. The
following were discussed:
• Grants available to the county and upcoming meeting available to the Commission
• Law changed in 1989 and Assessor’s office does not request money from the General Fund, but
from the Assessment Fund.
• State reimburses on per parcel basis—Randolph County has about 13,500 parcels and number of
parcels increases about 200 per year.
• Board of Equalization closes in July—re-assessment is done in odd # years.
• Field review is a requirement of the Assessor’s office and this has not been completed due to the
increased cost of gas and vehicle usage.
• Request for the county to consider purchase of a vehicle to be used for field reviews and other
uses of the county. (note: new construction located by field reviews would add additional
revenue to the county)
The Commission questioned the increased allotment for miscellaneous in the Assessor’s budget
presentation and Assessor Tregnago explained he had allowed $12,000 for the possibility of moving the
location of the Assessor’s office to the “old courtroom” at the Huntsville Courthouse and this amount
would be used for necessary rewiring to allow for technology and for division of courtroom into office
spaces. The Commissioners were in agreement that Assessor Tregnago start work on specs for making the
“old courtroom” into the Assessor’s office. Commission agreed to leave the Assessor’s request as listed.
Commissioner Bankhead would check with Sheriff’s Dept. concerning an available car.
Commission discussed upgrading the county website.
11:45 AM—David Gass from Altorfer Equipment was present and discussed the needs for road
equipment and the needs for county road maintenance. Discussed future hard surfacing of county roads
and a 5/10-year long-range plan for roadwork. David Gass will provide the Commission with a video on
gravel road upkeep.
A phone call was received from Patty Quattrocehi from NECAC requesting a letter on county letterhead
indicating the appointment of Doug Galaske as official NECAC representative. The Commission secretary
will send this letter.
Bill Dougherty, R&B Supervisor was present to discuss county roads.
12:30 PM—Meeting adjourned for lunch.
1:30 PM—Meeting reconvened for a press conference with Jim Wise from KWIX-KRES Radio
2:10 PM—The following items were discussed: 911 issues and the need for county to have input;
County and City resources and the interchange of resources to save money; possibility of large equipment
being leased out or borrowed.
Court Orders—Commissioner Myles made a motion to approve 11 Court Orders for the sale of excess
property; Commissioner Galaske seconded the motion and the vote was Myles-yes, Galaske-yes and
Bankhead-yes.
Old Business—Commissioner Galaske made a motion to transfer the Wiley Ferguson Scholarship to the
Living Memorial Scholarship Inc. Board of Directors; Commissioner Bankhead seconded the motion and
the vote was Galaske-yes, Bankhead-yes and Myles-yes. (Note: the Living Memorial Scholarship Board
will administer the Wiley Ferguson Scholarship and the Randolph County Commission will be involved in
the final selection process)
2:45 PM—Commissioner Bankhead made a motion to adjourn; Commissioner Galaske seconded the
motion and the motion carried.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

Randolph County Commission Minutes
January 18, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Doug Galaske, Eastern District Commissioner; Chuck Bankhead, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:00 AM—Dennis Brucks and Brian Haeffner from MoDot District II in Macon
were present to discuss the future building of two bridges on U.S. Hwy 24 between Rt. 3 and Clifton Hill.
Haeffner recommends a cost savings of about 50% if bridges are built at the existing size rather than
lengthing and making a bypass during the building process; building the existing size would mean a close
down of the hwy for possibly 3-4 weeks and a detour established. Time frame for building would probably
be summer of 2007 and would try to work between school term and harvest for area farmers.
Hwy. 63 project was discussed. Brucks said the access of county roads to Hwy 63 is the responsibility of
MoDot where it falls in the right away area and MoDot will put county access back as it was. The North
Morley project in Moberly will be in the process soon.
Old Business—A car (Sheriff’s Patrol car) has been purchased for Assessor Tregnago to use for field
visits; cost was less than $75.00. Commission discussed from which budget fund the repairs should come.
Bill Dougherty, R&B Supervisor, was present to discuss some equipment and discussed the use of
carbide teeth on road repair equipment.
10:35 AM—Justice Center Update—Russ Freed, Orscheln Representative, Wade Horn and Roger
Garmon, PC&E and Sheriff Nichols were present. Russ Freed reported that Pat’s Cabinet Co. would not be
used for J.C. millwork and they are now dealing with Elliott’s Custom Cabinets from Fulton, MO. The
Commission agreed that due to the emergency of the situation and to expedite the completion of the
courtroom they would discuss the contract with Elliott’s. The Commission requested Elliott’s to find less
expensive railing and maybe get some costs on upper grillwork. Following discussion Commissioner
Myles made a motion to approve Elliott’s Custom Cabinets bid for millwork in courtroom at a cost of
$44,500.00; Commissioner Galaske seconded the motion and the vote was Myles-yes, Galaske-yes and
Bankhead-yes.
Russ Freed reported that Architect Esser’s office is working to get a pew supplier and hopefully this
issue will be settled this week. Russ also reported that Attorney Campo said an agreement should be signed
today on the key/security locks in order to get the building lock system lockable.
Sheriff Nichols reported that 2 of 5 new employees for the jail have been hired and are ready for training.
Commissioner Myles reported having received a call from Mississippi Valley Wireless, who have been
providing free internet access, are now requesting permission to place a unit in the J.C. Sheriff Nichols
suggested the unit be placed near the mechanics room and Russ Freed agreed there is room for the unit.
Radio transmitter was discussed and the cost of cable from tower to control center is $4,000.00. It was
decided there needs to be some comparison prices; maybe use electricians currently working at J.C. and
Chariton Valley. It was also determined that money could probably be saved by using a local backhoe.
Russ Freed reported on the telephone bids; (lease vs. purchase) Russ said all bids met specs and Russ
recommended the low bid from Inter-Tel Corp. of Columbia. The lease agreement would be $839.00 per
month and a maintenance agreement of $l26.43 per month for 5 years, total monthly lease cost $965.43 per
month for 5 years; outright cost would be $139,000. Russ Freed recommended the lease agreement and
Attorney Campo is completely satisfied with the wording of the lease agreement. Commissioner Myles
made a motion to accept the bid of $965.43 monthly lease cost awarded to Inter-Tel Corp. (equipment
being leased through Dolphin Capital) with a $1.00 buy-out at end of 5 years; Commissioner Galaske
seconded the motion and the vote was Myles-yes, Galaske-yes and Bankhead-yes. Dave Giles, Inter-Tel
Corp. Rep. said the company would need an invoice to show payment to be made in early February for the
first month use and a notice to be made to Dolphin Capital. (Representative from Towner Technology of
Columbia was also present,)
Minutes—Commissioner Myles made a motion to approve the minutes of January 11th and January 13th
as written; Commissioner Bankhead seconded the motion and the vote was Myles-yes, Bankhead-yes and
Galaske-yes.
11:30 AM—Budget session with Norma Prange, Circuit Clerk; also present were Peggy Boots and
Sheila Sears from Circuit Clerk’s office. Clerk Prange asked for procedures for bidding on copy machine
and printer. County Clerk Sears reported that the Auditor’s office suggests that bids be taken even though a
State bid has been used for equipment.
12:15 PM—Meeting adjourned for Lunch
1:30 PM—Work Session on Budget
________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

Randolph County Commission Minutes
January 20, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:30 AM—Presiding Commissioner Myles opened the meeting in the Chambers.
Mike Fusselman, Prosecuting Attorney, and Jennifer Fenton, Director of Victims Advocacy System, were
present to discuss the needs for the 2005 budget.
11:30 AM—Weekly Press Conference was held with Jim Wise from KWIX-KRES and Amy Compney
from Monitor-Index.
12:00 PM—Meeting adjourned for lunch
1:30 PM—Meeting reconvened. John Truesdell, V.P of Rose International out of St. Louis and Jill
Hansen, who has done work with State Government, were present to discuss the potential for a Randolph
County Website upgrade. The following were discussed:
• What Rose International has previously done for Randolph County; including Website for Sheriff
Ancell, strategic planning in 2000, some work for R&B Dept. and work for Assessor Tregnago.
• Benefits to the county, i.e. Roads and setting up a schedule of priorities for roads needing
gravel/maintaining so not to leave roads undone: road and bridge inventory
• Homeland Security—Homeland Security monies will not purchase people/buildings.
• Network throughout the county: 25 computers in Huntsville Courthouse and will be 15-20 in
Justice Center.
• Availability of Shareware
• Available grants for the county to access
The Commission agreed to give John Truesdell permission to bring some of his staff to the Huntsville
Courthouse to look at possibilities for changes and improvements and Jill Hansen requested the
Commission to make a wish list and she would try to help with available grants.
2:50 PM—The Commission made a phone call to David Haley, R.C. Coroner, in regard to training
increase he had listed on his budget request. Coroner Haley explained his need for some additional training
beyond the mandatory training.
3:00 PM—Dave Rasmussen was present requesting the rails on a bridge on County Road #1250 be
lowered to accommodate the grain head on his combine. Rasmussen said the rail needs to be lowered about
8” which would allow his equipment to pass over without having to remove the head and then reconnect
after crossing the bridge. Commissioner Myles said this road is in his assigned area and he would check
and see what could be done.
3:15 PM—Meeting adjourned.
The Commissioners discussed next week’s agenda and decided to meet on January 24th, 25th and 26th for
budget work sessions.
________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

Randolph County Commission Minutes
Minutes dated January 25, 2005
The Honorable Commission convened with the following present:
Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead,
Western District Commissioner, and Marie Arp, Deputy Clerk.
10:00 a.m.: Presiding Commissioner Myles opened the meeting in the chambers.
OLD BUSINESS:
Gary Benner has indicated he still has no fence replaced since the county built a bridge.
There is an access problem to a farm because a neighbor has blocked the road due to a disagreement
between Larry Abernathy and David Cathey.
10:35 a.m.: Russ Freed, Wade Horn, George Esser, Roger Garmon and Mark Nichols present.
There was much discussion on different aspects of moving into the Justice Center.
After reviewing two companies, it was decided to award a quote for a contract to install cable, etc. from the
radio tower to the Justice Center to L & B Electronics, 113 Midway Road, Eldon, MO 65026 in the amount
of $4050.00. Mark stated that in addition to that item, he may want another item added and there is $5000
tagged and we are still under that amount.
In trying to have a date for moving into the Justice Center, there was discussion on door locks and keys.
Russ Freed will check on them.
Russ stated that, Charition Valley is ready for at least 8 telephone lines. The Sheriff will need 4 lines and
accounts will need to be set up and it was decided that Jim Sears should do this. Four dial tones, 3 voice
mails and 1 fax line is needed.
Since the smoke alarms or sprinkler system are not installed yet, the Fire Chief will be contacted to see if it
will be okay to be partially occupied. Myles said he would talk to the Fire Chief, Jeff Webster.
Insurance on occupancy was questioned, and it was noted that John Cochran is working on the insurance on
the building.
Solid wall vs. rail in the courtroom was discussed and noted that time was of the essence and if solid wall is
quicker and cheaper, it was agreed this is the way it should be done.
Parking was discussed.
Mallory Transfer should be contacted as soon as occupancy is feasible and Mark indicated he hopes
February 12th and 13th could be the weekend the Sheriff’s Office could move.
George Esser had an estimate of $850 for cable TV from U. S. Cable. Myles moved that they approve a
Change Order for $850 for Howerton Electric, Jefferson City, to install the TV cable, Bankhead seconded
the motion and the vote was unanimous.
Mississippi Valley Internet lines were discussed and the needs for the entire courthouse.
Mark stated the Sheriff’s Office needed 7 portable radios for the jail and that this item needs to be put in the
budget.
11: 30a.m. Paying employees twice each month was reported by Jim Sears and he indicated the cost would
be $26,000 for a full time employee, another computer would be needed and there was no space for another
computer at this time.
11:45 a.m.: Martha Creed, former Public Administrator met with the commissioners. She stated that there
was a lot more paper work finishing up her duties and her bond needed to be extended in the amount of
$250 and that she is paying rent in the amount of $300 per month. Her goal is to be finished by middle of
February, at the latest. The Commission authorized $850 and will decide which budget this amount will be
charged.
Martha estimates that $20,000 fees will be coming in from her final settlements.
Martha was commended for the excellent way she has served the citizens during the 8 years she has served
as Public Administrator.
________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk

Randolph County Commission Minutes
February 1, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, Deputy
Clerk, Marie Arp, and Kyle Boyer, representing the League of Women’s Voters.
10:00 a.m.: Bill Dougherty, R&Bridge Supervisor, visited with the commission regarding the suggestion of
applying cinders to roads; uniforms for workers; and idea of having a supply of culverts on hand.
10:45 a.m. Justice Center Update-- Russ Freed, Orscheln Rep., George Esser, SBWE, Roger Garmon,
PC&E, and Mark Nichols were present.
George Esser presented a Change Order for hardware for a decrease of $233, and a Change Order for floor
framing, dry wall, security mesh, etc. for an additional amount of $5120. Commissioner Myles moved to
approve the Change Orders, Commissioner Galaske seconded the motion and it carried unanimously.
Commissioner Myles asked Russ if the 7 radios, which are needed by the Sheriff, can be added to the
Justice Center budget and Russ indicated he would check to see if that would be feasible.
Russ stated the phones are in and the dial tones should be active today.
Russ hopes to have some revised numbers this afternoon or tomorrow for the rail, hoping to have raised
panel in the front and flat panels on the back.
Also, locks are ordered and are due in about 2 weeks, but temporary locks and keys are installed.
Russ reported that Mark Kaba with Kaba High Security Locks Corp. has presented him with a form asking
for primary and secondary representatives to be able to have keys made. Duplicate keys cannot be made by
anyone other than the representatives and they should be persons not running for office during same year.
Also, duplicate keys are only made by Kaba High Security Locks, and cannot be duplicated locally. It was
decided that Mark Nichols would be the primary representative and Commissioner Myles agreed to be the
secondary representative.
Mark Nichols reported that he is going to Jefferson City to see if he can obtain some metal desks for the
Justice Center. He also reported his office is packing on the 11th and moving the 12th and will be operating
at the Justice Center on February 14th.
Mark also said that Mississippi Valley is running lines from the tower to the building for Internet hookup,
server, and cable TV using one trencher.
Roger reported the sprinklers would be up and running in 3 weeks, and also reported there is an office in
the Justice Center for a Maintenance Worker with telephone hookup.
There was discussion on telephone charges and Russ is going to check again with SBC for best price.
Russ presented General Condition Bills for the month of January and Commissioner Myles moved they be
approved, Commissioner Bankhead seconded the motion and it carried unanimously.
Sheriff Nichols thanked the Commissioners for their work on the budget for the Sheriff’s Dept.
Insurance on the Justice Center with Valentine Insurance Agency was studied and the proposal of an
additional $10,781 building coverage, taking $2500 deductible on building coverage (costing $9,840) and
$5000 deductible on the boiler and machinery coverage (costing $941). Commissioner Bankhead moved to
increase the total insurance on the Justice Center at a cost of $10,781 on building coverage, boiler and
machinery, Commissioner Myles seconded the motion and it carried unanimously.
Fire Chief Dutton dropped by and Commissioner Myles said to let the records show that the Commission
has agreed to the County Emergency Management Plan.
The meeting adjourned at 11:30 a.m. and the Commissioners worked on finalizing the budget.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

Randolph County Commission Minutes
February 2, 2005 -- 2:00 P.M. - - BUDGET HEARING – OPEN TO PUBLIC
Present: Presiding Commissioner Jim Myles, Doug Galaske, Eastern District
Commissioner, Chuck Bankhead, Western District Commissioner, Jim Sears, County
Clerk, Marie Arp, Deputy Clerk, Joan Joseph, Deputy Clerk. Visitors: Jim Wise
representing KWIX-KRES Radio, Richard Tregnago, Mark Price, Becky Brown, Sheila
Miller, Amy Compney representing Moberly Monitor Index, Bob Bauer, Gerald
Luntsford.
There was much discussion on the sales tax monies for the Justice Center. Jim Sears,
County Clerk stated that the sales tax should definitely be a separate fund, so that it
would be accountable to the investors and voters. All of the Commissioners finally
agreed it would be in a separate fund. After the budget is finalized, Commissioner
Myles said he would make a summary and E-mail it to the press.
Commissioner Myles reported the budget preparation has been a very positive process,
even though there have been disagreements, we have compromised and cooperated, and
have been able to balance the budget. He also stated that of the non-elected employees,
nearly all are getting 2-½% increase, and no employees have been cut.
The vote approving the budget was unanimous.
Commissioner Myles stated that Judge Jaynes was very helpful in preparation of the
budget.
Commissioner Myles also stated that one of the most important things that has occurred
is that the Prosecuting Attorney now has an assistant. Also it has been budgeted to have
another person added in the Prosecuting Office for legal advice to the county.
For cost savings to the county, the Commission is looking into alternate ways of
incarceration, for example, “shadow track.”
Commissioner Myles moved that they appoint Ross McKinstry as the Randolph County
Health Officer, Commissioner Bankhead seconded the motion and motion carried
unanimously.
Commissioner Bankhead moved they approve a Court Order dated February 1, 2005 for
Becky Brown, Treasurer, showing some outstanding and unclaimed checks. This Court
Order is necessary so that she will be able to balance the books. Commissioner Myles
seconded the motion and it carried unanimously.
Commissioner Myles reported that their Web-site has been upgraded and the public can
view Commission minutes.
Bob Bauer asked how much was allocated for Roads and Bridges this year, and was
informed that $1,399,373 is allocated, leaving a balance of $400,000 in that account.
Commissioner Myles commented that they would be spending more time on the roads.
We have the best bridges in the state, and now we are going to work on having the best
roads. The Commission is looking into different kinds of gravel, machinery and training.
Three-fourth inch surface rock has been recommended for use. It was noted there are 450
miles of roads in the Common Road District.
Right-of-way on roads was discussed, and Mr. Tregnago said that property owners do not
pay taxes on the right-of-way, and is 30 ft. from the middle of the road on either side of
the road.
Commissioner Myles reported that Jim Riley has agreed to start carrying Ethanol blend
gasoline next week and we intend to start using it.
Tom Fuhrman dropped by and was notified that the County Extension is budgeted to
receive $20,000 from the County. Mr. Fuhrman has received a grant for $206,000 to be
used to work on high school dropouts. He said that we were one of the worst in the state
for dropouts, but within the last year we have improved somewhat.
Commissioner Myles reported that we are getting ready to go to Phase 1 and 2 in 911,
allowing location tracking of persons using cell phones.
It was noted that the Sheriff’s Department will be working 24 hours a day, and will be
concentrating on traveling on gravel roads. Commissioner Myles stated there has been
discussion of having 35 mile per hour speed limits on county roads, and a Public Hearing
will be held sometime in the future.
Commissioner Myles moved that the minutes dated January 18th, 20th, and 25th be
approved, Commissioner Bankhead seconded the motion, and motion carried
unanimously.
Commissioner Myles moved to adjourn at 3:45 p.m., Commissioner Bankhead seconded
the motion and motion passed unanimously.
Approved

Randolph County Commission Minutes
February 8, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, Marie
Arp, Deputy Clerk.
10:00 a.m.: Presiding Commissioner Myles opened the meeting in the chambers.
Commissioner Bankhead moved to approve the agenda, Commissioner Galaske seconded the motion and
vote was unanimous.
Assessor Richard Tregnago came by to ask about some apartments purchased recently by NECAC on the
north end of town. He is inquiring if the property was going to be on tax rolls. Commissioner Galaske said
he would check with Mr. Patrick at Bowling Green/NECAC for that determination.
The Commissioners received a letter from the State Tax Commission informing them of training sessions
and Commissioner Galaske said he would be available to attend on March 11, at Kirksville.
10:40: Report from Russ Freed on status of Justice Center:
Present: Russ Freed, Wade Horn, George Esser, Mark Nichols, and Paula Delaney, representing Judge
Jaynes.
Russ presented a resolution to the addendum to the agreement for extra work on furniture bid package.
Commissioner Myles moved to approve the resolution from SBWE Architects, Inc. approving an
addendum to the agreement dated February 8, 2005, Commissioner Galaske seconded the motion; vote was
unanimous. Commissioner Myles next moved to accept the Addendum to Agreement for Architectural
Services for furniture bid package which provided for, among other things, to provide pews for the
courtroom instead of benches for additional compensation not to exceed $1200.00).
George Esser presented a Change Order for a credit of $112 on overhead door safety switch.
Commissioner Galaske moved to accept the Change Order, Commissioner Myles seconded the motion and
vote was unanimous.
Russ reported the telephones at the Sheriff’s Office are installed and are operational. The telephone
numbers are: 277-5095; 277-5094; 277-5085; and the Fax number is 277-5084. Russ reported that
Southwestern Bell is placing a recording on 263-0095, which will tell the public the correct number of the
Sheriff’s Office, and will be on for a year.
Russ also presented forms requiring a signature from the leasing company stating the telephones are
installed and which Commissioner Myles signed.
Mark Nichols presented quotes for radios and he is recommending Chariton Valley. This item of business
will be placed on the agenda for next week.
Russ is in the process of making a reconciliation for the Justice Center and should have it completed by
next week.
Wade Horn reported that he should have costs for rail etc. next week.
A tour date was discussed and tentatively this could be possible around the middle of March or later in the
month. Wade also reported that the facility should be able to be occupied by April 1st.
Russ stated the Circuit Clerk’s furniture should be in by the middle of March.
Wade also reported that there is space for a commissary in the multi-purpose room in the jail. Sheriff
Nichols has spoken to other sheriffs and he is suggesting a catalog order system, delivered by UPS be
utilized. A prisoner can look at a catalog showing items that are acceptable to order, and the order placed is
placed by fax and delivered within 2-3 days. Mark stated that any profits from a commissary must go
toward inmate services only, per regulations by an Attorney General opinion.
Commissioner Myles reported that he attended the Moberly Road District Board meeting February 7th and
gave a report on some of the items discussed. Moberly Road District also desires to improve their roads
and will try to work with Special Road District when part of a road is in both districts.
11:30: Commissioners attended a luncheon as guests of the Randolph County Board of Realtors. They
gave a very good presentation, it was very well received and many questions were asked.
Meeting adjourned until 2 p.m.
1:50 p.m.: Meeting with OATS Representative, Rebecca Coffman - Mrs. Coffman reported there are 6
busses, 2 are of Magic City, that serves the citizens of the County. Also present at this meeting was Donna
Guthrie, Beverly Brown, Julia Pitney and Lillian Cerveny. A picture was taken with the Commissioners
and OATS representatives.
2:10 pm: Meeting with Mark Fuqua of Mark Twain Regional Council of Governments. Mr. Fuqua,
Executive Director, gave much information on block grants, many of the requirements, and several
locations that has utilized their assistance in securing monies. For water, sewer, replacement of sidewalks,
there is a dollar for dollar match if private donors are obtained. Depending on the new administration in
Washington D.C., there could be block grants obtained for bridges, streets and drainage.
He also said that North Sugar Creek Township meets 51% of the Low/Middle Income criteria. We could
apply for money to purchase materials and county crews could do the installation, i.e., low water crossing
bridges are needed in this county.
Mr. Fuqua said he would send the Commission a list of grants available to the county.
3:30 p.m. Meeting with Sheriff Nichols - Some of the items discussed were as follows:
∗ Finger printing (for teachers, bus drivers, etc.)
∗ Home detention
∗ ShadowTrack in lieu of confining prisoner in jail for certain offences
∗ Linens for jail (Sheriff Nichols will check on purchase versus renting)
∗ Serving 2 meals – or 3 meals to prisoners – County Health Nurse could be asked if 2
meals would be acceptable.
∗ Notifying Social Security Administration of prisoners Social Security numbers.
∗ Booking fees, bail bondsman paperwork copy fee
∗ Sheriff Nichols will check with inmate phone set up – no cost to county
∗ Medical/Prescription Drug bids should be available to all drug stores in Moberly – bubble
pack – and buy back option.
Jim Sears, County Clerk, presented a depository agreement for approval. Commissioners agreed to study
the agreement.
Commissioner Myles moved to approve the invoices as presented by Mr. Sears, Commissioner Galaske
seconded the motion and motion was unanimous.
Checks 2229-2411 were signed for payment of approved invoices from the following funds: General
Revenue $236,077.10; Assessment $10,422.18; Road & Bridge $122,824.94; Moberly Special Rd
$371,507.88; Moberly Levy $101,156.98; Sheriff $85.27; E911 $5,664.61: PA Grant $260.00.. Total
amount of checks $847,998.96
Meeting adjourned at 4:30 p.m.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

Randolph County Commission Minutes
February 9, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner, Doug
Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, Marie Arp, deputy
Clerk.
10:00 a.m. Presiding Commissioner Myles opened the meeting in the chambers.
10:05 a.m. Telephone conference with Robert Magalea of ShadowTrack
Visited with R&B Supervisor, Bill Dougherty regarding right of way maintenance; critter in Moberly Courthouse;
snow removal on properties.
Commissioners reported they read to children at Westran Grade School early this morning in conjunction for
Reading Week.
Town Meetings were discussed and decided to meet March 1 at City Hall in Moberly from 7-9 p.m.
Commissioners have also arranged to meet with City Council of Moberly on February 16th at 6:30 p.m. to discuss
ways to coordinate some concerns of the City and County.
Commissioners decided on a public opening of the Justice Center for either March 12, 19th or 26th. Invitations were
discussed.
Commissioner Myles moved to approve the minutes dated February 1, Commissioner Galaske seconded the motion
and vote was unanimous.
1:40 p.m. Meeting with Joan Joseph and Carol Summers regarding 911
Joan reminded the Commissioners they were invited to the Commissioners part of a meeting on March 17th at Tan
Tara and they are considering attending. The cost will be borne by 911.
Joan explained that a payment plan for the new equipment should be discussed. Our half of the cost if $49,858.38, a
SEMA grant is for $33,190, leaving $16,668.38 due from the County. Commissioners agreed to a 6-month loan,
with no interest, to be paid sooner, if funds are available.
Commissioner Galaske stated that since we are co-owners of the equipment, we should have access to the
information, and Joan assured us that we do have access to information.
Commissioners indicated they were in favor of a tour of the 911 Center, and decided on February 15th, 1:30 p.m., or
if not on that day, a Tuesday or Thursday any other time might be suitable.
Commissioner Myles stated he has received an e-mail from Paul Campo requesting a closed session February 15th at
10:30 a.m. Commissioner Galaske moved to comply with request of closed session, Commissioner Bankhead
seconded the motion and was passed unanimously, pursuant to 610.021.1.
1:30 p.m. Latest information of AECI power plant plans – Commissioner Myles stated that Randolph County is
in 3rd place at this time. Holt County is in 1st and Carroll County is in 2nd place. AECI indicated they would like to
spread the plants/business to other communities.
2:00 p.m. Weekly Press Conference – present: Wayne Combs, representing KRES.
∗ Updated media on AECI power plant plans
∗ Gave radio a copy of resolution stating that all gasoline powered county owned vehicles will use ethanol blend
gasoline; and Commission encourages all Randolph County citizens to join the county in using ethanol blend
fuel.
∗ Public opening of Justice Center, possibly March 12th or 19th.
∗ Becoming a member of Mark Twain Regional Council of Governments
∗ Planning on public meetings to listen and discuss roads, speed limits, drainage and any other topics.
∗ Looking into some citizens to do an over-night stay at the jail, in conjunction with the grand opening, charging
$40 a day, eat food which is served to prisoners, and abide by prisoner rules.
Commissioner Galaske moved to sign a Resolution dated February 9, 2005, requiring all county owned vehicles to
use ethanol blend gasoline, Commissioner Bankhead seconded the motion and motion was unanimous.
3:30 p.m. Dale Smutzler from Emergency Management - Mr. Smutzler indicated that if the county would join,
the National flood insurance would be available. Since this county does not have zoning, it would have to go to a
vote of the people. This program has other advantages besides flooding, and would include tornadoes.
Unincorporated towns/villages could be included in a county vote, but the towns would need to pass an ordinance to
join.
Counties that do belong are Boone, Howard, Marion and Chariton. Commissioners plan on researching this matter
to make an informed decision. This matter also could be a topic at the public meetings. The Commissioners are
considering talking with Chariton County Clerk Susan Littleton, the contact person for Emergency Management in
Chariton County, as well as the Commissioners there.
Meeting adjourned at 4:00 p.m.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

Randolph County Commission Minutes
February 15, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner, Doug
Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, Marie Arp, Deputy
Clerk, and Kyle Boyer representing the League of Women’s Voters, and Janet Murray of the Randolph County
Health Department.
10:00 a.m. Presiding Commissioner Myles opened the meeting in the chambers.
Janet Murray came in with a copy of an ordinance from Polk County regarding site sewage disposal as per request
from a meeting last week.
Commissioner Bankhead moved to approve the invoices for payment, Commissioner Galaske seconded, and vote
was unanimous.
10:40 a.m. Commission went into closed session, per Missouri Revised Statute 610.021 (1).
11:15 a.m. Meeting reopened with following present: Wade Horn, Russ Freed, George Esser, and Roger Garmon.
Also present were: Deputy Nevin Turner, Norma Prange, Circuit Clerk and deputy clerks, Peggy Boots, Shiela
Sears, and Mary Ellen Creed, Court Reporter.
Norma Prange asked about the status of the telephone system and was informed that Chariton Valley was the better
price. She inquired about the address suite number for the Circuit Clerk’s Office in the new location, and it was
determined she should talk with the Post Office. She also asked about an open-shelf filing system to be installed;
Commissioners asked Roger Garman to assist. Norma inquired about the wiring for the recording system in the
courtroom.
There was a lengthy discussion on the solid wall versus handrails, materials, and installation. It was finally decided
to have Wade Horn work on the bid package and to determine if it can be accomplished without taking bids.
Estimate for columns in the front of the building were put on hold.
Russ presented reconciliation as of end of January and stated it was $72,000 less than where we wanted to be.
Six Thermostats with locked boxes were discussed and it was decided that this is something the new maintenance
person can install.
It was noted there is no provision in the contract for mattresses for the jail.
George Esser presented 3 Change Orders, 1) $492.52 increase for breaker change (spare); 2) masonry, stone angle
$962 increase; 3) $5590 increase for stairway, landing under stair well.
Deputy Turner praised PC&E crew for super job installing power outlets before the Sheriff’s Office move last week.
Com. Bankhead moved to approve two requisitions, one for paying PC&E $18,963.66 for services and
reimbursables; and one for $142,575.88 for sub-contractors/suppliers, seconded by Comm. Myles and vote was
unanimous.
Com. Bankhead moved to approve the payment of $1,118 to SBWE Architects, Inc., seconded by Com. Galaske and
vote was unanimous.
Contract Rights: Future payments are sent directly to bank, and not to the contractor, ---Instrumental Influence, Inc.
for speakers, microphones, etc.
Presiding Com. Myles moved to accept the bid from Chariton Valley for the radios for the Sheriff’s Office, Com.
Galaske seconded the motion and vote was unanimous.
The Commissioners informed Deputy Turner that anything attributable with the new jail should be paid out of
Justice Center funds and to especially watch and mark on time sheets for new hires and training.
Meeting adjourned at 12:45
1:30 p.m. Closed session – interviewed candidates for maintenance and janitorial positions at the Justice Center.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

Randolph County Commission Minutes
February 22, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District
Commissioner, Chuck Bankhead, Western District Commissioner, Marie Arp, Deputy Clerk, and Kyle Boyer, representing the League of
Women’s Voters.
9:00 a.m. Presiding Commissioner Myles stated that because he failed to post the meeting agenda on time, this meeting should be a Work
Session. Com. Bankhead moved that the agenda be changed to be a Work Session unless there is something of an emergency nature to be
voted, and to add to the agenda for February 24th to approve the invoices for payment. Com. Galaske seconded the motion and vote was
unanimous.
Commission asked Jim Sears, County Clerk, to prepare the publication for bids on two swath mowers, and to also send copies to the
following dealers:
J. F. Roling & Son, Salisbury
Tri-State in Illinois
Harpster Equipment, Moberly
Crown Power & Equipment, Salisbury]
Sydenstricker John Deere in Macon
G.M. Supply in Columbia
The Commission discussed a dead-end problem on County Road 1920 involving three parties, Abernathy, Cooley & Cathey and decided
to meet individually with each party.
The Commission reviewed a problem in Roanoke between Blair, Goff, and Ragsdale, pertaining to vacating an alley.
The Commission also discussed a vacating problem in the Yates area.
Byron Kindell visited with the Commission briefly explaining his new duties with the National Guard, effective February 28th. The
Commission thanked him for his services to the county and also to his country.
John Johnson visited with the Commission and requested the Commission to pay him $400 per month for 3 months, which is the
difference of wages and Workmen’s Compensation for months of October, November and December 2004.
Gerald Luntsford came by and requested for 1 or 2 loads of gravel on County Road 1960, near the site of where a fire station is being built
near Levicks Mill. He also asked the county to check to see if a culvert is needed. The Commission will ask Bill Dougherty, Road &
Bridge Supervisor, to check the area and determine the work that needs to be done.
10:30 a.m. Progress Report from Russ Freed, Wade Horn and Roger Garmon. Also present was Peggy Boots from the Circuit
Court and Sheriff Nichols.
Commission signed the contract for TV and Cable service at the Justice Center
Handrails/millwork for spindles/solid wall in the courtroom was finalized and Commission decided to go with the solid wall as
the most economical and fastest way to complete the courtroom. Glass on top of wall to be discussed with Judge Jaynes when he returns
from vacation. (Location of the benches may enter into the decision of glass).
Wade Horn indicated that George Esser can now be paid the balance due him and Wade will ask him to submit a statement, since
his services are completed.
Russ presented instructions and copies of contracts to Sheriff Nichols for the lock system and telephone system. Presiding Com.
Myles stated that copies of the contracts should be given to Jim Sears, County Clerk, for his files.
Suite addresses in the Justice Center were assigned as follows:
Suite A – Circuit Clerk, Norma Prange
Suite B – Sheriff, Mark Nichols
Suite C – Judge Jaynes
Suite D – Judge Hayes
11:30 a.m. Jim Sears reported on one of the pharmacies that the shelf life of drugs/medicine is one year in the bubble wrap and maybe
leftover medicine in bubble wrap could be re-labeled by the pharmacist for a different prisoner.
The Commission will contact Ross McKinstry to see if office space is available in the former Woodland Hospital Building for Glenda
Winkler, Public Administrator.
Justice Center Grand Opening: Commission will try to make a decision on March 1st.
11:30 a.m. Commission reviewed 3 Engineer qualifications and decided to have each of them come in for an interview.
Commission adjourned for lunch at 11:40 a.m. Also, Commission will not meet after the 911 tour.
1:30 p.m. Commissioners toured the 911 headquarters at the Moberly Police Station accompanied by Joan Joseph, 911
Coordinator and Carol Summers, 911 Assistant.

Randolph County Commission Minutes
February 24, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, Marie
Arp, Deputy Clerk, and Kyle Boyer, representing the League of Women’s Voters.
9:00 a.m. Com. Bankhead moved to approve the minutes dated February 22nd and Pres. Com. Myles
seconded the motion and vote was unanimous.
Com. Bankhead moved to approve the agenda dated February 24th, Pres. Com. Myles seconded the
motion and vote was unanimous.
Bill Dougherty, Road & Bridge Supervisor, visited with the Commissioners and advised not to pay $1500
for a cable cut because he had called Dig-Rite and Dig-Rite did not show up to mark the cable location.
Correspondence was received notifying that a house owned by Randolph County had some code
violations located on the grounds of the Randolph County Health Department. The house is scheduled to
be torn down.
Lengthy discussions were had on Moberly Regional Medical Center Contract for prisoner care and
hospital has agreed to reduce the amount of emergency room charges from 75% down to 25%. After
learning more about the new outpatient surgical facility to be opened in the near future, this may be an
avenue for competition.
Also, the Commission is going to schedule an interview with a doctor for medical care for prisoners at the
Justice Center.
Commissioners also discussed prescription drug bidding.
Cost of imprisonment was discussed. Some prisoners reimburse and some do not, and the reason for this
is not clear to the Commission. Sheriff Nichols will be placed on the agenda next week for clarification.
The Commissioners has subscribed to the County Commissioners Association and will benefit legal
advice up to10 hours a month, for a charge of $1200 annually.
Commission signed an extension from Naught-Naught Insurance to April 1, 2005 extending the builders
risk policy.
The Commission received a call from a reporter of the Kansas City Star regarding the expansion of AECI
and was informed there is a meeting scheduled on March 3, 2005 to assure AECI we have all the good
reasons for them to choose Thomas Hill for the addition.
A draft of a letter will be composed to send to County Commissions in neighboring counties concerning
housing their prisoners, especially pertaining to prisoner medical care, prescription drugs, reimbursement
of booking expenses, etc. Commission believes the Sheriff should start charging $6 for fingerprinting
CDL applicants.
It was mentioned that National County Government week is April 10-16th and this might be a good time
for employee recognition for years of service in increments of 5, 10, 15, etc.
11:00 a.m. Commissioners attended the NECAC ribbon cutting of the remodeled apartments.
1:30 p.m. First reading of driveway ordinance entering county roads.
1:45 p.m. Weekly Press Conference – covered by Jim Wise of KRES Radio and Amy Compney of Moberly
Monitor Index:
Commission asked the news media to invite citizens to first public commission meeting on March 1st in the Council
Chambers at the City Hall, 7 p.m. Commission hopes the citizens of the county will bring their ideas and concerns.
Com. Bankhead announced that Commission is working on TEAP with MODOT and Engineer in Kansas City,
trying to get traffic counts and speed-reading services. Special Road District does have a counter we could borrow.
Commission was asked about chip and seal, and informed press it is not successful.
Commission informed press the Justice Center is making progress and looking at April 1st to have the jail part
complete and the courtroom should be resolved by mid-April. Computer system will be installed soon. Contractors
are anticipating to have prisoners in by May 1st and training of the jailers completed. Grand Opening of Justice
Center: April 9th or 16th.
Press was informed the plan is to house the Juvenile Office in the first floor of the Moberly Courthouse and
downstairs may be used for storage.
Cornerstone date will be engraved “2005.”
A question was asked about Randolph County Ambulance transporting prisoners to hospital, and wouldn’t that be
double charging. - - And response was that the Randolph County Ambulance is not under the Commissioners
jurisdiction.
Meals at the jail will continue to be catered.
On March 3rd, after the press conference, Commissioners will meet with Amy Compney to interview for the
Progress Edition coming out later in March.
2:00 p.m. meeting with Martin Hunt of MCM Consultants, Inc. representing the new out-patient surgical
facility – opening by middle of April
Mr. Hunt said the main purpose of the surgical facility is for elective surgeries. After much discussion, it appears
that this would probably not be applicable for prisoners, but would be more applicable for employees of the county.
3:00 p.m. meeting with Dysart Wilson of Midwest Linen and Towel Service, Inc.
After reviewing the information submitted, the Commissioners agreed that the Justice Center should stay with the
current linen policy of rental, including picking up, cleaning, replacements and delivery to site.
Sheriff Nichols has asked Mr.Wilson to install a 20-oz. bottle soda machine with $1 per case profit paid to county.
3:30 p.m. Robert Riley, 1787 County Road 2950, Clark, MO (261-5287) came by with a complaint of
neighbors having old trailers and possibly raw sewage drainage. Commission will contact the Health Dept. to
see if there is a health problem and informed Mr. Riley that is the only solution, since the county does not have
zoning.
Checks 2563-2590 were signed for payment of approved invoices from the following funds: General Revenue
$12,134.12; PA Trng. $190.85: Assessment $296.42; Road & Bridge $1,857.35. Total amount of checks
$14,478.74.
4:00 p.m. Motion to adjourn was made by Pres. Com. Myles and seconded by Com. Bankhead, and vote was
unanimous.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

Randolph County Commission Minutes
March 1, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner, Doug
Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, Marie Arp, Deputy
Clerk, and Kyle Boyer, representing the League of Women’s Voters.
Bill Dougherty, Road & Bridge Supervisor visited with the Commission on road and bridge matters.
9:05 a.m. Meeting with Tammy Wilcoxson, Postmaster of Huntsville – also present were Joan Joseph, 911
Coordinator and Richard Tregnago – The Postmaster thanked the Commission for assigning the suite numbers at the
Justice Center and suggests that suite numbers be assigned also in the Huntsville Courthouse. The 911 Coordinator,
Joan Joseph will assign the suite numbers in the Huntsville Courthouse.
Com. Bankhead moved to approve the agenda, seconded by Pres. Com. Myles and vote was unanimous.
Correspondence: A fax was received from Betty Whittaker indicating that NECAC funding is being abolished.
She requested we send a communication to Congressman Hulshof asking him not eliminate the Community Services
Block Grant, which the Commission did this day fax.
Darlene Briggs of Coldwell Banker delivered a proposal of renting office spaces in the Jennings Building, should
the county need office space.
Pres. Com. Myles moved to approve the invoices as presented by Jim Sears, with the exception of the prisoner care
at MRMC invoice until the hospital administrator can be contacted. Com. Galaske seconded motion, and vote was
unanimous.
Commission decided to table the request of sick pay to John Johnson until Thursday, March 3rd.
Commissioners visited with County Clerk, Jim Sears, regarding payroll monthly/bi-monthly disbursal.
Commissioners decided to place a survey in the next paychecks to get employee consensus.
10:30 a.m. meeting with Russ Freed, Wade Horn, George Esser, Roger Garmon. Also present: Paula
Delaney, Peggy Boots and Sheriff Nichols
Mr. Freed delivered the signed MDU Service Agreement with U. S. Cable for Justice Center.
Change Orders were presented by Wade Horn and signed by Commissioners as follows:
Solid Wood Panel Rails in courtroom $16,970.00
Furnish & install 16 16”x8” grills in courtroom 1,748.24
Time & material from Howerton Electric 659.40
Relocate 5 recessed cam lights 418.66
Mr. Horn presented a recommendation for a plaque to be placed on the wall behind the judge’s bench, and the
Commission decided to change the plaque to the State Seal.after consulting with Judge Jaynes.
Mr. Freed stated the remainder of the furniture is due March 15 or 16th and the courtroom should be completed by
April 1st. He also indicated the jail should be finished by the end of April.
Sheriff Nichols said that some training of deputies will be started in the near future and Commissioners reminded
him to charge the time to be paid from the Justice Center fund.
Commissioners are hoping to have the Justice Center grand opening on April 9th and recognition of county
employees for years of service in conjunction of National County Government Week.
Pres. Com. Myles reported he has asked for a Resolution from the House of Representatives to be presented to Barry
Orscheln and Russ Freed. Com. Bankhead and Com. Galaske agreed this would be appropriate.
Sheriff Nichols has contacted John Cochran for liability coverage during the grand opening and stated he is opposed
to the over-night stay of anyone in the Justice Center because:
1) Justice Center is not a bed & breakfast
2) Staffing would need to be doubled
3) Food would need to be served
4) Worried about medical attention to lodgers
Deputy Clerk Peggy Boots reported that the Circuit Clerk’s office in needing shelving in the Moberly Courthouse
for storage and was informed the new maintenance person may be able to build shelving. Otherwise, they will look
into surplus supplies at Jefferson City on March 10th.
The Commissioners discussed the expansion of installing 7 more bunks in the maximum security for females and
agreed to proceed while the construction is on going.
Sheriff Nichols reported a grant has been approved for a 4-wheeler and the Commission is agreeable with the grant
and would like to obtain one that could have a snow blade attached.
11:30 a.m. Commissioners met with Harold Crane and Michael Pural of Great River Engineering. They
discussed a 4-mile road south of the prison that has old concrete, which is in dire need of repair, and also a road near
Clark that needs repair. The Commissioners were informed that milling is expensive and not cost effective for
concrete road. An overlay or leveling course is normally used.
Commissioners were provided a printout of MODOT for BRO funds. Soft match credit was explained.
11:50 a.m. Decision of hiring person for maintenance position was announced by Commissioners to be Rick
Howard of rural Higbee.
1:40 p.m. Meeting with Jerry Quigley, Cemetery Director of State Veterans Cemetery at Jacksonville, MO -
- also present, Bill Dougherty, Road & Bridge Sup.
Mr. Quigley gave each of the Commissioners a pamphlet being furnished to the funeral directors in the area.
Mr. Quigley’s main reason for meeting today is to ask the county to install concrete wing walls on the black top
entrance to the VA cemetery. Pres. Com. Myles moved to accommodate the request for concrete wing walls to be
installed by road and bridge crew, Com. Galaske seconded the motion and vote was unanimous.
2:20 p.m. Meeting with Mr. and Mrs. Larry Abernathy regarding County Road 1920 and their access
problem.
Com. Bankhead moved to approve the minutes dated February 22nd and 24th, Com. Galaske seconded the
motion and vote was unanimous.
Commission adjourned at 3:15 p.m.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

Randolph County Commission Minutes
March 3, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding
Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western
District Commissioner, Marie Arp, Deputy Clerk, and Kyle Boyer, representing the League of
Women’s Voters.
Bill Dougherty, Road & Bridge Supervisor visited with the Commission on road and bridge
matters and requested a ditcher bucket. A new one would cost about $1600 and suggests finding
a used one at a reasonable price.
Helen Alexander called to thank the Commission for the good work on her road.
10:00 a.m. Meeting called to order and the agenda was approved, with the exception of 2:45
matter of sick pay for former deputy sheriff John Johnson tabled.
Maintenance Position: Rick Howard has accepted the job and will start on March 17th.
Commissioners discussed the situation on County Road 1920 and the legal advice received from
an attorney concerning the matter.
Correspondence: Letter and application were received from MODOT advising Commission of
funds available for roads.
Commission discussed finalizing prescription drug pharmaceutical bid.
10:40 a.m. Pres. Com. Myles moved to close the session and motion was seconded by Com.
Galaske and vote was unanimous.

Randolph County Commission Minutes
March 4, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Chuck Bankhead, Western District Commission. Commissioner Galaske was absent.
4:30 PM – Presiding Commission Myles called to the meeting to order.
4:35 PM – Myles made a motion to approve invoices for payment. Bankhead seconded the motion. Vote:
Bankhead-yes; Myles-yes.
4:37 PM – Bankhead made a motion to approve agenda, Myles seconded the motion.
Vote: Bankhead-yes; Myles-yes.
4:40 PM – Met with David and Donna Cathey; Coolie and Joyce Callahan in reference to a property
dispute with Larry Abernathy over an easement on C/R 1920. The Commission decided to look at the area
in question on March 9th at 4:00PM.
5:10 PM – Meeting adjourned
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

Randolph County Commission Minutes
March 8, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner, Doug
Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Marie Arp, Deputy
Clerk.
9:00 a.m. Meeting called to order.
Com. Bankhead moved to approve the agenda with changes of 11:45 item “Approve letter to legislators
concerning funding for the Randolph County Juvenile Office” tabled. Pres. Com. Myles seconded motion.
Vote: Bankhead-yes; Myles-yes. (Com. Galaske absent during motion.). Pres. Com. Myles also stated the 2:00 p.m.
item on the agenda to go to Jefferson City concerning HB485 should be removed as he went to Jefferson City on
March 7th and that item should not have been put on the agenda for today.
9:15 a.m. Com. Galaske moved to approve invoices for payment with the exception of:
1) Patches purchase at the Sheriff’s Office; 2) Printer cartridge purchase at jail. Com. Bankhead seconded the
motion and vote was unanimous.
Commission discussed various items with Sheriff Nichols.
∗ Charges of prisoners for other counties, especially short term within 24 hours
∗ Federal and state gasoline tax charge to county
∗ Livingston Co. – when prisoner is taken to hospital, hospital bills the prisoner and nothing is
charged to county.
(Commission plans to meet with Moberly hospital for services in the future and also check to
see if a doctor could be on call for the jail.
∗ Sheriff Nichols presented a bill from Randolph County Ambulance for transporting an inmate in
the amount of $1400.
(Commission will visit with Randolph County Ambulance for their future services)
* Sheriff Nichols stated that tires are purchased by state bid.
9:30 a.m. John Johnson’s request for sick leave pay was discussed.
Commissioners will be making a list to send letters for the grand opening of the Justice Center.
There was discussion on sewage problems and zoning issues. Commission believes there should be a limit on
acreage and needs to apply to new construction only.
Sheriff Nichols reviewed crime rate statistics in county.
Right-of-way at Prather’s was discussed, especially pertaining to old vehicles, unlicensed and disabled vehicles.
10:30 a.m. No one attended to report on Justice Center progress
10:45 a.m. Present: George Esser and Mark Nichols – Bid opening for courthouse pews. --- 1 bid opened
from Sauder Manufacturing Co. for the sum of $18,500
11:00 – Second reading of driveway ordinance. Commission set the date of March 23rd 7 p.m. in the courtroom of
the Moberly Court House for a public meeting of this ordinance and agreed to publish the ordinance in the
newspaper as well as a notice. The announcement to also include proposed nuisance and sewer ordinance.
11:30 a.m. Pres. Com. Myles moved to recess to attend the noon meeting at the Randolph County Health
Department, and to adjourn at 1:30 for the day, after the meeting with the Randolph County Health Dept.
Com. Galaske seconded the motion and vote was unanimous.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

Randolph County Commission Minutes
March 10, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner, Doug
Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, Marie Arp, Deputy
Clerk.
9:30 a.m. Presiding Commissioner Myles called the meeting to order.
Com. Bankhead moved to approve the agenda, Pres. Com. Myles seconded the motion and vote was unanimous.
Pres. Com. Myles moved to approve the minutes of March 1, 3rd, 4th and 8th, and motion was seconded by Com.
Bankhead; vote was unanimous.
Com. Bankhead moved to accept the bid from Sauder for $18,500 for pews in the courtroom, Pres. Com. Myles
seconded the motion and vote was unanimous. (It is noted the Commission was in the office on March 9th to sign
the paper work to finalize the agreement).
NOTE TO MINUTES: The Commission had an outstanding meeting March 9th with the Moberly City Council and
several of their department heads exploring ideas to work together to save money for the City and County. They
will provide us with minutes of that meeting so we can have them for our records.
The Commission reviewed the proposed invitations for the Grand Opening of the Justice Center from Crown Press.
9:40 a.m. Commission visited with David Nichols of Trabue, Hansen & Hinshaw Inc. of Columbia, MO
regarding gravel roads, 2 concrete roads south of Renick and south of Clark, low-water crossings, bridges and 2
wooden railroad bridges near Higbee. Some of the funding that could be available is BRO fund, TEAP programs,
Bridge Engineering Assistance, Soft Match funds, and County Assistance Program. Commission asked if millwork
would be recommended before applying asphalt and Mr. Nichols said he would see no reason for millwork.
10:30 a.m. Commission visited with Mark Lindenmeyer of Missouri Valley Engineering & Surveying Inc. and
Wayne Westerman, P.E. of Cook, Flatt & Strobel Engineers about the same topics as the meeting with David
Nichols of Trabue, Hansen & Hinshaw, Inc. When asked if the county should do mill work before applying asphalt,
they didn’t see a point in milling, but that we should do a crack seal prior to overlay – and that is very critical. Mr.
Westerman estimated for 1-mile overlay, on a 24-ft. road to be $45 per ton, or $70,000 for just overlay.
Mr. Westerman stated a 30 per mile speed reduction on gravel roads would be a good speed to avoid gravel loss and
would also help with dust control.
Pres. Com. Myles moved to approve the invoices as presented by Jim Sears, motion was seconded by Com.
Bankhead and vote was unanimous.
Checks 2811-2905 were signed for payment of approved invoices from the following funds: General Revenue
$45,880.73; LE Trng. $352.28: Assessment $335.80; Road & Bridge $19,422.53: User $325.00; Sheriff $2,013.76;
Elec Service $32.50; E911 $346.84 and Corrections $4,560.37. Total amount of checks $73,269.81
11:30 a.m. Weekly press conference – Present: Jim Wise of KWIX-KRES Radio Station and Amy Compney
of Moberly Monitor Index, and Jim Sears, County Clerk.
Meeting adjourned for the day at 12:25 p.m. as Pres. Com. Myles is going to a funeral and Com. Galaske has
illness in the family.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

Randolph County Commission Minutes
March 15, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner, Doug
Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, Marie Arp, Deputy
Clerk, and Kyle Boyer representing the League of Women’s Voters.
9:00 a.m. Presiding Commissioner Myles called the meeting to order. The Agenda for today was revised, removing
under old business “Finalize prescription drug bid request”, to be considered next week. Also, the 1:30 p.m. item
on the agenda, “Discuss ways to provide medical care for jail prisoners-Conference call with potential provider” is
removed for today, and to be placed on the agenda for next week. Pres. Com. Myles moved to approve the agenda
as amended, Com. Bankhead seconded the motion and vote was unanimous.
County Road 1600 was discussed and Commission decided to place a counter for traffic volume in the next few days
and again in June. Bill Dougherty, Road and Bridge Supervisor, was authorized to contact Larry White of Special
Road District, to get the counter installed.
Commission agreed to upgrade the agreement between Randolph County and Rose International and the Request
Proposal was faxed to Mike Henley of Rose International today.
9:15 a.m. Pres. Com. Myles moved to approve the invoices as presented by County Clerk, Jim Sears, Com. Galaske
seconded the motion and vote was unanimous.
9:30 a.m. Com. Galaske moved to approve the minutes of March 10th, seconded by Pres. Com. Myles, and vote was
unanimous.
9:45 a.m. Commission discussed plans for National County Government Week and to include employee
recognition for years of service for 3 employees, which names were given to Commission by MOPERM.
Commission checked with Circuit Court and the only day court will not be in session that week is April 12th. Plans
are to have a carry-in lunch with main course to be provided by Commission. Com. Galaske suggested they also
give or send hand written letters of appreciation to the 3 employees being recognized for years of service.
Pres. Com. Myles reported the Monitor Index has indicated it will donate a page monthly featuring Randolph
County government.
Commission discussed plans for having radio coverage during the Justice Center Grand Opening and also have tour
guides.
The former Woodland Hospital office space was discussed, especially for Glenda Winkler, Public Administrator,
and possibly Mike Fusselman, Prosecuting Attorney. The rental in this building is only $6 per square foot and
includes utilities.
10:30 a.m. Justice Center Report – Present: Russ Freed, Wade Horn, Randy Garmon, Norma Prange, Peggy
Boots, Paula Delaney and Nevin Turner.
Mr. Horn presented a proposal for the columns, which are cored with steel pipe, and the Commission authorized him
to proceed with the plans.
Mr. Horn presented a Change Order for Bratton Corp. in the amount of $1528. Pres. Com. Myles moved to approve
the Change Order, motion was seconded by Com. Galaske and vote was unanimous. Pres. Com. Myles moved to
approve a Change Order and Com. Bankhead seconded the motion for a deduction of $1528 with Hydro Conduit,
d/b/a Rinker Material, motion and vote was unanimous.
Com. Galaske moved to approve the Project Costs for total sum of $217,125.27, and Pres. Com. Myles seconded
motion and vote was unanimous.
Pres. Com. Myles moved to approve General Conditions Invoices for the total of $9,769.32, motion was seconded
by Com. Bankhead and vote was unanimous.
Mr. Freed reviewed the Builder’s Risk Policy statement through February in the amount of $1004, and said that the
regular insurance should be put in effect March 1.
Furniture was discussed and the 2 chairs for the judges are a special order at a total cost of $3961.35, which includes
freight. Mr. Freed recommended the order be placed and that he needs a Purchase Order to be signed by the County
Clerk, Jim Sears. The P. O. should be addressed to David Edward, 1407 Parker Road, Baltimore, Maryland 21227.
(Telephone 410-242-2222; Fax 410-242-0111)
Mr. Freed anticipates the Circuit Clerk’s office furniture should arrive by the end of April.
Mr. Horn presented a proposal for the State Seal to be placed in the Courtroom, which is 30 inches in circumference
and the Commission authorized the order.
Additional bunks for the women’s cells have been ordered. Shower curtains were discussed and Commission asked
that Sheriff Nichols make the decision.
Commission was informed that two condensing units in the amount of $1900 have been installed and Commission
asked that Mr. Horn advise Attorney Campo of this engineering deficiency, as well as several electrical issues,
wiring size and breaker, and the carbon monoxide system problem.
There was lengthy discussion on the date for the move to the Justice Center with the Circuit Clerk and Paula
Delaney, representing the judges. Mr. Freed said he would get some updates on the arrival of the furniture so the
moving date can be more definite.
Storage of records not being moved to the Justice Center to be placed in the basement of the Moberly Court House
was discussed for the Sheriff and Circuit Clerk. They were informed the new maintenance person could possibly
build some shelving units.
Nevin Turner presented the Service Contract on backup generators to Mr. Horn.
10:50 a.m. Gail Davidson visited with the Commission about County Road 2990. His complaint was the
maintainer is getting down in the ditches pulling mud out on the road, causing ruts on the side of the road.
Commission asked Bill Dougherty to check on this complaint.
11:00 a.m. Meeting with Bill Dougherty, Road and Bridge Supervisor –
Mr. Dougherty has taken a poll of Audrain, Macon, Howard and Monroe counties on culverts and driveways. He
recommends 30-ft. pipe, 12 inches in diameter.
Bill stated he was concerned about mailboxes, telephone lines and fiber optic lines when his crews work on the
ditches.
Pres. Com. Myles asked Bill to look at a box culvert that needs replacing at Franklin & Emerson Street in the City of
Moberly. Bill stated he believed an engineer would be needed if it were to be replaced. (This proposition is a result
of a joint meeting with the City Council of Moberly and the Commission March 9th.)
Bill also reported about a grader/car mishap recently, no one was injured and there was no property damage.
2:00 p.m. Monthly financial review with Jim Sears and Becky Brown – Jim reported that we had good revenue
in February. Commission hopes to have prisoners in Justice Center by mid-April, which should help with the
expenses.
Commission reviewed and discussed the possibility of obtaining grants, especially for the juvenile problems.
3:15 p.m. Weekly Press Conference – Attending: Amy Compney, Monitor Index
3:30 p.m. Meeting with Bob Holthaus of Missouri Association of Counties – Self-Insured Workers’
Compensation Fund-
Mr. Holthaus reviewed many facets for safety to avoid claims, some of which were:
• Wear seat belts
• Focus attention on what you are doing
• 3 points of entry – can cause slips, trips, falls
• Quick attach equipment, not using someone to guide the driver
• Have a written policy
• Safety training
He also suggested we should have a designated doctor for work related injuries and suggests we contact Judy Gehrig
for help in selecting a doctor.
Volunteer help is under Workmen’s Compensation.
All contractors should show proof of coverage for Workmen’s Compensation
Checks 2906-2932 were signed for payment of approved invoices from the following funds: General Revenue
$11,282.37;Assessment $162.48; Road & Bridge $13,211.15; E911 $1693.41 and Corrections $180.00. Total
amount of checks $26,529.41.
Meeting adjourned at 4:15 p.m.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

Randolph County Commission Minutes
March 18, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner, Doug
Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Marie Arp, Deputy
Clerk.
10:05 a.m. Meeting with Russ Freed, of Orscheln Properties. Russ presented a joint check agreement with
Global Security Glazing and Magic City Glass for security glass in the Justice Center Courtroom.
Mr. Freed also presented vender payment requests from contractor David Edward for the special order of 2 chairs
for judges, requiring 50% of the purchase price before proceeding with the order, or $1980.68. Also, he presented
the Builders Risk Insurance statement for $1004 from Naught-Naught. Pres. Com. Myles moved to approve the
vender payment requests and Com. Bankhead seconded the motion, and vote was myles-yes; Bankhead-yes (Com.
Galaske was not present at the time of the motion).
Mr. Freed presented the Commission with the contract for the courthouse pews with Sauder Mfg. Co., 1402 N. Fifth
St., Vandalia, IL